GINA MUSILLI
Stamford,CT
Summary
Executive Assistant skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
Overview
22
22
years of professional experience
Work History
Office Manager
Arcadia Inc
08.2017 - Current
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Prepared bills receivable, invoices, and bank deposits.
- Updated aging reports based on daily audits.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Configured hardware, devices, and software to set up work stations for employees.
- Released registered and special delivery letters and packages to designated recipients and obtained signatures for release.
- Oversaw purchase orders, data entry and shipping and receiving operations, troubleshooting obstacles and supporting comprehensive improvements.
- Improved safety procedures to promote employee well-being and safety and protect company from potential liability.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Managed payroll processing and benefits.
- Monitored employee attendance and performance, addressing issues in accordance with company policies and procedures.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Resolved employee complaints and grievances successfully through mediation and collaboration.
- Answered employee inquiries regarding health benefits and 401k options.
- Answered central telephone system and directed calls accordingly.
- Maintained computer and physical filing systems.
Purchasing Coordinator
Arcadia Inc
10.2016 - 08.2017
- Created purchase orders and had each signed by production managers.
- Maintained complete documentation and records of all purchasing activities.
- Contacted each vendor and recorded information regarding price, availability and quality of products.
- Wrote work orders and parts fabrication requests.
Property Manager
420 Fairfield Avenue LLC (Part-time)
06.2008 - Current
- Collected and kept careful records of rental payments
- Handled tenant complaints promptly and appropriately, calling in repairmen, and other support services.
- Maintained original leases and renewal documents in digital and hardcopy format for property management office.
- Monitored all infrastructure and building expenses and reviewed and approved invoices.
Executive Assistant
CGM TECHNOLOGY INC.
05.2002 - 10.2016
- Managed staff by delegating and coordinating work tasks; evaluated work performance; maintained employee personnel files
- Implemented corporate accounting by monitoring and preparing expense reports; oversaw office budget and bookkeeping system; processed accounts receivable and accounts payable
- Managed payroll including monitored and recorded work hours, vacation and sick leave, administration of benefits and distribution of payroll checks
- Arranged appointments, schedules, and calendars; prepared and distributed correspondence
- Conducted creation and maintenance of databases including organization, retention, protection, retrieval, transfer and removal of records
- Designed and carried out procedural improvements; evaluated existing office policies and procedures
- Prepared documents, such as work orders, bills of lading, or shipping orders, to route materials
- Contacted carrier representatives to make arrangements or to issue instructions for shipping and delivery of materials.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Education
Business Administration And Management
Southern Connecticut State University
New Haven, CTSkills
- Microsoft Office
- ADP Workforce
- Quickbooks
- Smartsheet
- Shoptech
- Microsoft Dynamics 365
- Bookkeeping
- Human Resources
- Office Management
- Travel Coordination
- Credit and collections
- Inventory Control
Timeline
Office Manager
Arcadia Inc
08.2017 - Current
Purchasing Coordinator
Arcadia Inc
10.2016 - 08.2017
Property Manager
420 Fairfield Avenue LLC (Part-time)
06.2008 - Current
Executive Assistant
CGM TECHNOLOGY INC.
05.2002 - 10.2016
Business Administration And Management
Southern Connecticut State University
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