Grace Bader
League City,TX
Summary
Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
27
27
years of professional experience
Work History
Executive Assistant to the Executive Director
Gulf Coast Protection District
Houston, Texas
06.2022 - 07.2025
- Oversaw the daily operations of the office to support efficient and effective processes, and managed office supplies and equipment, maintaining an organized and professional environment.
- Maintained records for state government property to document that real property is tagged, receipted, and stored, while also managing district files, property, supplies, and records for submission to the State of Texas auditors.
- Prepared travel orders, arranged travel for district personnel as required, and maintained accurate financial documentation of monthly expense accounts for the Board of Directors.
- Oversaw district credit card purchases and coordinated with accountants for reconciliation.
- Coordinated with building management or external vendors regarding facility maintenance, mail, and deliveries to process orders and confirm timely delivery of goods and services
- Coordinated with IT consultants and district officials to address technical issues.
- Assist in planning and organizing office events, board meetings, and special projects in addition to participating in conferences and meetings to represent the District and support project networking.
- Monitored broadcasts during Texas Legislative and Federal Congressional sessions
- Updated and managed contact lists for State and Federal Legislatures and staff and tracked various news sources for information related to the District as well as addressing inquiries about District projects via phone or email
- Used Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Publisher, Teams) to maintain District files
Cafeteria Manager
Saint Mary Catholic School
League City, Texas
03.2011 - 04.2016
- Tracked orders and accounts receivable on a daily and monthly basis, and reconciled monthly credit card statements
- Tracked all monthly expenses, initiated payment documents, and charged costs to the proper account, including credit card purchases
- Updated webpage monthly with menus and relevant ordering information for parents
- Prepared purchase requests and liaised with Service Contractors
- Maintained kitchen and serving line equipment per Health District Regulations
Divisional Secretary
Galveston College
Galveston, Texas
03.1998 - 07.2002
- Performed all administrative and support duties in an effective, efficient, timely, and courteous manner such as managing all correspondence and mail for the Division, files, property, supplies, and records
- Kept records for hand receipts for State Government property biannually, ensuring real property was tagged, receipted, and stored
- Prepared travel orders and made travel arrangements for all Division personnel
- Maintained accurate financial records of monthly ledgers, noting expenditures, account transfers, balances, and initiated payment documents, charging costs to the proper account, including credit card purchases, and processing and tracking grant funds and participants.
- Prepared Purchase Requisitions for textbooks, office supplies, and real property for the Division
- Responded to multiple inquiries via phone or email regarding Division Programs
- Exercised a thorough knowledge of Division and College operations by guiding students and staff during registration for in-person classes, while also coordinating all aspects of online courses with the selected contractor
- Maintained numerous computerized data files using various software programs such as Microsoft Office (Word, Excel, Outlook, PowerPoint, Publisher)
Education
Associate of Arts -
Galveston College
Galveston, Texas06.2001
Skills
- Document preparation
- Office management
- Travel coordination
- Expense tracking
- Event planning
- Communication skills
- Time management
- Problem solving
- Customer Service-oriented
- Phone etiquette
- Filing and data archiving
- Resourceful
- Professional and mature
- Logistics and schedule management
Work Preference
Work Type
Full TimeLocation Preference
HybridTimeline
Executive Assistant to the Executive Director
Gulf Coast Protection District
06.2022 - 07.2025
Cafeteria Manager
Saint Mary Catholic School
03.2011 - 04.2016
Divisional Secretary
Galveston College
03.1998 - 07.2002
Associate of Arts -
Galveston College
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