MELISSA WAGNER

• Self-motivated, with strong sense of personal responsibility.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements for both Domestic and International to optimize time.
• Upheld strict timetables by maintaining accurate, balanced calendars.
• Enhanced executive productivity by managing schedules, organizing travel arrangements, and coordinating events.
• Organize and submit expenses for VPs
• Order, pick up, and setup lunches for meetings and events
• Assist in covering reception area and support with various miscellaneous tasks.
• Handled confidential and sensitive information with discretion and tact.
• Facilitated training and onboarding for incoming office staff.
• Promoted team productivity by keeping supplies organized and well-stocked.
• Demonstrated respect, friendliness and willingness to help wherever needed.

• Supervised front office employees, assign tasks, verify execution, distribute payroll
• Directed contractors, catering services and vendors to ensure efficient operations
• Coordinated corporate events, including multi-location parties and activities
• Managed office premises, furniture, equipment, all incoming/outgoing shipments.

• Reported directly to co-founders, managing personal and professional calendars
• Handled company banking, property/corporate taxes, financial reports, business transactions
• Managed all aspects of corporate office including equipment, personnel/IT requirements.

• Hostesses for clients attending legal appointments
• Processed legal documents and manage distribution of court transcripts
• Communicated with clients regarding schedules, legal meetings, court appointments
• Managed office premises, furniture, and equipment.

• Executive and Group Administrative Assistant for Director and 40 professionals
• Arranged international and domestic travel for management and individual contributors
• Created of invoices, ordering of hardware/software and approval of personnel time through
• Fulfilled and tracking of sample product for external partner companies
• Conducted and document executive meetings with attendees, a/v equipment and catering.

Carrington College - San Jose, CA / 06. 2010

Graphic Design Certificate