Gloria Holleran
Venice
Summary
Detail-oriented administrative professional with expertise in document management and schedule coordination. Proven ability to enhance office efficiency and streamline client communications using Microsoft Excel and data entry skills.
Overview
25
25
years of professional experience
Work History
Administrative Assistant
Vesta Property Management
Bradenton
08.2023 - 10.2025
- Managed client communications through emails and phone calls.
- Coordinated property maintenance requests with vendors and contractors.
- Organized and maintained electronic filing systems for efficient document retrieval.
- Assisted with scheduling meetings and managing calendars for team members.
- Collaborated with team members to streamline office procedures and workflows.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Directed customer inquiries to appropriate department personnel.
Document Controller
Whiting-Turner Contracting
Baltimore
05.2000 - 06.2015
- Managed document control processes for construction projects at a leading contracting firm.
- Collaborated with teams to ensure timely distribution of critical documents.
- Reviewed incoming documents for accuracy and completeness before approval.
- Provided support to other departments by providing requested documents.
- Maintained an up-to-date record of all changes made to controlled documents.
- Ensured all documentation is stored securely in line with data protection regulations.
- Created new folders for each project in accordance with company standards.
- Managed multiple projects simultaneously while adhering to strict deadlines.
Education
Some College (No Degree) - Business
Mother Butler Private School
New YorkSkills
- Document management
- Microsoft Excel
- Office administration
- Schedule coordination
- Data entry
- Customer relationship management
- Appointment scheduling
- Internet research
- Phone call answering
- Calendar management
References
References available upon request.
Timeline
Administrative Assistant
Vesta Property Management
08.2023 - 10.2025
Document Controller
Whiting-Turner Contracting
05.2000 - 06.2015
Some College (No Degree) - Business
Mother Butler Private School