Gonxhe Meta
Lincoln Park,NJ
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Executive Assistant to Chief Operating Officer
Diversified Heat Transfer
12.2018 - Current
- Exhibit strong organizational skills to manage multiple projects simultaneously
- Demonstrate proficiency in calendar management, scheduling and coordinating executive-level meetings
- Prepare, manage and organize confidential information to maintain privacy
- Provide administrative support services such as preparing reports, transcribing meeting minutes, conducting research
- Responsible for putting together briefings and dispersing to proper parties
- Utilize excellent communication skills to liaise between internal departments, external partners and clients as needed
- Serve as a liaison between the Executives, managers, clients, etc
- Prepare travel arrangements and coordinate logistics for executives traveling
- File and compile corporate documents, records, and reports to streamline office flow.
Executive Assistant to the President
AACC
03.2015 - 11.2018
- Acted as a liaison between the President's office, staff members, board members, customers, suppliers and other external contacts
- Facilitated communications within the organization by disseminating information from the President's Office
- Demonstrated strong organizational skills in coordinating multiple projects simultaneously while meeting deadlines
- Assisted in preparing budgets by tracking expenses related to events or projects
- Coordinated logistics for special events such as conferences, meetings or seminars
- Processed expense reports for approval prior to reimbursement submission
- Created agendas for meetings and took detailed minutes
- Proofread all outgoing correspondence for accuracy in grammar, spelling and punctuation
- Reviewed incoming emails, correspondences, and other requests to determine their significance and plan appropriate responses or distribution
- Composed and prepared high-quality presentations, reports, memos, letters and other documents as needed
- Managed confidential documents and correspondence with discretion and professionalism
- Provided executive-level administrative support to the President, including complex calendar management, scheduling of meetings and travel arrangements
- Planned and coordinated high profile annual meetings and charity events
- Hosted various Presidents and Diplomats.
Executive Assistant to the Chief Executive Officer
Trust Company Bank
07.2011 - 02.2015
- Coordinated travel arrangements for the CEO including flights, accommodations, ground transportation, and itineraries
- Handled confidential information with discretion and sensitivity towards its nature
- Provided administrative support to the CEO in all aspects of daily operations
- Scheduled conference calls and video conferences as requested by the CEO or other senior management team members
- Managed calendars of the CEO to ensure efficient use of time
- Performed general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks
- Assisted in preparing reports, memos, letters, financial statements, presentations, spreadsheets
- Developed and maintained effective relationships with senior executives, board members, and other stakeholders
- Assisted in organizing events such as conferences or workshops hosted by the company
- Prepared presentation materials for meetings with internal and external stakeholders
- Created agendas for weekly staff meetings and follow-up on action items from those meetings.
Education
Bachelor of Arts (B.A.) in English -
Montclair State University
Montclair, NJ05.2010
Skills
- Office Administration
- Executive Support
- Calendar Management
- Document Preparation
- Expense Reporting
- Presentation Development
- Travel Arrangements
- Meeting Organization
- Strong Problem Solver
- Information confidentiality
- Meticulous attention to detail
- Interpersonal Communication
- Strategic Planning
- Event Planning
- Microsoft 365, Google Suite, Excel, PPT
Certification
NJ Life Insurance
References
References available upon request
Languages
Albanian
Native or Bilingual
Timeline
Executive Assistant to Chief Operating Officer
Diversified Heat Transfer
12.2018 - Current
Executive Assistant to the President
AACC
03.2015 - 11.2018
Executive Assistant to the Chief Executive Officer
Trust Company Bank
07.2011 - 02.2015
Bachelor of Arts (B.A.) in English -
Montclair State University
NJ Life Insurance
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