Gina Garber

Grant Claiming & Medicaid Billing Manager
Education Service District (ESD) and Component Districts

• Managed all aspects of Medicaid billing for the ESD and component districts, ensuring compliance with all relevant regulations and guidelines.
• Coordinated the submission of Medicaid claims, ensuring accurate and timely billing.
• Oversaw grant funding, ensuring that all grant guidelines were strictly adhered to, and all funds were expended in accordance with the award conditions.
• Worked closely with district stakeholders to maintain proper documentation and tracking of Medicaid reimbursements.
• Ensured that all grant-related reimbursements were received promptly, optimizing cash flow and financial reporting.

Account Receivable Lead

• Led the accounts receivable function, including overseeing collections, payment processing, and maintaining detailed financial records.
• Managed aging reports and proactively followed up with clients to ensure timely payments.
• Collaborated with internal teams to resolve discrepancies and improve overall efficiency in accounts receivable processes.

E-Rate Program Coordinator

• Coordinated all aspects of the E-rate program, including managing applications, maintaining compliance, and ensuring districts received eligible funding.
• Worked closely with vendors and internal teams to ensure the efficient use of program funds and supported the district in achieving cost savings on telecommunications and internet services.
• Ensured all submissions and supporting documentation met E-rate program standards, reducing the risk of audit findings or disallowances.

Audit Preparation Assistant to Financial Controller

• Assisted the financial controller in preparing for internal and external audits, ensuring all financial records were organized, accurate, and compliant with relevant standards.
• Provided key documentation and support to auditors during review processes, facilitating a smooth audit experience.

Grant Monitoring and Compliance

• Monitored multiple grant programs across various departments, ensuring compliance with all applicable guidelines and regulations.
• Worked proactively to address any issues related to the management and expenditure of grant funds, ensuring funds were expended appropriately and within program guidelines, and claimed via EGMS, and DELC.
• Regularly prepared financial reports to track grant expenditures and ensure reimbursement requests were processed without delay.

Ethics and Integrity

• Demonstrated the highest level of professionalism and ethics in all financial dealings and reporting.
• Employed sound judgment, transparency, and accountability in managing grants, Medicaid billing, accounts receivable, and E-rate programs, maintaining the trust of stakeholders, auditors, and regulatory bodies.

• Serve as an E-rate expert and liaison for our reginal school district, as well as multiple other education service districts around Oregon, by interpreting and implementing FCC E-rate rules and procedures to nurture a successful procurement, application, and invoicing process each funding year
• This process includes, for each funding year; an informational workshop presentation at the start of the funding year to update all applicant districts of FCC application rules and regulations; working with client district technology directors and contacts to determine E-rate needs for category 1, category 2, and special construction projects; filing all FCC E-rate applications (FCC Forms 471, 472 (along with answering all PIA review inquiries on behalf of the district), 486, 500, RAL, Service Substitutions, etc.) through USAC’s EPC portal; guiding applicants through the rigorous and tedious procurement process by monitoring and ensuring they remain compliant with current FCC and local procurement laws for a competitive bidding process; filing appeals with USAC and the FCC when necessary, invoicing (answering invoicing review inquiries), document retention; and assisting in navigating USAC audits where applicable

• Managed the registration and transfer of student data for enrolling and transferring of student population
• In the role of Registrar, I was the sole manager of the student cumulative file room, ensuring student information was kept confidential, secure, and exceptionally organized
• Other duties were; Student information System (SIS) administrator for the school, which consisted of setting up, troubleshooting, and solving login access for all teachers, students, parents, and staff, as well as contacting the SIS application developers to mitigate system errors when system-wide issue arose;
• Consolidated school course and ADM enrollment information for the development of mandatory reports to provide the Oregon Department of Education on a multiannual basis;
• Directing and organizing students, parents, teachers, and community members within the counseling center;
• Tracked and entered credits into the SIS; created and dispersed report cards; and processed transcripts, among many other duties

• Intake, processing, entering/coding into accounting system, and payment of all accounts payables such as subcontractors monthly progress billing; employee company credit card statement charges; employee expense report; company Home Depot and Lowes credit account statement charges; overhead bills, etc
• Managed Subcontractors and vendors updated insurance certifications, state contractor licensing, building permits, and contracts by requesting, receiving, inputting data, and filing said documentation
• Processed monthly accounts payable expenses payments, upwards of 2 to 3 million dollars a month
• Processed credit applications for potential suppliers
• Managing company's fleet servicing and GPS tracking system, upwards of 30 vehicles
• Customer service consisting of answering and transferring phone calls on a multi-line phone system as well as email correspondences
• Collaborated with VP of operations and owner of company to create more efficient processes that pertain to accounts payable and fleet management

• Manage some of the company’s largest accounts from start to finish in the countertop fabrication and installation industry for private homeowners, contractors, and the IKEA quartz countertop account for the Salt Lake City area
• This consisted of design meetings with clients, preparing quotes from blueprints, processing sales orders, coordinating the digital templating and fabrication of stone slabs, scheduling installation teams, invoicing (accounts receivable), processing payments, tracking inventory, and troubleshooting in high-stress situations with a calm demeanor