Gina Popovich
Laurelton,NJ
Summary
Focused and dedicated Legal Assistant with exceptional work ethic and proven strengths in case management support. Strong multitasker skilled at managing high-volume caseloads while consistently meeting deadlines. Persistent and resourceful problem-solver with excellent research and communication skills.
Overview
21
21
years of professional experience
Work History
Legal Assistant-Land Use Department
Ansell Grimm & Aaron, PC - Attorneys at Law
Red Bank, NJ
07.2022 - Current
- Managed document production, conducted legal research, and provided client support to facilitate case progress.
- Compiled and submitted materials to various Townships to ensure compliance with local regulations.
- Compile necessary documents for frequent Township and Planning Board hearings.
- Prepared letters to townships to request necessary materials for timely processing of cases.
- Submit Court Filings to NJ eCourts System (Tax Appeals and Litigation)
- Prepare, send and follow up of Engagement/Retainer letters.
- Prepared new client and matter documents.
- Open and close files in SurePoint management system.
- Provide a broad range of high-level administrative support to four shareholders and two associates.
- Coordinated department calendars to optimize scheduling for the department.
- Prepared initial drafts of letters and documents for attorneys for attorneys.
- Dictation for letters, documents, etc.
- Entered and released attorney time entries for billing purposes Attorney time.
- Answer and direct phone calls to appropriate attorney.
- Reserve conference rooms and order food for upcoming meetings and events.
- Preparing EINs and Certificate of Formation for entities.
Legislative Aide
Suffolk County Legislature’s Office
Hauppauge, NY
01.2014 - 03.2022
- Acted as liaison among County departments, local officials, and Legislative offices regarding resolution submissions, procedures, amendments, and public hearing notifications, facilitating effective communication.
- Prepared all documentation for adopted Local Laws, Sewers, and Home Rule Messages for filing with the New York Secretary of State.
- Created and submitted public hearing notices to designated newspapers for local laws, County budgets, sewer, and ferry resolutions.
- Developed and maintained a spreadsheet containing the status of all local laws as a reference for legislative use and tracking.
- Developed and maintained a spreadsheet containing the status of all local laws as a reference for legislative use and tracking.
- Supported Legislators in researching historical laws, providing context and information to inform legislative decisions.
- Assisted with FOIL (Freedom of Information Law) requests.
- Assisted and directed constituent calls.
Administrative Assistant
Suffolk County Executive’s Office
Hauppauge, NY
01.2006 - 01.2014
- Assistant to Deputy County Executives and their Aides.
- Prepared introductory resolutions for monthly County Legislative meetings, assigned tracking numbers, and compiled hyperlinks in Excel for Intergovernmental department and legislative use.
- Tracked and monitored the status of all resolutions on an internal County department database.
- Prepared all approved resolutions for the County Executive’s review and signature.
- Executed processing of all documentation for legal filings to file laws with the County Clerk and the Secretary of State.
- Compiled legislative data to support informed decision-making in county governance. to create weekly and monthly reports using Excel.
- Proofread 20-30 time-sensitive resolutions daily under strict guidelines.
Education
A.S. - Business Administration
Katherine Gibbs School
Melville, NJSome College (No Degree) -
Suffolk County Community College
Selden, NYSkills
- Legal research
- Document Management
- IManage
- SurePoint
- Compliance filing
- Microsoft 365
- Time management
- Document management
Timeline
Legal Assistant-Land Use Department
Ansell Grimm & Aaron, PC - Attorneys at Law
07.2022 - Current
Legislative Aide
Suffolk County Legislature’s Office
01.2014 - 03.2022
Administrative Assistant
Suffolk County Executive’s Office
01.2006 - 01.2014
A.S. - Business Administration
Katherine Gibbs School
Some College (No Degree) -
Suffolk County Community College