Summary
Overview
Work History
Education
Skills
Certification
Affiliations
Computer Skills:
References
Timeline
Generic

Gillian Carpentier

Lake Forest,CA

Summary

Results-driven individual with a solid track record in delivering quality work. Known for excellent communication and teamwork abilities, with a commitment to achieving company goals and delivering exceptional service. Passionate about continuous learning and professional development.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Project Accountant

Hurst & Siebert, Inc.
San Clemente, CA
09.2022 - Current
  • Project cost analysis
  • Monthly client billings via AIA Billing; including direct billings
  • Change Orders, Purchase Orders, Submittals & RFI's
  • Manage and oversee all financial transactions related to the project
  • Projections & Forecasting
  • Weekly OAC calls with Project Manager, Client & Architect, per project
  • Project close outs
  • Subcontracts - estimating, review & processing of contracts
  • Reconcile vendor Invoices and monthly payments
  • Receivables and Payables management, while building strong relations with our subs and client team members
  • Lien Waivers, 2nd tier subs, and Insurance Requirements
  • Monthly Financials for JL Hurst, Inc. - 2nd business for President of the Company

Community Accountant

Silverado Senior Living
Irvine, CA
04.2022 - 08.2022
  • Correspondence with families regarding payments and follow up for payment plans; while showing compassion, understanding and empathy to families dealing with loved ones in difficult positions.
  • Collaboration with multiple locations of Silverado property managers to ensure financial operations, status, follow-through and decision-making.
  • Reconciliations and close outs.

Property Accountant

Next Wave Property Management
San Clemente, CA
05.2021 - 03.2022
  • Collaboration with Property Managers for property renovations, including budget review, estimating, contracts, proposals, change orders & managing timeline of completion.
  • Rent payments, discrepancy resolution and correspondence with tenants, monthly eviction reviews
  • Monthly Investor draws and financial review per property & Monthly property draws
  • Monthly reconciliations: Corporate & Property Amex,
  • Mortgage statements, including accruals for debt interest and rate cap payments, bank reconciliations, property bill backs, and P&L.
  • Annual budget forecast with Asset Manager and quarterly review.
  • Training of new property managers of system and duties.
  • New Vendor Setup: Tin Check, 1099, Certificate of Insurance

Assistant Manager - Finance & Accounts

MBI Media
Covina, CA
12.2020 - 05.2021
  • Running day-to-day operations
  • Financial planning assisting and oversee budgets for maximization and cash flow
  • Presenting financial reports to executives
  • HR duties: Recruitment, Onboarding training, offer letters, benefits set up, 401K.
  • Client liaison: maintaining positive relationships, and effectively ensuring clients are satisfied with services provided. Additionally, providing an outlet for clients concerns.
  • Bi-weekly payroll
  • Maintain social media for the company, showcasing completed work and promoting upcoming events

Event Coordinator

Holiday Inn Express Hotel
Santa Ana, CA
09.2020 - 12.2020
  • Designed one-of-a-kind events for business and personal related events.
  • Organized guest support services for guests to meet accommodation, transportation and service needs.
  • Negotiate with vendors for best cost-effective pricing to budget.
  • Drove growth in event management business by continuously researching and implementing improved strategies to exceed client expectations.
  • Coordinated with internal teams to ensure timely delivery of products and services for events.
  • Managed on-site event staff and volunteers, providing training and supervision to ensure high levels of service.

Billing/Data Entry

Pathnostics
Orange, CA
09.2019 - 03.2020
  • Followed up with customers regarding missing or incomplete information for their orders.
  • Scanned and stored files and records electronically to reduce paper files and secure data.

Client Relations Account Manager

Muir Omni Graphics
Peoria, IL
07.2012 - 07.2019
  • Ensure the project budget and deadlines are being met.
  • Ensure the project budget and deadline are being met and systematically addressing delays.
  • Addressing customer complaints and concerns.
  • Develop sales plans and promotions for new and current business opportunities.
  • Work with marketing to design new forums and social media correspondence.
  • Develops relationships with current clients while working to expand client base digitally and in-person.
  • Validate order and shipment data from company clients by utilizing multiple.

Event Coordinator

Weaverridge Golf Club
Peoria, IL
10.2018 - 03.2019
  • Create and manage budgets within client specifications
  • On-going communication with clients and vendors while building positive relationships.
  • Supervise event staff and ensure each event runs smoothly.
  • Manage (3) annual golf tournaments of 100+ members and guests
  • Drove growth in event management business by continuously researching and implementing improved strategies to exceed client expectations.

Education

Associate of Science - Business Administration

Orange Coast College
Costa Mesa, CA
12-2026

Associate of Science - Psychology

Orange Coast College
Costa Mesa, CA
07-2025

Skills

  • Client Relations
  • Cash flow analysis
  • Invoice management
  • Schedule management
  • Accounts payable management
  • Variance investigations
  • Reconciliations
  • Contract review
  • Budget analysis
  • Project forecasting
  • Lien waivers

Certification

  • BSL Cert ID: AHT-1693288419-6416-32697
  • Alzheimer’s Association certification

Affiliations

  • Volunteering at pet shelters
  • Hiking
  • Fulfilling my fitness journey for a healthier me!

Computer Skills:

  • Sage
  • ProCore (Construction)
  • Entrata (Property Management)
  • EDI (Production System for Ordering)
  • Quickbooks (Desktop)

References

References available upon request.

Timeline

Project Accountant

Hurst & Siebert, Inc.
09.2022 - Current

Community Accountant

Silverado Senior Living
04.2022 - 08.2022

Property Accountant

Next Wave Property Management
05.2021 - 03.2022

Assistant Manager - Finance & Accounts

MBI Media
12.2020 - 05.2021

Event Coordinator

Holiday Inn Express Hotel
09.2020 - 12.2020

Billing/Data Entry

Pathnostics
09.2019 - 03.2020

Event Coordinator

Weaverridge Golf Club
10.2018 - 03.2019

Client Relations Account Manager

Muir Omni Graphics
07.2012 - 07.2019

Associate of Science - Business Administration

Orange Coast College

Associate of Science - Psychology

Orange Coast College

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Gillian Carpentier