Summary
Overview
Work History
Education
Skills
Timeline
Generic

Gina Z. Richardson

St. Augustine

Summary

Highly organized, meticulous executive assistant with proven success working in on-site, remote, and hybrid work environments. Results driven professional who responds effectively to changing workloads and priorities with the utmost discretion and confidentiality. Demonstrated ability to multitask and problem solve issues while managing competing priorities and commitments to deadlines. Communicates expectations appropriately with executive team leaders, team members and internal/external stakeholders.

Overview

9
9
years of professional experience

Work History

Administrative Assistant

St. Johns County Board of County Commissioners
10.2023 - Current
  • Implement strategic initiatives to improve operational efficiency.
  • Coordinate complex schedules, ensuring seamless calendar management for executive staff.
  • Organized corporate events and meetings, contributing to enhanced employee engagement initiatives.
  • Oversaw travel arrangements, optimizing logistics for cost-effective solutions.
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Organized and updated schedules for executives.
  • Used software to coordinate meetings, appointments, and tasks senior executives.
  • Handled confidential and sensitive information with discretion and tact.
  • Answered high volume of phone calls and email inquiries.
  • Manage communication across departments, enhancing information flow and collaboration.
  • Screen calls and emails and responded accordingly to support executive correspondence.
  • Greet arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Manage mail and both incoming and outgoing correspondence, mail, and email.
  • Handle logistics, catering, and travel arrangements for BCC lunch events for board of commissioners, county and deputy county administrators, directors and staff.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Volunteered to help with special projects of varying degrees of complexity.

Executive Assistant to Chief Innovation Officer and Chief Operating Officer

Mortgage Coach/Sales Boomerang
05.2022 - 10.2022
  • Prioritize and manage all aspects of daily calendars and schedules with internal and external stakeholders
  • Coordinate with all necessary parties to establish schedules during customer events
  • Manage business travel reservations, accommodations and itineraries
  • Plan and coordinate events and offsite meetings, including preparation of meeting materials, hotel accommodations and dining reservations
  • Manage information and generate ad-hoc reports
  • Assist with management of department budgets to stay in line with company budgetary guidelines
  • Track purchases, monitor expenses and compose and submit monthly expense reports
  • Attend various interdepartmental meetings and record notes and action items as needed

Executive Assistant to the Chief Business Officer, Chief Product Officer, VP & General Manager, Technology & Business Development & Sr. Director, FP&A

Sinclair Broadcast Group
01.2018 - 05.2022
  • Proactively manage and prioritize complex calendars, including proactive planning of organizational and key stakeholder meetings to drive schedule efficiencies
  • Anticipate needs: make administrative decisions and requests for information on behalf of the leader based on understanding of business group priorities
  • Organize, prioritize, and appropriately manage time-sensitive, confidential information and ensure the action required is addressed in a timely manner
  • Knowledgeable of policies and procedures: purchasing, domestic travel management, trip preparation, and expense report submission
  • Daily team support including new hire set-up, ordering equipment and office supplies, process invoices, manage space requests and office moves
  • Process and follow-up on virtual requests
  • Provide coverage for the Executive Assistant to the CEO and COO as needed

Owner/ Personal Assistant

Well-Organized Home
01.2017 - 12.2017
  • Provide home organization and personal/executive assistant services to individuals, families, and businesses to alleviate day-to-day pressures of cumbersome schedules
  • Create daily calendars and maintain and manage daily schedules
  • Conduct research and needs assessment to formulate work plan for client benefit
  • Maintain open line of communication with client and vendors, promoting positive working relationships
  • Provide clients with exceptional experience, ensuring client expectations are met on time and within budget

Education

Bachelor of Science - Corporate Communication

University of Baltimore
Baltimore, MD
05-1992

Skills

  • Microsoft Word
  • Microsoft Excel
  • Microsoft Teams
  • Office administration
  • Administrative support
  • Time management
  • Customer service

Timeline

Administrative Assistant

St. Johns County Board of County Commissioners
10.2023 - Current

Executive Assistant to Chief Innovation Officer and Chief Operating Officer

Mortgage Coach/Sales Boomerang
05.2022 - 10.2022

Executive Assistant to the Chief Business Officer, Chief Product Officer, VP & General Manager, Technology & Business Development & Sr. Director, FP&A

Sinclair Broadcast Group
01.2018 - 05.2022

Owner/ Personal Assistant

Well-Organized Home
01.2017 - 12.2017

Bachelor of Science - Corporate Communication

University of Baltimore

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