GIRLIE E. GATCHALIAN
Hayward
Summary
Versatile, high-energy Accounting professional with 20 years of experience helping corporations through financial change and challenges. Proven self-starter with demonstrated skills in accurate preparation, analysis, and reporting of financial performance. Strategic problem-solver who effectively analyzes situations and provides innovative solutions. Hands-on leader with established abilities in internal control policies formulation, managerial accounting, financial reporting, and payroll to companies in industries like service, retail , construction, and manufacturing and distribution. Strong team-working and multi-tasking skills, successfully completes projects within time and budget constraints. Exhibits exceptional leadership identifying and synthesizing information to provide value added analysis to senior leadership.
Strategic professional in financial management, known for high productivity and efficient task completion. Skilled in budgeting, cash flow management, and financial reporting, ensuring accuracy and compliance. Strong in communication, problem-solving, and leadership, excelling in collaborative environments to achieve organizational goals.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Controller
Marina Mechanical Services
01.2024 - Current
- Create, maintain, and enforce a documented system of accounting policies and procedures
- Manage cash and cash requirements
- Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives
- Oversee Risk Management such as insurance, bonding etc.
- Develop accounting team through coaching, training, and keep team up on compliance topics
- Ensure that accounts payable are paid in a timely manner
- Ensure that accounts receivable are collected promptly
- Ensure that payroll is processed and filed in a timely manner, meeting all required filing and posting deadlines with accuracy (410k, CPR, Union reports etc.)
- Ensure that periodic bank reconciliations are completed
- Ensure that required debt payments are made on a timely basis
- Maintain the chart of accounts
- Maintain an orderly accounting filing system
- Maintain a system of controls over accounting transactions
- Issue timely and complete financial statements
- Coordinate the preparation of the corporate annual report
- Recommend benchmarks against which to measure the performance of company operations
- Calculate and issue financial and operating metrics
- Manage the production of the annual budget and forecasts
- Calculate variances from the budget and report significant issues to management
- Provide for a system of management cost reports
- Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations
- Coordinate the provision of information to external auditors for the annual audit
- Monitor debt levels and compliance with debt covenants
- Comply with local, state, and federal government reporting requirements and tax filings
- Financial Reporting by 15th of the following month
- Bonding
- Computer Maintenance - SamPro
- Insurance Renewals
- On-time Line of Credit and covenant reporting to bank
- Manage all audits (governmental, bank, union, insurance, etc.)
- Maintain Sales Tax rates within SAMPro (ERP)
- Sales Tax Reporting
- Inventory maintenance and reconciliation
- Legal action for collections related to liens
- Deposits
- Maintain Cash Report
- Business and other licensing requirement
- Construction
Accounting Supervisor and ERP Conversion Lead
United Mechanical, Inc.
11.2021 - 01.2024
- Lead Acumatica implementation to replace Sage 300 CRE
- Coordinate meetings with consultants
- Create and monitor internal project timelines and milestones
- Communicate concerns and requests between internal implementation team and consultants
- Lead weekly meetings
- Track and submit deliverables
- Provide input to Acumatica module configurations
- Primarily responsible for Payroll and Timekeeping implementation
- Provide configuration requirements
- Primarily responsible for Fixed Assets configuration
- Provide configuration requirements
- Primarily responsible for Sales Tax configuration
- Provide configuration requirements
- Prepare monthly and weekly Key Performance Indicator reports (KPI) of Service operation and provide analysis
- Establish processes to improve Accounting controls and reporting
- Reconcile all payroll related GL accounts
- Prepare and reconcile year-end payroll tax returns W2, W3, & Form 940
- Reconcile Miscellaneous A/R GL account
- Reconcile Fixed assets, Depreciation, Accumulated Depreciation, Gain or Loss on Sale of Fixed Assets
- Work with the Santa Clara County auditor for business property audit
- Reconcile long-term Notes Payable for company vehicles
- Reconcile quarterly Federal and State Tax returns
- Prepare and submit Business Property Statement form 571-L
- Prepare and submit 401k Census used by Plan Administrator to file Annual Form 5500
- Serve as backup to Payroll team
- Construction
Payroll Lead
United Mechanical, Inc.
01.2018 - 10.2021
- Weekly Union and Office Payroll Processing for 400 Employees:
- Review accuracy of payroll calculations
- Submit direct deposits to the bank
- Back-up to process payroll
- Process weekly expenses through Concur
- Process guaranteed bonus, commissions and sales incentives
- Process executives’ bonus
- Process annual bonus
- Respond to employees’ questions regarding payroll
- Review new hire and rehire employees’ set-up
- Payroll and Time & Attendance Systems:
- Troubleshoot any system errors
- Act as system administrator for Sage Insperity (time and attendance)
- Active role in the integration of Sage Payroll module to Criterion (new HCM and Payroll)
- Formulate and implement new internal control and procedures
- Benefits Administration:
- Remit 401(k), ROTH, FSA and HSA contributions and company match
- Reconcile to general ledgers
- Respond to employees’ questions regarding benefit deductions and remittances
- Assist the Finance Director with audit requests
- Government Reporting and Tax Filings
- Prepared PPP (Paycheck Protection Program) loan forgiveness documentations and spreadsheets
- EEOC Component 2 reporting
- CA SB 973 reporting
- Prepare and file W-2 and W-3
- Prepare and file form 941 and 940
- Prepare and file DE 9
- Prepare 401(k) census for form 5500 filing
- Prepare file 571-L for business properties
- General Ledger Reconciliations:
- Reconcile all payroll related GL accounts
- Reconcile Miscellaneous A/R GL account
- Fixed assets depreciation
- Reconcile long-term Notes Payable for company vehicles
- Union Reporting and Audits:
- Prepare and remit monthly union contributions
- Prepare and submit required documentations for audits
- Construction
Accounting Supervisor
Accurate Firestop, Inc.
03.2017 - 10.2017
- Ensure accuracy and timeliness of:
- Contracts reviews and approvals, data entry and submission of liens
- Budgets and obtaining Job Insurance
- Customer billing, credits waivers, and job close outs
- Paying vendors and reoccurring bills
- Payroll and paid time off
- Certified Payroll and OCIP reporting
- Workers Compensation and Liability Insurance Calculations
- Insurance Coverage on Job Sites
- Job Close Outs
- Utilization of Foundation
- Cash Collection
- Employee company 401K contributions are made to Institution
- Maintain systems and procedures that control
- Accuracy of data entry and integrity of data to Foundation accounting system
- Credits, Collections and Cash Out
- Purchasing and Inventory
- Prepare reporting on:
- Leading Indicator
- Bank reports
- Customer credit risk analysis and reporting
- Budget -variance reporting
- Division profit reports
- Sales Analysis
- Closed job analysis
- Tasks
- Credit checks on new customers
- Collection analysis and collection calls on progress and retainage billing
- Responding to customer prequalification requests
- Forecast Cash and present weekly cash report
- Posting Receivables and making deposits in Foundation
- Making journal entries for payroll
- Preparing and making Journal Entries for all accruals and cost adjustments to jobs (liability insurance)
- Additional Projects and analysis as requested by Manager
- Renewing Business Licenses and Certifications and responding to audit requests
- Evaluating, developing and training on SOP’s
- Submit requirements for Union audits, Insurance audits, and external CPA year-end tax compilation
- Staff back-up for Payroll, AP, AR, Contract admin, and Billing
- Communicate to management any customer and vendor issues regarding contracts, billings and payments
- Pro-active in resolving involving customers, vendors, and employees
- Specialty subcontractor
Staff Accountant
Marquez Brothers International, Inc.
05.2016 - 03.2017
- Financial Statements (using Microsoft Dynamics AX 2012 and MAS 200)
- Prepare and post monthly journal entries for cash control journal entries, prepaid expenses amortizations, Accounts Receivable/Accounts Payable aging reports and General Ledger reconciliations, depreciations, semi-monthly payroll, inventory physical count variance and provision for estimated federal and state taxes.
- Post monthly inventory physical counts.
- Monthly closing of MAS 200 modules.
- Analyze financial statements, reporting abnormal increase decrease of Income Statement accounts.
- Prepare and submit internal management reports.
- Prepare and submit account schedules required by external auditors.
- Fixed Assets
- Maintain and update company-wide Basset edepreciation database.
- Reconcile fixed assets and accumulated depreciation schedules with GL balances.
- Prepare and submit fixed assets carry-forward and fixed assets by state to external auditors.
- Improved fixed assets control and recording.
- Taxes, Permits and Workers’ Compensation
- File quarterly sales and use tax returns.
- File and track business property taxes of all affiliates in different counties.
- Prepare and comply business property tax requirements.
- Prepare and comply sales tax audit requirements.
- Track permit renewals of all affiliates.
- Submit requirements of insurance broker to renew workers’ compensation policy.
- Submit wage statement for workers’ compensation claims.
- Insurance renewal
- Prepare and submit requirements of insurance broker to renew insurance policies of all affiliates.
- Track payments of insurance premium payments.
- Payroll
- Reconcile ADP payroll reports with General Ledger balances.
- Bank Reconciliation
- Prepare and submit monthly bank reconciliation.
- Accounts Receivable
- Oversee accounts receivable team composing of AR clerks posting cash payment applications and invoicing.
- Establish new controls and procedures for team efficiency.
- Accounts Payable
- Review weekly vendor checks of all affiliates.
- Establish new controls and procedures.
- Intercompany Reconciliation
- Reconcile intercompany balances quarterly.
- Other ad-hoc projects assigned by CFO
- Manufacturing and warehouse distribution of Hispanic Foods
Staff Accountant
B&C Transit, inc.
Oakland
09.2013 - 05.2016
- Perform roles in the Accounting and Finance group to set-up internal control procedures, new accounting processes and routine accounting task
- Financial Reporting, Analysis and Reconciliations (using Quickbooks)
- Accounts Payable/Employee Expenses
- In-charge of all accounts payable functions such as recording vendor invoices and purchase orders, subcontractors’ pay applications, do weekly check-runs, attend to vendor follow-up’s and other concerns, and reconciling balances.
- Review and process employees’ expense reimbursements through BigTime software.
- Pay and track health savings accounts per employee through UMB.
- Account Reconciliation
- Record credit card transactions to QuickBooks and do monthly reconciliation of all credit card ledger balances vs credit card bank statements.
- Do monthly bank reconciliation.
- Do intercompany monthly reconciliation.
- Fixed Assets/Prepaid Insurance
- Record monthly fixed assets depreciation and amortization of prepayments.
- Sales and Use Tax and Other Taxes
- Prepare and remit quarterly sales tax return and use tax monthly prepayments.
- Prepare supporting schedules and documents for sales tax audit by CA Board of Equalization auditor.
- Track and pay real property taxes and business licenses.
- Project/Contract Administration
- Prepare and submit lien waivers per monthly progress billings.
- Prepare and submit final lien waivers for closed jobs.
- Files preliminary lien notices.
- Obtain signatures for change orders and transmit signed original to prime or job owner.
- File fully executed change orders in job folders.
- Reconcile all subcontractors’ ledger balances vs subcontractors’ progress pay applications.
- Coordinate with the CFO, project managers, prime and subcontractors, and suppliers to settle issues on lien releases.
- LCP compliance for particulars projects.
- Payroll and HR
- Process semi-weekly payroll.
- Process payroll taxes deposits to CA EDD and IRS.
- Prepare and submit DE9/9c and form 941 quarterly returns to CA EDD and IRS.
- Do HR related tasks like hiring and enrolling employees to company benefits.
- A leading transit construction and engineering firm.
Senior Accountant
puregold, inc.
Philippines
01.2003 - 01.2007
- Consistently provided financial information and incentives while acquiring new accounts and issuing financial analysis and reporting.
- Possessed excellent leadership qualities and an ability to manage multiple financial responsibilities on a daily basis.
- Prepared and filed monthly and quarterly Income Tax Returns, Withholding Taxes, and Value Added Taxes, as well as detailed journal entries and evaluated and distributed financial statements while assisting in annual company audits.
- Operates a chain of Supermarkets that sells retail and wholesale of various goods.
Financial Analyst
WALTERMART, INC.
Philippines
01.1998 - 01.2003
- Aggressively developed new and effective techniques for financial planning designed to catapult productive business.
- Utilized spreadsheets and statistical software in order to analyze facts of reports.
- Analyzed company’s financial status to compare with others in the industry, suggesting recommendations to ensure continual growth.
- Key contributor in the preparation of revenue forecasts and expense budget of each business unit.
- Prepared variance analysis of Balance Sheet and Income Statement, actual versus budget.
- Provided useful and significant financial analysis such as productivity analysis, Store-Sale activities, profitability analysis, receivable collection cycle, inventory turnover, and capital expenditure analysis in an effort to supply senior management and owners with information and knowledge used to make important company decisions.
- Received special citation from Owner/President based on Outstanding Performance regarding financial analysis.
- Generated timely and reliable monthly financial statements and maintained organized and updated financial books supported by account analysis and reconciliations.
- Prepared necessary GL, adjusting entries following account analysis and reconciliations, including bank reconciliations.
- Reviewed and amended A/P and A/R journal entries, verifying complete and authentic supporting documentation.
- Collaborated with external auditors on year-end closing of books, preparing highly reliable supporting account schedules.
- Groceries, Markets and Convenience Stores, supermarkets, superstores, sari-sari store, mom and pop store, wet markets.
Education
Masters of Science - Accountancy
University of Phoenix
International Accounting Standards (IAS) and International Financial Reporting Standards (IFRS)
Manila, PhilippinesBachelor of Science - Accountancy
Polytechnic University of the Philippines
Skills
- SamPro
- Sage CRE 300
- Sage Insperity
- Quickbooks Premier
- MAS 200
- Great Plains Dynamics
- Foundation Software
- Concur
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Advance Report Writing
- Microsoft Query Tool
Certification
- Certified Public Accountant, Philippines, 1999
- Completed series of seminars on new International Accounting Standards (IAS) and International Financial Reporting Standards (IFRS), Manila, Philippines, 2005
Timeline
Controller
Marina Mechanical Services
01.2024 - Current
Accounting Supervisor and ERP Conversion Lead
United Mechanical, Inc.
11.2021 - 01.2024
Payroll Lead
United Mechanical, Inc.
01.2018 - 10.2021
Accounting Supervisor
Accurate Firestop, Inc.
03.2017 - 10.2017
Staff Accountant
Marquez Brothers International, Inc.
05.2016 - 03.2017
Staff Accountant
B&C Transit, inc.
09.2013 - 05.2016
Senior Accountant
puregold, inc.
01.2003 - 01.2007
Financial Analyst
WALTERMART, INC.
01.1998 - 01.2003
Masters of Science - Accountancy
University of Phoenix
International Accounting Standards (IAS) and International Financial Reporting Standards (IFRS)
Bachelor of Science - Accountancy
Polytechnic University of the Philippines