GINA HUANG

Spearhead all aspects of executive support to multiple directors, vice presidents, and senior vice presidents.

• Coordinated travel arrangements and logistics for senior leadership, facilitating timely and efficient attendance at key meetings.
• Managed executive calendars, prioritizing appointments to enhance strategic decision-making.
• Facilitated effective communication between executives and departments, streamlining workflow processes.
• Prepared comprehensive reports and presentations for executive review meetings, enhancing clarity of decision-making.
• Executed project management tasks, tracking progress and ensuring alignment with project timelines.
• Organized company events, managing vendor relationships and logistical details efficiently.
• Supervised junior assistants, providing mentorship on office procedures and best practices.
• Developed and maintained filing systems, ensuring confidentiality and data integrity.

• Managed calendars, travel, and expenses for eight principals and managing directors, facilitating efficient scheduling and resource allocation.
• Coordinated daily meetings, setting up web/video software and teleconferencing to enhance communication and collaboration.
• Negotiated contracts with vendors for projects, events, trade shows, and conferences.
• Controlled four projects with three team members by maintaining documentation and meeting deadlines.
• Organized company events and meetings, overseeing logistics and preparation of materials.
• Onboarded three new associates, delivering training on company policies and teamwork.
• Produced and distributed internal communications to streamline information flow across the organization.
• Answered incoming calls, transferring them to appropriate parties or addressing inquiries directly.

• Administered small business services legal department, supporting two senior VP counsels and eight counsels in daily operations.
• Managed executive calendars, efficiently scheduling appointments and meetings.
• Coordinated travel arrangements for senior management, optimizing compliance with travel policies and enhancing travel efficiency.
• Streamlined communication between departments, enhancing collaboration across the organization.
• Facilitated board meeting agendas and distributed support materials for successful sessions.
• Designed, constructed, and implemented SharePoint portal from conception to deployment.
• Conducted inventory control, ordered supplies, and processed bulk mail shipments effectively.
• Maintained confidential records and files related to executive operations, ensuring data security and accessibility.