Gina Flynn
Washington,IN
Summary
Dependable Office Management professional brings over 30 years of combined experience in management, secretarial, clerical and accounting. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Excellent organizational skills, with an ability to prioritize and multitask to complete a wide variety of tasks. Proficient with Microsoft Word, Excel, PowerPoint, Outlook, AX Dynamics, and Lab Soft applications. Highly-motivated employee with desire to take on new challenges.
Overview
36
36
years of professional experience
Work History
Office Manager/Accountant
Grain Processing Corporation
Washington, IN
01.1999 - Current
- Telecommunication handling questions and requests that fall within the level of responsibility
- Delegated work to staff, setting priorities and goals.
- Analyze, develop and implemented office policies and procedures, as well as specifically data entry of Lab reports daily
- Compare and compile pertinent data filing reports with the Federal Trade Bureau.
- Organize schedules in Excel to track data such as vacation requests, sick days and delegated tasks on a daily basis.
- Coordinated meetings, conferences, travel arrangements and department activities.
- Power of Attorney for Washington, IN Plant
- Completed and certified OSHA Trainings
- Forecasting for Purchasing and Receiving Department
- Ensure business data entry for the Safety Data Sheets are readily available
- Assist in organizing company events including holiday parties, team building activities .
- Troubleshoot issues between AX Dynamics and Lab Soft LIMS.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Managed office budget to handle inventory, postage and vendor services.
- Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
- Remained calm and professional in stressful circumstances and effectively diffused tense situations.
- Planned and delivered training sessions to improve employee effectiveness and address areas of weakness.
- Performed general ledger reconciliations on a timely basis.
- Coordinated with external auditors during the annual audit process by providing requested documents and responding to inquiries in a timely manner.
- Analyzed balance sheets for mistakes and inaccuracies.
Paralegal
Waller, Chambers & Hanson Law Firm
Washington, IN
01.1990 - 01.1999
- Managed front desk operations to provide administrative support such as greeting visitors, answering questions, scheduling appointments or directing them to appropriate personnel.
- Drafting Various Documents such as Wills, Power of Attorney, Divorce Proceedings, Small Claims, Garnishments, etc
- Transcribing, reviewed and organized Court Proceedings, and other recorded meetings and filed pleadings and paperwork with court clerk to meet strict deadlines.
- Scheduling, coordinating and confirming court dates, appointments and meetings
- Arranging for the delivery of legal paperwork
- Develop and maintain a comprehensive and organized billing system
- Ensure all billable hours are accurately recorded
- Member of Indiana Legal Secretary’s Association
- Notary Public
- Interact with Courthouse Personnel.
- Entered data into and managed litigation databases and Lotus spreadsheets.
- Maintained calendars for upcoming court dates or deadlines related to cases.
- Proofread documents prior to filing them with courts or submitting them to opposing counsels.
- Filed motions with courts electronically or via hard copy.
Office Manager
Heilig-Meyers Furniture & Appliance
Washington, IN
01.1988 - 01.1990
- Overseeing the work of all office employees to ensure work is productive and meets company standards
- Answering telephone calls and emails from customers and clients
- Assign tasks, accept instructions and handle vendor contracts, etc
- Monitoring inventory and ordering furniture, appliances and electronics as required
- Assist Customers with Credit Applications and submit them properly
- Reporting day progress to senior management and working with them to improve operations.
- Supervised staff members, organized schedules and delegated tasks.
- Maintained filing system for records, correspondence and other documents.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Provided administrative support to management team including preparing reports and presentations.
- Processed payroll accurately ensuring all employees were paid on time.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Automated office operations for managing client correspondence, payment schedules and data communications.
- Remained calm and professional in stressful circumstances and effectively diffused tense situations.
Education
Heritage Hills High School
Business Associates -
Vincennes University
Skills
- Customer Service
- Workforce Management
- Billing
- Inventory Control
- Bookkeeping
- Data Entry
- Administrative Support
- Team Supervision
- Office Management
- Scheduling and calendar management
- Credit and collections
- Banking operations
- Event Coordination
- Data retrieval systems
- Office Administration
- Database Administration
- Mail handling
- Organizational Skills
- Document Management
- Business Administration
- Administrative Oversight
- Meeting planning
- Clerical Support
Affiliations
- Community oriented and love to travel. High School soccer official for over 20 years. Avid sports enthusiast.
Timeline
Office Manager/Accountant
Grain Processing Corporation
01.1999 - Current
Paralegal
Waller, Chambers & Hanson Law Firm
01.1990 - 01.1999
Office Manager
Heilig-Meyers Furniture & Appliance
01.1988 - 01.1990
Heritage Hills High School
Business Associates -
Vincennes University
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