Gina Morehead
Lakewood,CO
Summary
Experienced Bookkeeper and Office Administrator working for a high volume very successful retail store. Experienced accounts payable/receivable and billing specialist with a proven track record in the automotive and retail industries. Demonstrated expertise in managing financial transactions, ensuring accuracy, and maintaining detailed records. Adept at streamlining processes and improving efficiency to optimize cash flow. Strong attention to detail and ability to collaborate effectively with cross-functional teams. Committed to delivering exceptional customer service and resolving inquiries promptly. Seeking a challenging role where skills can be leveraged to contribute to the financial success of an organization. Also seeking to work for a company who truly cares about their employees and gives recognition and appreciation to their employees when it is well deserved.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Bookkeeper/Office Administrator
The Big Tool Box
08.2023 - Current
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Maintained and processed invoices, deposits, and money logs.
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
- Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Collaborated with external auditors to facilitate the annual audit process, providing necessary documentation as required.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Streamlined bookkeeping processes by implementing new accounting software, resulting in increased efficiency.
- Assisted with budget preparation and monitoring, contributing to better expense control.
- Reconciled and corrected issues with financial records.
- Communicated proactively with team members regarding any issues or concerns related to bookkeeping tasks.
- Enhanced cash flow management through timely invoicing and collection of outstanding receivables.
- Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
- Generated detailed financial reports for management review, facilitating informed decisionmaking.
- Posted daily receipts and payments in accordance with corporate protocols.
- Provided support during audits by supplying requested documentation promptly and accurately.
- Reduced financial discrepancies effectively by preparingmonthly bank reconciliations to ensure accurate representation of company's financial position.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Entered figures using 10-key calculator to compute data quickly.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Matched purchase orders with invoices and recorded necessary information.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Optimized payroll processing for accuracy, kept detailed records to ensure all employees were paid promptly and correctly.
- Assisted with cost reduction by identifying unnecessary expenses through detailed financial analysis.
- Made timely floor plan payments and performed weekly audits to ensure punctual payments of sold units
AP Specialist
Roth Staffing, Addison Group, Robert Half
08.2021 - 08.2023
- Managed and maintained AP inbox
- Processed and coded non-PO AP invoices
- Posted ACH payments
- Reconciled and recorded floor plan payments for multiple subsidiaries
- Reconciled vendor statements and accounts regularly
- Prepared weekly cash requirements reports
- Cut paper checks and attached supporting documents weekly
- Supervised, delegated and reconciled voluminous vendor statements monthly
- Worked with several different departments to ensure proper invoicing and PO processing.
- Implemented a new standardized PO operations management procedure by creating an extensive excel template to track, maintain, and correct unresolved issues.
- Performed regular PO auditing to ensure proper invoicing and crediting.
- Helped correct financial reporting by suggesting, managing, and delegating an important project to review/close out unresolved PO’s that were incorrectly created during a software conversion.
- Created multiple manual invoices, with a substantial amount of data, for various subsidiaries.
- Created JE adjustments as requested.
- Prepared and filed 1099's
- Recorded and applied AR payments.
- Created credits for client accounts by reviewing and locating proper evidentiary documentation upon request.
- Created and implemented an excel spreadsheet utilized by the entire AR team to track and resolve collection communications.
Billing Specialist
Mercedes-Benz
03.2020 - 06.2021
- Prepared and properly billed completed vehicle financial contracts.
- Reviewed and sent all required paperwork to lien holders to ensure prompt payments.
- Posted and recorded daily ACH deposits
- Posted daily financing funded notices
- Resolved delayed financial funding issues by providing special documentation in a timely manner.
- Cleaned GL schedules.
- Stocked in new and used vehicles.
- Made timely floor plan and interest payments.
- Prepared and dropped off daily bank deposits.
- Managed and maintained deposit ledger.
- Assisted with filing when needed.
- Assisted with receptionist duties when needed.
- Helped locate and prepare requested documentation for annual audits.
Accounts Payable Specialist
Power Equipment Company
11.2017 - 01.2020
- Coded and input up to 100 AP invoices per day.
- Posted ACH payments.
- Reconciled and recorded floor plan payments for multiple subsidiaries.
- Prepared weekly cash requirements report
- Cut paper checks and attach supporting documentation.
- Supervised, delegated, and reconciled large vendor statements monthly.
- Implemented and managed a new invoicing procedure for our larger vendors by creating an excel spreadsheet for designated employees to track and maintain unresolved PO issues and to report back to me on a weekly basis.
- Worked extensively with several different departments to train employees to utilize the new invoicing procedure to ensure adherence and consistency to improve proper invoicing and PO management.
- Assisted with filing when needed.
- Assisted with inventory reconciliation when needed.
Accounting Clerk
Schryver Medical - Temporary Position (merger)
05.2017 - 07.2017
- Coded and input non-PO and PO AP invoices.
- Performed 3-way matching.
- Posted ACH payments.
- Cut paper checks and attached supporting documentation.
- Prepared weekly cash requirements reports.
Billing Clerk/ AP/AR Specialist
Peak Kia
06.2014 - 09.2016
- Billed - Set up and distributed funds from vehicle contracts into delegated accounts.
- Worked very closely with finance managers and sales associates to obtain correct documentation.
- Reviewed and prepared proper documentation to be sent to finance lenders.
- Logged and tracked completed vehicle contracts for timely and accurate funding.
- Entered and adjusted General Ledger JE’s pertaining to over or under collection.
- Cut and mailed checks to customers for overpayments.
- Reviewed and corrected any errors amid various accounting schedules.
- Trained employees on reviewing/correcting accounting schedules.
- Set up and balanced and managed sales commissions and bonuses using proficient excel spreadsheets.
- Balanced and posted funding and reserve payments.
- Coded and entered AP invoices.
- Contacted vendors to resolve incorrectly billed and/or to obtain missing invoices
- Prepared biweekly check run by cutting checks, attaching proper documentation and obtaining authorized signatures.
- Abided by Denver use tax laws by calculating and applying taxes to specific invoices.
- Applied A/R payments and distributed funds into delegated accounts.
- Printed and mailed out A/R statements monthly.
- Recorded and tracked vehicles out on loan from the service department.
- Assisted with filing when needed.
- Assisted with administration when needed.
- Assisted with title paperwork when needed.
Sales Representative
Retail Company
03.2010 - 02.2012
- Greet and entertain guests
- Answer questions, listen to concerns, and come up with reasonable, accommodating solutions
- Collected and receipted payments
- Maintain and record inventory
- Balance and drop deposit nightly
Administrative/Accounting
Dental Office
07.2007 - 11.2009
- Responsible for scheduling procedures
- Printing, coding, and explaining procedure estimates to clients
- Filing of all paperwork pertaining to doctor visits
- Receipting of payments
- Balancing all payments for next day deposit
- Answer multiline telephone- up to five lines
- Verify patient insurance policies
- Code and submit electronic and manual insurance claims
- Assist in monthly staff meetings
Education
Associates - Science
Arapahoe Community College
Englewood, CO05.2014
Youth Leadership -
State Capital
Denver, CO01.2002
Skills
- ADP
- Dealertrack
- Great Plains
- Budgyt
- Extend
- Netsuite
- Trello Workspace
- Sage Intaact
- Billcom
- Excel
- Google Sheets
- Microsoft Word
- Accounting
- General Ledger Accounting and Reconciliations
- Journal Entries
- Multiple Bank Reconciliations
- ACH Payments
- Multiple Credit Card Reconciliations
- Accounts Payable/Receivable
- AP/AR Reconciliations
- Data Entry w/speed & accuracy
- Sales & Use Tax
- Organization
- Filing
- Periodic 401K Auditing
- 401k Timely Reporting
- Cost and budget Implementation and Analysis
- Procedure and Policy implementation
- Periodic Vendor Pricing Accuracy Auditing
- Scheduling Meetings
- Managing Multiple Email Inboxes
- Ensuring Other Departments Complete Tasks
Certification
Life and Health Insurance
Additional Information
Accounts Payable/Receivable, Filing, Data Entry w/speed & accuracy, Bank Reconciliation, Sales & Use Tax, Organization
Personal Information
Work Permit: Authorized to work in the US for any employer
Assessments
- Administrative assistant/receptionist, Proficient, 07/01/21
- Verbal communication, Proficient, 03/01/23
- Protecting patient privacy, Proficient, 11/01/21
- Principles of accounting, Proficient, 03/01/22
- Written communication, Proficient, 03/01/23
- Customer service fit, Proficient, 03/01/23
- Sales skills, Proficient, 07/01/21
- Project timeline management, Proficient, 03/01/23
- Work motivation, Proficient, 08/01/21
- Bookkeeping, Proficient, 03/01/22
- Spreadsheets with Microsoft Excel, Proficient, 03/01/22
- Attention to detail, Proficient, 07/01/21
Accomplishments
- Served as the sole Bookkeeper for a $11 million retail company.
- Achieved process implementation through effectively helping with implementation and operations.
Timeline
Bookkeeper/Office Administrator
The Big Tool Box
08.2023 - Current
AP Specialist
Roth Staffing, Addison Group, Robert Half
08.2021 - 08.2023
Billing Specialist
Mercedes-Benz
03.2020 - 06.2021
Accounts Payable Specialist
Power Equipment Company
11.2017 - 01.2020
Accounting Clerk
Schryver Medical - Temporary Position (merger)
05.2017 - 07.2017
Billing Clerk/ AP/AR Specialist
Peak Kia
06.2014 - 09.2016
Sales Representative
Retail Company
03.2010 - 02.2012
Administrative/Accounting
Dental Office
07.2007 - 11.2009
Associates - Science
Arapahoe Community College
Youth Leadership -
State Capital
Life and Health Insurance
Similar Profiles
Hailey HornerHailey Horner
Customer Service/Sales Associate at The Big Tool BoxCustomer Service/Sales Associate at The Big Tool Box
Benedict RaganBenedict Ragan
Cashier/Inventory/Merchandising at The Big Tool BoxCashier/Inventory/Merchandising at The Big Tool Box
Jessica BushJessica Bush
Retail Store Associate at Big Box Outlet StoreRetail Store Associate at Big Box Outlet Store