Gina Rienstra
Chubbuck,ID
Summary
Organized and effective leader with over 15 years of experience in administrative, workplace regulations and operational roles. Skilled in diversified areas from HR Management, overseeing budgets, accounting, loan administration, banking and Court procedures ensuring compliance with laws and regulations, driving continuous improvement in efficiency and communication.
Overview
30
30
years of professional experience
Work History
Homemaker/Stay at Home Mom
Unemployed
10.2019 - Current
District Clerk
Power County Highway District
01.2006 - 10.2019
- Manage and communicate workplace regulations, policies, reporting and procedures for 25+ employees.
- Handle all accounts payable and receivable; perform billing, receipting and depositing of money.
- Prepare and submit monthly payroll, sales and withholding taxes; prepare quarterly and year-end taxes.
- Maintain a roster of all employees including information pertinent to salary, service, health plan, retirement and information that meets all state and federal mandates.
- Manage, set, maintain and disperse budgeted funds that consist of approximately $6,000,000+.
- Manage and oversee all daily operations and reporting, including opening, distributing and processing all incoming/ outgoing mail, answering telephones and providing appropriate information to the public and staff.
- Schedule, organize and lead all monthly Board meetings along with prepared the minutes.
- Provide assistance and support to the Board of Commissions and Management ensuring all operations run properly and efficiently with positive and effective communication.
- Filing and updating law library books.
- Managed district records and documentation to ensure compliance with state regulations.
- Coordinated scheduling for public meetings and events to enhance community engagement.
- Developed and maintained filing systems to improve document retrieval efficiency.
- Oversaw budget tracking and financial reporting processes for district projects.
- Implemented process improvements that streamlined administrative workflows and reduced errors.
- Collaborated with local agencies to facilitate timely communication regarding highway projects.
- Analyzed data related to road maintenance schedules to optimize resource allocation.
- Demonstrated commitment to public service by consistently providing courteous assistance to individuals seeking information or support from the district clerk''s office.
- Supervised and coordinated events and activities.
- Managed internal external audits related to district clerk''s office practices procedures liaising auditors providing necessary documentation support.
- Contributed to a positive work environment through active participation in staff meetings training sessions continuous professional development opportunities.
- Streamlined financial reporting by accurately collections of payments disbursed from appropriate senders within established guidelines.
- Transcribed and composed letters, memos, and reports.
- Ensured timely compliance with statutory reporting requirements by submitting accurate reports to various governmental agencies as needed.
- Maintained up-to-date knowledge of changes in pertinent statutes local rules affecting policy procedure implementation within the district clerk''s office jurisdiction.
Deputy Clerk of the Court, Magistrate Court
Power County
04.2001 - 01.2006
- Process all incoming/outgoing mail and court documents (Civil, Criminal and Juvenile).
- Courtroom Assistance; operating an electronic sound recording system, assisting Judge, jury duties, swearing in, taking court notes and preparing orders.
- Proficient with the State ISTARS computer system.
- Power County DUI/Drug Court Clerk – Compile information, prepare reports and maintain individual case plans.
- Managed court records and documentation for accuracy and compliance with legal protocols.
- Coordinated scheduling of court calender and hearings, optimizing resource allocation and time management.
- Assisted in maintaining case files, ensuring timely updates and retrieval of information.
- Communicated effectively with various parties including attorneys, law enforcement officers, witnesses, and jurors to ensure smooth court operations.
- Supported judges with case management, organizing schedules and maintaining updated calendars for hearings, trials, and conferences.
- Collaborated with legal professionals to support case preparation and facilitate communication between parties.
- Delivered exceptional customer service to the public by addressing inquiries about court procedures, providing status updates on cases, and assisting with form completion as necessary.
- Maintained organization within the courtroom by managing exhibits, monitoring proceedings, and enforcing courtroom rules.
- Contributed to a productive work environment through effective teamwork and collaboration amongst colleagues from different departments.
- Demonstrated flexibility in adapting to changing priorities and effectively managing multiple tasks simultaneously while maintaining attention to detail and accuracy.
- Supported efficient courtroom proceedings through timely preparation of trial materials, including evidence binders, witness lists, and exhibit logs.
- Upheld high standards of professionalism within the courtroom setting by demonstrating excellent interpersonal skills when interacting with individuals from diverse backgrounds.
- Safeguarded confidential information by adhering to strict data privacy guidelines when handling sensitive documents or discussing ongoing cases.
- Facilitated timely resolution of cases by promptly preparing orders for judicial review and signature.
- Processed payments for fines and fees, maintained accurate drawers, issued receipts, and updated account balances.
- Answered telephone calls, took messages and transferred calls to appropriate colleagues.
- Maintained court dockets and updated disposition of cases after court hearings and trials.
- Assisted court in scheduling hearings, meetings and other events to support seamless operations.
- Responded to in-person and telephone requests for information from general public, attorneys and other involved parties.
- Provided assistance to attorneys and court personnel in courtroom.
- Reviewed court documents to process subpoenas, motions and pleadings.
- Drafted professional court correspondence to facilitate legal proceedings.
- Prepared court orders and judgments for signature.
- Coordinated courtroom proceedings and enforced adherence to proper procedures.
- Prepared court documents for filing in alignment with established protocols to support compliance.
- Responded to requests for information from public, other municipalities or state and federal legislative offices.
- Performed routine data entry or document management.
- Actively participated in continuing education programs to stay current with evolving laws and judicial precedents.
- Collaborated with court staff, attorneys, and other stakeholders to improve overall court operations.
Operations Assistant
Idaho Agriculture Credit Association
04.1996 - 04.2001
- Ensure all operations are in compliance with Farm Credit internal control policies and procedures.
- Result: Achieved significant improvement in audits, which report few exceptions.
- Perform accurate and efficient bookkeeping function relative to client credit files, including balancing of receipts and disbursements, loans, computer entry and banking activities.
- Create and maintain credit files for individual loans, ensuring proper sequencing of activities, recording of securities, completion of payment arrangements, etc.
- Streamlined administrative processes to enhance efficiency in daily operations.
- Managed documentation and filing systems to support operational effectiveness.
- Solved problems timely and effectively, ensuring customer satisfaction.
- Managed day-to-day department operations with effective workflow coordination.
- Supported daily operations by organizing office spaces for maximum functionality and ease of use.
- Contributed to development of operational procedures to improve efficiency and accuracy.
- Performed wide-ranging administrative, financial and service-related functions.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Opened and properly distributed incoming mail to promote quicker responses.
Education
No Degree - Dental Hygiene
1989-1990
No Degree - Dental Hygiene/Education
1990-1994
Skills
- Organized, efficient, independent, detail-oriented individual
- Ability to communicate on behalf of others positively and effectively; strong oral and written communication skills
- 5 Years’ experience with civil, criminal and juvenile law and court procedures; support in all areas of the court including assisting with jury duties and court clerk
- Possess strong telephone and people skills; the ability to interact positively with co-workers and the public
- Extensive skills in the accountability for workplace regulations, policies and procedures by supervising, managing all communications
- Proficient in Word, Excel and Windows-based computer applications
Timeline
Homemaker/Stay at Home Mom - Unemployed
10.2019 - Current
District Clerk - Power County Highway District
01.2006 - 10.2019
Deputy Clerk of the Court, Magistrate Court - Power County
04.2001 - 01.2006
Operations Assistant - Idaho Agriculture Credit Association
04.1996 - 04.2001
Boise State University - No Degree, Dental Hygiene
Idaho State University - No Degree, Dental Hygiene/Education
ICRMP Risk Management Training/Certificates
Completed ICRMP Risk Management Program