Summary
Overview
Work History
Skills
Timeline
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Giovanni Ramirez

Upland,CA

Summary

Detail-oriented Accounts Payable Specialist with 15+ years of hands-on experience in account reconciliation, accounting, inventory and accounts payable. Well-versed in modern data recording procedures, records management, and data sorting techniques. A hardworking, professional, and outgoing individual with excellent customer service, problem solving, and the ability to prioritize work, multitask, and manage time efficiently.

Overview

25
25
years of professional experience

Work History

Accounts Payable/Billing Clerk

Callahan & Blaine PC
07.2024 - Current
  • Verified accuracy of billing data and corrected discrepancies.
  • Improved billing accuracy by diligently reviewing invoices and reconciling discrepancies.
  • Managed invoices while maintaining attention to detail, resulting in improved financial accuracy.
  • Handled account payments and provided information regarding outstanding balances.
  • Processed employee expense reports.
  • Maintained our daily positive pay.
  • Assisted with month-end closing procedures, contributing to an organized and punctual financial reporting process.
  • Interacted with customers to resolve billing disputes and respond to inquiries.
  • Developed strong relationships with clients by providing exceptional customer service during phone calls or email communications regarding billing matters.
  • Maintained detailed records of customer payments and billing adjustments.
  • Generated daily, weekly and monthly reports for billing department.
  • Entered and maintained billing information in company internal databases for accessibility.
  • Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
  • Prepared vendor invoices and processed incoming payments.
  • Maintained good working relationships with vendors and resolved disputes.
  • Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
  • Worked with the Juris/Juris Suite and Trial Works system



Accounts Payable Specialist

Gates, Gonter, Guy, Proudfoot Muench Law Firm
11.2018 - Current
  • Assessed data and information to verify entry, calculation and billing code accuracy.
  • Maintained accuracy while processing $600,000 worth of monthly payments.
  • Applied proper codes to invoices and files to keep records organized and easily searchable.
  • Processed invoices efficiency and accurately.
  • Entered figures using 10-key calculator to compute data quickly.
  • Maintained payable shared email inbox and digitized invoices for processing.
  • Maintained good working relationships with vendors and resolved disputes.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Responsible for the company's bank Positive Pay on a daily basis.
  • Set up ACH/Electronic payments.
  • Reconciliation of company credit cards.
  • Processed yearly 1099's and e-filed them by the IRS deadline.
  • Worked with the Coyote Analytics system

Accounts Payable Clerk

Nuvasive Specialized Orthopedics
11.2016 - 11.2018
  • Managed weekly check runs.
  • Invoice batching, journal entries and expense coding.
  • Completing and submitting yearly 1099's to IRS.
  • Reconciliation of receiving entries, and purchase order invoices.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Maintained good working relationships with vendors and resolved disputes.
  • Worked with the Dynamics system.

Account/Purchasing Coordinator

Lumina Media LLC
01.2008 - 11.2016
  • Coding and entering invoices.
  • Weekly check runs.
  • Maintaining accounts payable records such as updating vendor base.
  • Auditing employee expense reports.
  • Reconciliation of company credit cards.
  • Competitive bidding/purchasing procedures were implemented on quarterly basis.
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Created purchase orders and had each signed by production managers.
  • Monitored all purchase requisitions and handled adjustments with vendors.

Reservation Manager

Holiday Inn
12.2000 - 01.2007
  • Supervising and training front desk staff.
  • Increasing ADR (Average Daily Rate) by 45%.
  • Held Customer Service training class to all employees in both English and Spanish.
  • Audit contract pricing for each corporation and social group.
  • Performed evaluations for staff.
  • Account financial manage corporate/social contracts.
  • Arranged for group hotel bookings in collaboration with sales department for weddings and special events.
  • Prepared customer invoices, accepted payments and processed refund and cancellation requests.
  • Provided high level of customer service to each person by engaging customer and using active listening and effective interpersonal skills.
  • Used internal software to process reservations, check-ins and check-outs.
  • Took reservations over phone, in person and via computer for guests and provided confirmation information.
  • Issued room keys to guests upon check-in and answered questions regarding proper use.

Skills

  • Account Reconciliation
  • Accounting
  • Accounts Payable
  • Administrative Support
  • Bilingual
  • Billing
  • Budgeting
  • Customer Service
  • Data entry
  • Invoice processing
  • Data inputting
  • Payment transactions
  • Purchasing
  • Professionalism and ethics
  • Payment processing
  • Billing and invoicing
  • Administrative support
  • Documentation
  • Email
  • Inventory
  • Inventory Control
  • Journal Entries
  • Process Invoices
  • Support
  • Payment collection
  • 10-key data entry

Timeline

Accounts Payable/Billing Clerk

Callahan & Blaine PC
07.2024 - Current

Accounts Payable Specialist

Gates, Gonter, Guy, Proudfoot Muench Law Firm
11.2018 - Current

Accounts Payable Clerk

Nuvasive Specialized Orthopedics
11.2016 - 11.2018

Account/Purchasing Coordinator

Lumina Media LLC
01.2008 - 11.2016

Reservation Manager

Holiday Inn
12.2000 - 01.2007

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Giovanni Ramirez