Gina Ybarra
Shenandoah
Summary
Import Documentation Clerk with expertise in freight reconciliation and customs compliance at Cosco Shipping Lines. Skilled in enhancing data accuracy and streamlining invoice processes, driving operational efficiency. Strong analytical and communication skills utilized to resolve discrepancies effectively. Committed to delivering exceptional customer service in fast-paced environments.
Overview
19
19
years of professional experience
Work History
Import Documentation Clerk
Cosco Shipping Lines (North America) Inc.
Houston
10.2021 - Current
- Monitor and reconcile freight payment and terminal invoice discrepancies, ensuring timely resolution of accrual exceptions.
- Manage and audit 3PI invoice processes; confirm vendor payments prior to cargo release.
- Process and track B/L corrections, route amendments, and customs clearance using IRIS /SAP systems.
- Utilize terminal systems and shared portals to maintain data accuracy for billing and freight status.
- Generate and review demurrage invoices; respond to HQ audit reports and disputes.
- Coordinate off-dock and on-dock cargo exams, ensuring accurate release tracking and compliance.
- Provide reporting and data accuracy for container tracking, vessel arrivals, and terminal releases.
Import Documentation Clerk (Contract)
Staff Solve Personnel (Cosco Shipping NA)
Houston
05.2021 - 10.2021
- Managed import documentation exceptions and reconciled inbound container freight invoices.
- Communicated with vendors and customers to verify documents, payments, and customs compliance.
- Monitored AMS/ACE system for U.S. Customs entries and messages; facilitated accurate cargo releases.
Import Coordinator
Consolidated Steamship Agency
Houston
08.2006 - 09.2019
- Managed U.S. inbound cargo documentation from international ports, including invoice generation and customer billing.
- Coordinated with customs agents, reconciled freight discrepancies, and implemented new AMS/ACE systems.
- Reviewed and approved vendor invoices; identified and resolved billing discrepancies to streamline freight processing.
- Created procedural improvements to reduce invoicing errors and enhance operational efficiency.
Education
Computer Software Certification -
Occupational Training School
San Diego, CAHigh School Diploma -
Sam Houston High School
Houston, TXSkills
- Freight accrual management
- Import documentation oversight
- Invoice processing and reconciliation
- Vendor relations
- Customs compliance expertise
- Data accuracy assurance
- Customer service excellence
- Effective communication skills
- Report generation and analysis
- Microsoft Office proficiency
- Analytical thinking capabilities
- SAP system knowledge
- Problem-solving strategies
- Attention to detail
Summary of Qualifications
- 15+ years in import logistics, freight reconciliation, and invoice processing
- General understanding of accounting and freight tariff application
- ERP and EDI experience in logistics (IRIS, BPMP, 3PI, AMS/ACE)
- Proficient in MS Excel for data tracking, reports, and invoice audits
- Detail-oriented with excellent organizational and communication skills
Timeline
Import Documentation Clerk
Cosco Shipping Lines (North America) Inc.
10.2021 - Current
Import Documentation Clerk (Contract)
Staff Solve Personnel (Cosco Shipping NA)
05.2021 - 10.2021
Import Coordinator
Consolidated Steamship Agency
08.2006 - 09.2019
Computer Software Certification -
Occupational Training School
High School Diploma -
Sam Houston High School