Summary
Overview
Work History
Skills
Timeline
Generic

GINGER KITZMAN

Houston,TX

Summary

Experienced Executive Assistant with a proven track record of providing comprehensive administrative support to all levels of leadership. Demonstrates confidentiality, effective communication, and fosters an inclusive work environment. Dedicated team player with a positive attitude towards achieving organizational goals.

Overview

23
23
years of professional experience

Work History

Executive Assistant

Chevron Corp
01.2022 - Current
  • Manage complex, ever-changing calendars, prioritizing critical engagements and working collaboratively with EA's to align challenging executive schedules.
  • Coordinate airfare, hotel and ground transportation and prepare detailed itinerary to facilitate successful trips.
  • Organize material, agendas, and pre-reads to prepare leader for GLF, OPG, CTC LT, CTC XLT, and other meetings.
  • Incorporating A.I. into daily tasks and continue training.
  • Maintain distribution lists, Teams channel, SharePoint site and LT conference room.
  • Plan and execute events, including LT Off site, year-end holiday party and team socials to promote morale and cohesion.
  • Reconcile and submit expense reports.

Executive Assistant

Anadarko Petroleum Corporation
01.2016 - 12.2019
    • Managed professional and personal calendars, scheduled meetings and appointments and coordinated domestic and international travel.
    • Attended meetings with VP to record action items and plan forward.
    • Acted as gatekeeper between executive and internal/external stakeholders by screening calls and emails to prioritize requests.
    • Supported business needs of VP and staff during meetings and events by handling logistics, catering, agendas and communication.
    • Process expense reports and reimbursements for executive team.

Senior Administrative Assistant

Anadarko Petroleum Corporation
01.2014 - 01.2016
    • Supported GM with prioritizing day-to-day schedule, upholding strict timetables, by maintaining accurate, balanced calendars and commitments.
    • Scheduled meetings and trainings by locating conference rooms, testing IT equipment, ordering catering and anticipating necessary supplies.
    • Secured travel arrangements and detailed itinerary for leadership.
    • Planned and executed details for town hall meetings, team building, volunteer, and holiday events.
    • Generated reports, presentations and miscellaneous correspondence as requested.
    • Processed expenses and reimbursements for management team.
    • Maintained files and records in content management systems such as MS SharePoint, EXCEL and others.
    • Coordinated internal office moves and update floor plans.

District Administrator

Integrated Production Services, A Superior Energy Services Co.
01.2011 - 01.2014
    • Assistant to General Manager and 3 Area Managers
    • Supervised office personnel consisting of accounting and receptionist.
    • Oversee month end closing deadlines, revenue projections, and sales force monthly bonus payouts.
    • Regional HR support to include: schedule and participate in interviews, perform background checks, benefit enrollment, document personnel actions and terminations.
    • Audit and submit monthly expense reports for GM and outside sales team.
    • Liaison between corporate leadership, regional managers, and 80+ field employees.
    • Coordinate with corporate HSE and medical clinics to secure workers comp appointments and compliance paperwork, along with pre-employment and random drug screens.
    • Arrange travel itineraries and employee events.

Administrative Assistant

Collier Equine Vet Service
01.2009 - 01.2011
    • Invoicing
    • Assist owner with administrative needs
    • A/R
    • Credit card reconciliations
    • Ordered/Maintained drugs, hospital and office supplies
    • Monthly statements

Accounts Receivable Specialist

Sim-Tex, L.P.
01.2006 - 01.2009
    • Invoicing, monthly average of $30 million
    • Applied lockbox payments daily
    • Bank account reconciliations-average statement balance = $60 million
    • Supplied president with daily sales report and gross profit analysis
    • Performed credit checks on new customers via DNB
    • Closely managed aging to ensure nothing went over 40 days

Office Manager

Houston Oaks Golf Club
01.2005 - 01.2006
    • Executive Assistant to Director of Operations/Golf Pro
    • Perform banking, business administration and financial tasks to smooth day-to-day operations.
    • Resolve financial discrepancies and member billing issues with timely attention.
    • Disperse and reconcile bank draws for ongoing construction projects, maintaining budget alignment.
    • Plan and facilitate special events.

Financial Administrator

MonierLifetile, LLC
01.2002 - 01.2004
    • Financial administrator for the Texas & Colorado plants
    • Accounts payable
    • Goods receipts
    • Compiled budget information, cost analysis and accruals in a daily report to present to the plant manager and 2 regional controllers
    • HR
    • Payroll
    • Internal auditor
    • Event planning
    • Ordering office supplies
    • Petty cash
    • Reconciled expense reports

Skills

  • Calendar management
  • Travel planning
  • Confidentiality, loyalty & integrity
  • Effective communication
  • Responsive to shifting priorities
  • Strategic task prioritization
  • Event coordination
  • Cross-functional partnership

Timeline

Executive Assistant

Chevron Corp
01.2022 - Current

Executive Assistant

Anadarko Petroleum Corporation
01.2016 - 12.2019

Senior Administrative Assistant

Anadarko Petroleum Corporation
01.2014 - 01.2016

District Administrator

Integrated Production Services, A Superior Energy Services Co.
01.2011 - 01.2014

Administrative Assistant

Collier Equine Vet Service
01.2009 - 01.2011

Accounts Receivable Specialist

Sim-Tex, L.P.
01.2006 - 01.2009

Office Manager

Houston Oaks Golf Club
01.2005 - 01.2006

Financial Administrator

MonierLifetile, LLC
01.2002 - 01.2004

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