LAVITA (VITA) SULLIVAN

Washington,DC

Summary

Results-driven professional with over 20 progressive years of experience ranging in diverse responsibilities. Experience supporting the Federal market, non-profit/for-profit sectors, and private-owned businesses. Qualifications include strategic planning, governance, compliance, corporate branding, finance, human resources, technology, and operations. Wealth of transferable skills in change management, business administration/management, life cycle management (information technology), financial management (budget formulation and execution), business development, customer relationship management, client engagement, communications, technical writing/editing, policy development, logistics, and research and analysis. Highly-confident, strategic thinker who employs an analytic approach to problem solving. Accustomed to a fast-paced environment where deadlines are priority, handling multiple jobs is the norm, and change is constant.

Overview

years of professional experience

Certification

Work History

IT Budget Analyst

United States Department of the Army

05.2024 - Current

Evaluated procurement needs and projected expenditures.
Improved financial efficiency by analyzing budgetary data and identifying areas for cost reduction.
Facilitated cross-department communication to ensure consistent understanding of budgetary goals and constraints.
Assisted in the preparation of annual budgets, working closely with department heads to gather necessary information.
Achieved successful audit results through diligent record-keeping and strict adherence to internal controls.
Monitored and reported budgetary discrepancies to corporate senior management to maximize reporting efficiency and finalized spending plans.
Ensured compliance with regulatory requirements, maintaining meticulous records of all financial transactions and documentation.
Established strong relationships with key stakeholders throughout the organization, facilitating effective collaboration on budgetary matters.
Identified and monitored budget expenses for accuracy and signs of fraud.
Compiled statistical data after each month-end closing.
Conducted variance analyses to identify potential areas for improvement in existing budgeting practices.
Implemented process improvements that streamlined workflows and reduced the time required for monthly budget reconciliations.
Participated in special projects as needed, providing valuable insights based on extensive knowledge of company finances.
Recommended financial solutions to corporate management based on detailed financial analysis.
Monitored expenditure trends, proactively addressing issues before they escalated into significant problems.
Supported executive decision-making by providing accurate financial forecasts and recommendations.
Implemented budgetary monitoring techniques to improve corporate spending habits.

Program Management Specialist

Reefpoint Group

02.2021 - 05.2024

Independently administer a 4-year information technology outsourcing contract with an annual spend of $85M
Concurrently, manage multiple service level agreements between the Defense Health Agency (DHA) and Defense Information Systems Agency (DISA) for compute and storage investments
Key functional tasks include: serving as an intermediary between DHA stakeholders and DISA to broker activities related to project scope, schedule, and cost, and ensure contract compliance; assisting with the elicitation of functional requirements from key project stakeholders; conducting a thorough review of all project artifacts to ensure the technical requirements are clearly defined; coordinating an internal review to ensure all the technical documents were fully vetted and properly endorsed by DHA; coordinating activity to obtain official DHA signature approval for all requirements documentation; submitting the technical requirement documents to DISA to initiate the project life cycle process; managing and coordinating any changes to baseline requirements; monitoring the financial projections and reporting the actual cash flow and variances; ensuring the project financial records were up to date; preparing the reports and supporting documentation on a recurring basis for financial exercises, including the monthly program management review; establishing and implementing effective requirement practices, including use and continuous improvement of the requirements process; developing governance artifacts for effective and efficient program management, including the preparation a value delivery system for customer engagement, program/project charters, communication plans, corporate operating procedures, guidance and advice memoranda and policy document
Mentored junior team members, contributing to their professional growth and development.
Established best practices for knowledge sharing, fostering a culture of continuous learning and improvement.
Developed effective training materials for diverse audiences, resulting in improved skillsets and increased job satisfaction.
Streamlined processes to increase efficiency, enabling teams to complete tasks ahead of schedule.
Evaluated existing resources and developed new strategies to maximize effectiveness in addressing identified gaps.
Supported the implementation of new systems or tools by providing specialized knowledge on functionalities and potential improvements.
Served as a liaison between technical experts and business stakeholders to ensure alignment on project objectives and deliverables.

Program Management Specialist

KSJ and Associates, LLC

12.2018 - 02.2021

Independently administer a 4-year information technology outsourcing contract with an annual spend of $85M
Concurrently, manage multiple service level agreements between the Defense Health Agency (DHA) and Defense Information Systems Agency (DISA) for compute and storage investments
Key functional tasks include: serving as an intermediary between DHA stakeholders and DISA to broker activities related to project scope, schedule, and cost, and ensure contract compliance; assisting with the elicitation of functional requirements from key project stakeholders; conducting a thorough review of all project artifacts to ensure the technical requirements are clearly defined; coordinating an internal review to ensure all the technical documents were fully vetted and properly endorsed by DHA; coordinating activity to obtain official DHA signature approval for all requirements documentation; submitting the technical requirement documents to DISA to initiate the project life cycle process; managing and coordinating any changes to baseline requirements; monitoring the financial projections and reporting the actual cash flow and variances; ensuring the project financial records were up to date; preparing the reports and supporting documentation on a recurring basis for financial exercises, including the monthly program management review; establishing and implementing effective requirement practices, including use and continuous improvement of the requirements process; developing governance artifacts for effective and efficient program management, including the preparation a value delivery system for customer engagement, program/project charters, communication plans, corporate operating procedures, guidance and advice memoranda and policy document

Senior Information Specialist (Cyber Security)

MAXIMUS Federal Services

09.2017 - 09.2018

Provided division-level compliance, operations, governance, and strategic planning support for the DHA cyber security program
Key functional tasks included: assisting with the development and maintenance of plans, strategy, and policy to align DHA cyber security initiatives with regulatory compliance; supporting initiatives to develop the DHA cyber workforce plan, strategies, and guidance on manpower, personnel, training, and education requirements; and address changes to cyber policies, doctrine, force structure, and education and training requirements; evaluating DHA-published policies and procedural guidance on cyber security to validate compliance with the published Federal and DoD governing controls; assisting with the development, maintenance, and revisions of DHA internal controls on cyber security; providing ad-hoc project management support for special projects, external inquiries, and executive tasks; managing recurring compliance reporting for the DHA Cyberspace Workforce Management Program, Managers' Internal Control Program, and Annual Performance Plan; preparing information papers and briefings to report on the maturity of the DHA cyber security program; serving as the DHA cyber security representative for the Defense Information Technology Portfolio Registry (DITPR) meetings; providing supplemental support as an Agency-appointed Registration Authority to verify and approve requests for digital certificates

Project Manager

Technology and Automation Management, Incorporated

05.2017 - 09.2017

Independently managed the Defense Health Agency (DHA) external gateway program to establish and maintain connectivity to the military health systems commercial business partners via the Business-to-Business and Veterans Administration Gateway and provide real-time healthcare data exchange
Key functional tasks included: ensuring all projects were delivered on-time, and in scope of work and budget; establishing and maintaining relationships with external business partners and key internal stakeholders; moderating discussions between external business partners and key internal stakeholders to elicit and clarify specific business requirements; validating the availability and allocation of resources; coordinating with key internal stakeholders and external business partners to define the project scope and objectives, and determine the feasibility; making adjustments for financial constraints to ensure budgetary objectives are met; developing and maintaining comprehensive documentation for each project, including a project plan to document, monitor, and track progression; managing any changes made to the project scope, schedule and/or costs; conducting a risk management assessment to minimize project risks; identifying, evaluating, and reporting potential issues, risks, and risk tolerances to management, when required; evaluating and measuring performance to analyze the successful completion of short and long-term goals

Program Management Specialist

KSJ and Associates, LLC

06.2014 - 05.2017

See 'Program Management Specialist' duties described above

Communications Specialist

Axiom Resource Management, Incorporated

11.2012 - 06.2013

Served as the lead policy writer and senior editor in the Office of the Executive Secretariat
Key functional tasks included: developing clear and logical written materials to communicate the Interagency Program Office (IPO) governing policies; establishing high quality, easy-to-use reference materials (policy guidance, standard operating procedures, and governance charters) to support the IPO mission and strategic goals; preparing correspondence for the IPO Director and Deputy Director to respond to public requests for information and actions from the DoD and VA; conducting quality reviews on all written materials to ensure the content conforms to IPO writing standards; interpreting IPO style and writing standards throughout the organization to maintain consistency across platforms; collaborating with subject matter experts to perform tasks on behalf of the IPO Director and Director; communicating policy and procedural developments throughout the IPO to ensure platform continuity; revising and updating policies, procedures, and guidance, as required

Education

Bachelor of Arts - English

University of Maryland University College School

Upper Marlboro, MD

Skills

Demonstrable ability to:

Understand business strategies and adjust tactical work plans as necessary
Communicate business concepts verbally or in writing to a variety of people, groups, and cultural contexts, making use of the most efficient communication technique for each group
Maintain adaptability in the face of change, and develop and execute efficient action plans to meet the business's demands
Identify deficiencies and create workable business solutions
Gather requirements from verbal and nonverbal events and interactions, then convert them into project plans to meet business needs
Drive to complete projects within the allotted budget, scope, and schedule
Effectively manage the scope of work, finances, and time allocated to several projects
Maintain a balance between conflicting priorities to manage the workload effectively and meet deadlines
Identify potential challenges, vulnerabilities, and strengths of the business
Use critical thinking skills and an extensive understanding of a business to interpret business needs
Drive to complete projects within the allotted budget, scope, and schedule

Effectively oversee the workload, financial resources, and time allotted to multiple projects to guarantee their completion within the specified scope, budget, and timeline
Maintain a balance between conflicting priorities to manage the workload effectively and meet deadlines
Identify potential challenges, vulnerabilities, and strengths of a business
To effectively interpret business needs, draw on critical thinking skills and an extensive understanding of a business
Employ sound judgment to reach logical conclusions
Perform well and autonomously, with little direction or supervision
Easily learn new technological skills and tools
Utilize discernment and discretion to route challenges to leadership when required
Create professional content of exceptional quality
Establish and maintain a positive rapport with coworkers and business stakeholders quickly
Support and motivate teams to create opportunities for increased staff productivity
Demonstrate a high level of diplomacy and a strong moral and ethical character

Certification

ITILv4: Foundation Certificate, IT Service Management (Axelos/PeopleCert)
Professional Certificate of Completion, Event Management (George Washington University School of Professional Development)