Gilda Almeida
North Miami Beach,FL
Summary
Proven Senior Administrative Coordinator with a track record of streamlining operations at Blue Transit LLC, enhancing office efficiency by implementing robust filing and order processing systems. Skilled in business correspondence and office administration, adept at fostering professional relationships. Excelled in managing high-volume calls and scheduling, demonstrating exceptional organizational and communication abilities.
Overview
24
24
years of professional experience
Work History
Senior Administrative Coordinator
Blue Transit LLC
Miami, FL
11.2008 - 10.2024
- Organized and maintained complex filing systems, both paper-based and electronic.
- Developed and implemented efficient office procedures to streamline workflow.
- Answered incoming calls in a professional manner, responding to inquiries from customers and other organizations.
- Processed customer orders accurately and efficiently using computer systems.
- Managed daily operations of the office such as ordering supplies, managing mail distribution.
- Drafted letters, memos, emails and other correspondence on behalf of senior management.
- Greeted visitors warmly upon arrival at the office.
Administrative Assistant
General Conference of Seventh-day Adventist
Silver Spring, MD
04.2001 - 10.2008
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Created travel arrangements for senior managers according to their requirements.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Proofread content for typo-free emails and documentation.
Education
Associate of Applied Science - Business Administration And Management
Berkeley College
New York, NY01-1993
Skills
- Order processing
- Business correspondence
- Schedule management
- Appointment scheduling
- Data entry
- Telephone answering
- Travel administration
- Office administration
Affiliations
- Travel has been my Education outside of the workplace by enhancing my desire to learn about Fashion, Interior Design and Languages.
Languages
English
Full Professional
Spanish
Professional
Portuguese
Professional
Timeline
Senior Administrative Coordinator
Blue Transit LLC
11.2008 - 10.2024
Administrative Assistant
General Conference of Seventh-day Adventist
04.2001 - 10.2008
Associate of Applied Science - Business Administration And Management
Berkeley College
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