Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
Generic

GINA BUSTOS

Alameda,CA

Summary

Multitalented Executive Assistant with over eight years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.

Overview

8
8
years of professional experience

Work History

EXECUTIVE ASSISTANT

BLOCK INC.
09.2018 - 03.2024
  • Support Global I&D Executive & Global Internal Communications Executives
  • Manage administrative responsibilities for directs, including time keeping, process approvals, hiring, and onboarding
  • Provide strategic support to I&D Team and Internal Comms Team
  • Make annual and incremental team budgets and recommending systemic improvements
  • Prepare team meeting agendas, take notes, being an active participant and knowledge resource to team and cross functional partners
  • Book international and domestic travel
  • Prioritize and take ownership of special projects and team building events
  • Maintain support and confidentiality on all matters
  • Facilitate Block new hire orientation and specialty workshops.

ADMINISTRATIVE ASSISTANT

GAP INC.
02.2017 - 01.2018
  • Supported Global Employment Law Team consisting of 7 attorneys and 2 paralegals.
  • Effectively organized schedules and coordinated activities across various time zones to ensure smooth workflow
  • Effectively organized both domestic and international travel logistics, while ensuring accurate visa acquisition and timely submission of expense reports.
  • Managed the processing of claim checks and maintenance of associated claim paperwork on Box
  • Ensured successful collaboration by organizing meetings and coordinating events with both internal partners and Outside Counsel
  • Participated in relevant meetings and shared detailed team summaries
  • Collaborated with different legal departments to assist in completing special projects or fill in as needed
  • Maintained support and confidentiality on all matters.

ESCROW ASSISTANT

PLACER TITLE
06.2016 - 02.2017
  • Back up to the Escrow Officers, Process contracts, audit files for completion, open escrow, building and maintaining escrow files
  • Manager Escrow Officer's calendar scheduling signings and closings
  • Act as liaison between Seller, Buyer, and Lender
  • Order applicable reports: Natural Hazard, Lien Releases, Tax Disclosures HOA Documents
  • Follow up on city permits and lien releases
  • Maintain daily/weekly closing status updates in operating systems by working hand in hand with Lenders
  • Prepare default letters as needed.

Education

NORTHERN VIRGINIA COMMUNITY COLLEGE

Skills

  • Google suite
  • Workday
  • Expensify
  • Tripactions
  • Microsoft Office

Affiliations

  • Organize and host charity events within the workplace

Timeline

EXECUTIVE ASSISTANT

BLOCK INC.
09.2018 - 03.2024

ADMINISTRATIVE ASSISTANT

GAP INC.
02.2017 - 01.2018

ESCROW ASSISTANT

PLACER TITLE
06.2016 - 02.2017

NORTHERN VIRGINIA COMMUNITY COLLEGE

Similar Profiles

CREATE PROFILE
GINA BUSTOS