Glenn Grayman

This employment post represents a recruited return to the position held from January 2014 - September 2022. See detailed description below

• Managed Agency's multiple teams of grant specialists in the administration of dozens of Federal and State grant programs.
• Worked with Director of Grants Administration to ensure effective and efficient business operations.
• Worked with auditors to address improvement needs. Current focus: Developing new protocol for subrecipient monitoring.
• Organized training for grant specialists to improve efficiency and uniformity of business practices across all grant programs.
• Collaborated with fellow supervisors to organize operations and achieve demanding schedule targets for release of Notices of Funding Availability.
• Organized digital files to maintain current, accurate and compliant documentation.
• Assisted senior leadership in planning grant management software upgrades.
• Reviewed proposed regulatory changes and evaluated potential impacts on business operations.
• Coordinated activities related to audits to ensure that documentation was submitted and corrective actions implemented.
• Excellent communication skills, both verbal and written.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Passionate about learning and committed to continual improvement.

• Manages and directs the fiscal administration and operations of Maryland's IDEA Part C Statewide Infants & Toddlers Program, including the arcane Intergovernmental Transfer component of the Part C Program, a joint initiative of the MD State Department of Education and the MD Department of Health
• Develops Part B LAFF and Part C CLIG applications and reporting forms, website, procedures, timelines, and requirements for all grant offerings
• Designed, created, developed, implemented, and maintains the Division of Early Intervention/Special Education Services Grants Management Database
• Prepares a variety of reports and developed the Division's Spend-down Reporting Protocol that ensures the accuracy of FMIS information, enables the effective oversight of grants by grant liaisons, and informs leadership decisions
• Provides direction, leadership, and training for operational aspects of grant management, program, and policy development and implementation
• Provides direction for the review and analysis of proposal applications, reports, and budgets, from Maryland's 24 local Infants & Toddlers Programs (LITP), Local School Systems (LSS), Institutions of Higher Education (IHE), and Non-LSS to ensure that proposals and awards are in compliance with federal, State, agency and institutional policies, including OMB circulars, EDGAR, and COMAR
• Assists with the development of federal IDEA Part B and Part C applications
• Develops spreadsheets for calculating IDEA Part B and Part C local allocations and produced the local allocation sheets for all LITPs and LSS
• Works with MSDE Audit Department to respond to auditor requests and audit findings
• Developed, implemented, and manages the Division's Subrecipient Monitoring Protocols for IDEA Parts B and C, and Medicaid programs, analyzing fiscal/financial data, issuing reports and findings of non-compliance to all LITP and LSS based upon a commanding knowledge of and ability to interpret and apply special education laws, regulations, policies, and issues
• Planned Statewide professional conferences and delivered training to agency program and fiscal directors on regulatory compliance and procedural requirements
• Analyzed regulations to anticipate impact on Statewide programs and procedures and made recommendations to Assistant State Superintendent to ensure agency compliance
• Analyzed local program operations to provide technical assistance to ensure compliance
• Fostered constructive relationships with local agency CFOs and executive level directors in context of conducting onsite reviews of local operations and providing insightful technical assistance
• Exercised mature, seasoned judgment in determining findings of noncompliance and corrective action plans to correct noncompliance
• Led the Division's fiscal administration of IDEA federal grants program, prioritizing work, ensuring document flow, proper approval sequences, confidentiality of personally identifiable information, and integrity of official records
• Communicated clearly in writing and orally, delivering presentations, providing technical assistance, solution-finding, to ensure smooth and compliant operations and excellent service to constituents
• Acted as Division Liaison to Information Technology Department for projects impacting agency-wide administration of grant documents
• Represented Division in discussions with Departmental officials and Local System Directors on issues of improvement in relation to program goals and/or objectives
• Provided team management support in evaluating and analyzing implementation of applicable federal, State, and local regulations, and in determining corrective actions to remedy noncompliance
• Served as resource person on issues related to oversight of implementation of federal regulations and guidance
• Coached team members in techniques necessary to complete job tasks
• Trained new team members by relaying information on company procedures and requirements

• Led and coordinated team of multi-program and fiscal liaisons in reviewing applications, budgets, and financial reports, determining compliance and corrective actions, and providing technical assistance
• Conducted studies of fiscal resources, expenditures, and produces complex reports to guide executive decision making
• Drafted Division responses to Audit Office requests
• Led staff in process for determining grant allocations and accurate and efficient production by staff of Notice of Grant Awards (NGAs) utilizing advanced spreadsheet skills
• Led development of policy and materials to ensure compliance with Individuals with Disabilities Education Act Maintenance of Effort and Excess Cost requirements
• Provided effective fiscal and programmatic technical assistance and support to local school system and public agency personnel, including directors and financial officers
• Produced Notices of Grant Awards for transmittal
• Disseminated policy and training updates electronically and produced training materials CD
• Provided technical support to local school systems for program and training development
• Delivered PowerPoint training presentations to national and statewide audiences of program and financial directors
• Researched and analyzed Federal Acts and Regulations to establish policies and procedures, to determine eligibility, and establish compliance and performance standards
• Evaluated internal operations and processes; makes recommendations to enhance efficiency and reliability
• Received input from stakeholders and evaluates input for modification and development of procedures and training materials
• Evaluated grant applications to determine eligibility for federal funds based upon federal regulations and statutes
• SELECTED ACCOMPLISHMENTS: Selected to review grants for federal Department of Education.

• Developed new publications available in 13 languages to support Parental Involvement in Special Education Process
• Provided leadership to team of State level coordinators that responds to parent inquiries about early intervention (EI) and special education (SE) for children with disabilities ages birth to 21
• Analyzed complaints to determine validity of alleged violations, conducts legal research on applicable requirements, and provides technical assistance to parents, school administrators, advocates, and stakeholders
• Assigned responsibilities to staff for formal responses on behalf of State Superintendent in response to parent letters, inquiries of members of Congress and State agency officials
• Served as programmatic content expert for development of grants and their administration
• Collaborated with program directors to facilitate expedited resolution of disputes related to program administration
• Maintained database system to document parent calls, areas of concern, and resources referred
• Analyzed parent call data to identify systemic issues to guide quality assurance monitoring and establish Statewide training priorities
• Established linkages to other agencies to better support families of children with disabilities through collaborative initiatives
• Maintained and augmented statewide network of family support coordinators in response to identified needs or under-served populations
• Guided and provided training to Maryland's three networks of family support services coordinators on compliance, implementation of policies, information on specific disabilities, and resources available to children, including Maryland's Medicaid Autism Waiver and CHIP Programs
• Represented Division at inter-agency and trans-divisional meetings, conferences, and training as assigned
• Produced innovative Family Support Services Training and Resource CD for distribution statewide to school systems and Infants and Toddlers Programs, and advocacy organizations
• Advised Division leadership regarding parent perspective relating to special education and early intervention
• Collaborated with Division staff to determine issues of policy and compliance with federal and state statutes and regulations and Divisional responses to issues of special education and early intervention
• Designed and implemented Statewide public awareness campaign to promote parent participation in Special Education and Early Intervention planning
• Chaired leadership team for implementation of federal professional development grant through design of web training super-site
• Attended trainings on health insurance programs serving individuals with disabilities and Military Families
• Collaborated with Division staff to plan Annual Leadership Conference and trained participants on federal data reporting requirements and on areas of program performance
• Conceived of three publications and advocated for their production. Current availability of these publications is maintained to this day on MSDE website in 13 languages
• Received honorable mention by State Superintendent for collaborating with Division of Library Services to create public awareness initiative for Child Find and Family Support Services
• Produced several releases of Training and Resource CD that was distributed Statewide
• Identified improvement recommendation to Assistant State Superintendent that resulted in creation of two new positions

• Formulated school employment and budgetary policies for Preschool-12, and special education programs
• Reviewed and approves annual and monthly budgets
• Evaluated cooperative program for inclusive special education curriculum for middle school students with disabilities
• Provided general oversight and supervision of personnel hiring and ongoing evaluation of professional and administrative personnel
• Created proposals for expansion of preschool program
• Produced monthly reports analyzing physical conditions of school facility
• Researched security issues, evaluated proposals, and develops contingency plans
• Investigated and evaluated safety issues in response to parental concerns and implements appropriate strategies for equipment acquisition
• Consulted on improvement and modification of school meal plan
• Developed handbook of standards for Academy employees outlining performance standards and benefits

• Community liaison to families accessing federal and state funded programs serving children with disabilities
• Informed families with children with special needs regarding services and educational opportunities mandated by IDEA 2004
• Disseminated eligibility criteria and information on applying for Developmental Disabilities Administration services
• Linked resources for assistance for Individualized Education Program preparation
• Educated families about Waiver for Individuals with Autism Spectrum Disorder and Rare and Expensive Case Management (REM) Program
• Promoted Easy Listening Program and hearing safety through education and accessible distribution of hearing safety devices for consumers
• Collected, analyzed and presents data to design customized services
• Tracked status of queries and outcomes of agency funded projects
• Secured funding for long term distribution of accessible hearing safety devices
• Trained employees and volunteers for agency programs.
• Worked closely with organizational leadership and board of directors to guide operational strategy
• Spearheaded innovative approaches to resource allocation and strategic planning