Gigi Ward
Santa Barbara
Summary
Proactive, detail-oriented Executive Assistant with 4+ years of experience supporting senior leaders and driving operational excellence across fast-paced organizations. Skilled in calendar management, cross-functional coordination, and stakeholder communication, with a reputation for sound judgment, discretion, and high ownership.
Overview
5
5
years of professional experience
Work History
Procurement Coordinator
Integrated Procurement Technologies
07.2025 - Current
- Managed accounts end-to-end, overseeing projects from initiation through completion for corporate and international clients.
- Coordinated travel, trade show logistics, and client meetings, enabling seamless execution for leadership and key stakeholders.
- Onboard and train new hires, strengthening team capability and process consistency.
- Provided executive support to two division managers, managing calendars and competing priorities to optimize daily scheduling.
Events and Reservations Manager/Administrative Assistant
Aarmark Biergartens | Santa Barbara Biergarten
02.2021 - 06.2026
- Managed executive calendars and coordinated large-scale events and meetings, ensuring seamless logistics and cross-functional alignment.
- Oversaw budget management and invoice processing to ensure alignment with financial goals.
- Built and maintained strategic partnerships with well-known companies including Yardi and HGInsights.
- Produced polished documents, presentations, and reports in Word, PowerPoint, and Excel.
Education
Bachelor's Degree - Organizational Communication
California State University of Channel Island
Associate's Degree - Communication
Santa Barbara City College
Skills
- Supplier Management
- Contract Negotiation
- Project Management
- Budget & Expense Reporting
- Cross-Functional Communication
- Stakeholder Relations
- Google Workspace
- Microsoft Office
- Calendar & Travel Management
- Executive Support
- Adaptability
Timeline
Procurement Coordinator
Integrated Procurement Technologies
07.2025 - Current
Events and Reservations Manager/Administrative Assistant
Aarmark Biergartens | Santa Barbara Biergarten
02.2021 - 06.2026
Bachelor's Degree - Organizational Communication
California State University of Channel Island
Associate's Degree - Communication
Santa Barbara City College