Summary
Overview
Work History
Education
Skills
Work Availability
Timeline
AdministrativeAssistant
Grace Alarcon

Grace Alarcon

Account Receiable Manager & Project Manager Assistant
Queens,NY

Summary

To obtain a position within a well-established company that will utilize my skills while benefiting from 15 years of experience. Highly organized individual with more than 2 years working as Assistant Project Manager for a Boiler company. Experienced in RedTeam Flex and committed to providing outstanding client service and support.

Overview

18
18
years of professional experience

Work History

Account Receivables Manager

Aggressive Heating, Inc.
09.2017 - Current
  • Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
  • Preparing bills receivable, invoices and bank deposits.
  • Generate financial statements and reports detailing accounts receivable status
  • Implemented new collection strategies that led to the recovery of lost revenue.
  • Provided exceptional customer service by addressing client inquiries promptly and professionally.
  • Reconciled daily AR ledger and verified proper posting.
  • Posted about 200 customer payments by recording checks, and ACH transactions.
  • Developed and maintained strong client relationships, fostering trust and open communication.
  • Reduced outstanding account balances through diligent follow-up on past due invoices.

Project Assistant

Aggressive Heating, Inc.
04.2022 - Current
  • Reported regularly to both managers and Vice President on project progress, and technical problems.
  • Maintained a well-organized document repository for easy access to vital information during the lifecycle of projects.
  • Maintained a high level of accuracy in all project documentation, ensuring consistency and clarity throughout the lifecycle of 50 projects.
  • Strengthened working relationships between team members with effective collaboration on tasks and open communication channels.
  • Verified quality of deliverables and conformance to specifications before submitting to clients.
  • Analyzed project performance data to identify areas of improvement.
  • Handled administrative duties, filing, and errands.

Accounting Assistant

Tona Construction and Management LLC
04.2017 - 09.2017
  • Create reports for senior management detailing metrics on tenant’s statistics, past-due payments, and vendor’s invoices
  • Draft and code about 100 vendor invoices and past-due letters for tenants
  • Process tenant payments and update system
  • Manage all documentation and report generation for accounting staff
  • Assist with audit preparation and end-of-year closings
  • Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
  • Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.

Accounting Assistant

Vasso Waste Systems, Inc.
03.2007 - 04.2017
  • Answer a multi-line Avaya switch board and direct calls according to the clients need
  • Oversaw accounts payable and receivable functions for large metropolitan waste disposal group serving private and business clients
  • Processed incoming customer payments
  • Contacted vendors regarding invoicing issues, payment problems and discrepancies
  • Oversaw coordination of approvals for vendor payments
  • Tracked spending and created reports detailing trends to senior management
  • Reduced closing time for monthly and quarterly close by 10% by implementing new consolidation procedures under management guidance
  • Provided clerical support to accounting staff
  • Conducted inventory and maintained office equipment and supplies

Education

GED -

Jacqueline Kennedy Onassis H.s
New York, NY
07.2017

Skills

  • Typing (80 WPM)
  • Microsoft Office (Excel, Outlook, Word & PowerPoint)
  • QuickBooks PRO & QuickBooks Online
  • Worldwide Web
  • Bilingual (English & Spanish)
  • Project Monitoring
  • Organizational Skills
  • Reliability
  • Self Motivation
  • Decision-Making
  • Multitasking Abilities
  • Change order verification
  • Database entry

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Project Assistant

Aggressive Heating, Inc.
04.2022 - Current

Account Receivables Manager

Aggressive Heating, Inc.
09.2017 - Current

Accounting Assistant

Tona Construction and Management LLC
04.2017 - 09.2017

Accounting Assistant

Vasso Waste Systems, Inc.
03.2007 - 04.2017

GED -

Jacqueline Kennedy Onassis H.s

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Grace AlarconAccount Receiable Manager & Project Manager Assistant