Gladys Mendez Belmontes
Fontana,CA
Summary
Proven expert in records management and administrative support, I enhanced operational efficiency at Loma Linda University SAHP. Leveraging meticulous attention to detail and Microsoft Excel expertise, I streamlined document processing and improved data accuracy. My strong problem-solving skills and commitment to excellence drove significant improvements in office organization and customer service. Detail-oriented Records Clerk with several years of experience working in records and information management. Hands-on experience creating new records, sorting and classifying content and converting documents to other formats. Assists team with other pertinent office and clerical duties.
Overview
14
14
years of professional experience
Work History
Admissions Records Analyst
Loma Linda University SAHP
Loma Linda, CA
04.2018 - Current
- Developed and maintained filing systems for office documents.
- Provided administrative support to multiple departments within the organization.
- Answered multi-line phone system and directed calls as necessary.
- Composed emails, memos, letters, reports, and other documents when needed.
- Assisted with various projects such as research, data entry, and analysis of information.
- Maintained an organized work area by keeping supplies stocked and filing paperwork appropriately.
- Processed invoices and purchase orders in accordance with company policies.
- Conducted inventory of office equipment on a monthly basis.
- Greeted visitors in person or on the telephone; answered or referred inquiries.
- Coordinated meetings by reserving conference rooms, preparing agendas, taking minutes..
- Inputted customer information into database system accurately and efficiently.
- Ensured accuracy of all documentation prior to submission.
- Organized files both electronically and manually.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Directed customer inquiries to appropriate department personnel.
- Proofread content for typo-free emails and documentation.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Composed, edited and typed complex memos and reports with job-related software.
Inventory Associate
L&R Distributors
Rancho Cucamonga, California
06.2010 - 12.2017
- Prepared reports summarizing current inventory levels, orders received and shipped.
- Supported other departments by providing requested information about products or services.
- Developed processes for efficient tracking of materials throughout the supply chain process.
- Ensured that all safety procedures were followed while handling hazardous materials.
- Conducted regular inspections of equipment used in material handling operations.
- Processed customer orders according to established guidelines and timelines.
- Provided training and guidance to new staff members regarding proper inventory control methods.
- Participated in periodic audits of inventories for compliance purposes.
- Created and maintained accurate inventory records, including item numbers, descriptions, locations, quantities and reorder levels.
- Verified incoming shipments against purchase orders for accuracy in quantity and quality.
- Maintained cleanliness and organization of warehouse stockrooms.
- Investigated discrepancies between physical count and computer system records.
- Tracked inventory and conducted cycle counts to maintain accurate records.
- Entered information into system to update status reports.
- Inspected incoming materials for damage.
- Maintained accurate and up-to-date records of all documents and files.
- Prepared, sorted and indexed documents for data entry into the computer system.
- Scanned and uploaded documents into the database in accordance with established procedures.
- Filed physical copies of important documents for future reference.
Education
High School Diploma -
Chaffey High School
Ontario, CA06-2008
Some College (No Degree) - Business Administration
Chaffey College
Rancho CucamongaSkills
- Training delivery
- Records classification
- Digital preservation
- Audit preparation
- Privacy regulations
- Filing systems expertise
- File conversion
- Phone answering
- Filing systems
- Document analysis
- Computer operations
- Clerical skills
- Numeracy skills
- Meticulous attention to detail
- Proofreading
- Administrative Support
- Communication
- Document retrieval
- Organization skills
- Deadline Management
- Time management abilities
- Document Management
- Microsoft Excel expertise
- Customer Service
- Strong problem solving
- File Maintenance
- Microsoft Office Suite
- Enter new data
- Multitasking
- Records Management
- Scan materials
- Organize files
Languages
English
Professional
Spanish
Professional
Former Catechist (volunteer)
- I taught youth from school grades 6 to 12 about religion and the Bible.
References
References available upon request.
Timeline
Admissions Records Analyst
Loma Linda University SAHP
04.2018 - Current
Inventory Associate
L&R Distributors
06.2010 - 12.2017
High School Diploma -
Chaffey High School
Some College (No Degree) - Business Administration
Chaffey College
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