Hi, I’m
GISELLE SMITH
Vallejo,CA
Overview
32
years of professional experience
Work History
Aspire Public Schools
SR. GRANT ACCOUNTANT
01.2019 - 01.2024
Job overview
- Trained staff and on grant compliance and allowable use of funds and served as Lead contact person for all federal, state, local and private grants
- Provide Grant Management for all federal, state, local and private philanthropist grants
- Reconcile expenses against general ledgers and provide quarterly expenditure reporting to grant agencies, being sure that only allowable expenses are allocated to their respective grants
- Budget development, forecast and projections and reviewed general ledgers to identify any discrepancies to ensure that only allowable expenses are allocated to grant
- Manual journal entries as needed
- Setting up payroll allocations for projected staff that align with approved budgets
- Accrual basis accounting and grant recognition for respective grants
- Liaison to finance and accounting staff for procurement procedures and grant OMB circular guidelines
- Review contracts and grant agreements to provide budgetary analysis for grant proposals and management
- Oversee the reconciliation process for closing out federal, state, and private grants annual progress reporting
- Review and comply with grant terms to manage and review no-cost extension requests for all grants
- Manage Memorandum of Understanding with sub-award agreements for collaborated grants
- Program and Project Management for school related grants
- Grant Manager and Senior Grant Accountant
- Lead and trained school leaders to manage their school site grants
- Created and oversaw the time and effort reporting for grant centered tracking for all school sites which were allocated to Federal and State funding.
UC Berkeley School of Public Health
RESEARCH ADMINISTRATOR III
01.2015 - 01.2020
Job overview
- Reconcile ledger against approved budget for funds and resolve discrepancies with adjustments
- Educate staff and Principal Investigators on procurement procedures and grant policies
- Coordinate contracts and grants budgetary analysis, reconciliation, and closeout
- Responsible for Sponsored Awards annual progress reporting including NIH and NSF grants
- Reconcile monthly payroll by identifying, resolving and submitting Payroll Expense Transfers
- Submit appointment changes for faculty, staff, GSR and GSI approval requests
- Formulate monthly financial reports for research contracts, grants, gifts and endowed funds, expense projections, and ensure PIs meet financial obligations
- Manage prime and subaward agreements for UCB and funding agency regulation compliance.
Lawrence Hall of Science
FINANCIAL/ADMIN ASSISTANT III
01.2011 - 01.2015
Job overview
- Provided financial and program support to academic staff of FOSS and EBAYS projects
- Organized workshops for educators and curriculum developers and program support Supported Financial Analyst with duties including budget preparations and projections for department
- Reconciled general ledger against budgeted programs, cost transfers, budget, and encumbrance adjustments
- Submitted payroll for; faculty, student, and staff appointment change requests
- Coordinated department time reporting and analyzed timesheets for processing
- Organized and audited travel and entertainment reimbursement documents for payment
- Handled contract and grant reviews and closeout for Principal Investigators and managers.
Fidelity National Financial, Investment Property Exchange
ACCOUNTING ADMINISTRATOR
01.2002 - 01.2010
Job overview
- Provided accounting services and internal audits for 12 offices with over 100 staff and managers
- Reviewed and prepared monthly, quarterly, and annual income statements and cash flow projections
- Managed month-end close reconciliation activities through QuickBooks maintenance and file imports
- Created budget and finance guidelines to optimize cash flow, profits and ensure budget compliance
- Advised management during contract negotiations through finance cost strategy proposals
- Liaison to principal clients, vendors, financial and banking institutions
- Delivered executive administrative support to president and executive team.
Andros Inc.
ACCOUNTS RECEIVABLE SPECIALIST
01.2000 - 01.2001
Job overview
- Entered daily cash and credit receipts
- Processed A/P and A/R through Oracle and Solomon
- Performed A/R collections and generated monthly reports.
Center for Young Women's Development
CHIEF FINANCIAL OFFICER
01.1998 - 01.2000
Job overview
- Prepared monthly financials for the Board of Directors
- Maintained company QuickBooks ledgers including entering adjusting entries
- Prepared annual 1099 forms.
University of California, San Francisco
ADMINISTRATIVE II
01.1998 - 01.2000
Job overview
- Oversaw appointments and admission of dental and medical patients
- Maintained medical office patient files and charts
- Handled the execution of insurance claims
- Reviewed timesheets for payroll.
Iris Center: Women's Counseling and Recovery Services
HEALTH EDUCATION SPECIALIST/PROGRAM ASSISTANT
01.1992 - 01.1997
Job overview
- Performed Intervention Specialist duties through women/teen health and HIV/AIDS prevention education
- Directed event campaigns for health education and prevention of the spread of infectious diseases
- Conducted office duties of daily charting, appointment scheduling, payment and deposit processing, and managing calls through a 10-line phone system
- Supported a full clinical staff and patients while adhering to California State Mental Health Regulations.
Timeline
SR. GRANT ACCOUNTANT
Aspire Public Schools
01.2019 - 01.2024
RESEARCH ADMINISTRATOR III
UC Berkeley School of Public Health
01.2015 - 01.2020
FINANCIAL/ADMIN ASSISTANT III
Lawrence Hall of Science
01.2011 - 01.2015
ACCOUNTING ADMINISTRATOR
Fidelity National Financial, Investment Property Exchange
01.2002 - 01.2010
ACCOUNTS RECEIVABLE SPECIALIST
Andros Inc.
01.2000 - 01.2001
CHIEF FINANCIAL OFFICER
Center for Young Women's Development
01.1998 - 01.2000
ADMINISTRATIVE II
University of California, San Francisco
01.1998 - 01.2000
HEALTH EDUCATION SPECIALIST/PROGRAM ASSISTANT
Iris Center: Women's Counseling and Recovery Services
01.1992 - 01.1997
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