Grace Buenaventura Preston
Apex Accounting Services, LLC
Katy
2027
years of professional experience
Dedicated administrative professional with over 16 years of experience delivering high-level support while managing confidential information with unwavering integrity. Expertise in bookkeeping, payroll processing, and accounting software such as Sage 50 and QuickBooks ensures a meticulous approach to minimizing discrepancies and optimizing financial accuracy. Proficient in MS Office and Adobe, consistently enhancing operational efficiency through comprehensive financial reporting and clear communication. Committed to fostering a productive work environment that drives organizational success.
Work History
Accountant
- Handled day-to-day accounting processes to drive financial accuracy.
- Supported payroll and expense reporting tasks, verifying data completeness and accuracy.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Entered figures using 10-key calculator to compute data quickly.
- Input financial data and produced reports using QuickBooks.
- Processed vendor invoices, ensuring accurate coding, approvals, and timely entry into accounting system.
- Maintained vendor records, updating banking details, tax forms, and contact information for compliance.
- Processed accounts payable through QuickBooks platform.
- Developed strong working knowledge of various accounting software programs, optimizing their use for efficient accounts payable processing.
- Participated in cross-functional projects, applying accounting expertise to support other departments with financial-related tasks.
- Maintained up-to-date vendor files and payment records, ensuring audit compliance.
- Facilitated smooth audit processes by maintaining detailed records of all accounts payable transactions.
- Maintained W-9 files, vendor master data, and supporting documentation for audit readiness.
Accounting Clerk
3 Months- Data entry in Excel and Quickbooks and WolfPak for Accounting in Account Payables.
- Filing of Revenue and JIB Expenses reports.
Account Receivable Clerk
3 Months- Resolved payment issues with cross-functional teams, enhancing accounts receivable efficiency.
- Collaborated with finance to optimize billing, ensuring accurate financial records.
- Streamlined client record updates, significantly improving data accuracy and accessibility.
- Provided exceptional customer service and developed strong client relationships to ensure smooth payments.
- Conducted thorough account audits and resolved discrepancies to enhance financial compliance and reporting accuracy.
- Coordinated with multiple departments to streamline payment collection processes, enhancing interdepartmental efficiency.
Internet Sales / E-Commerce (B2C)
10 Months- Coordinate suppliers, maintain inventory, ensure timely safety equipment delivery.
- Manage e-commerce operations, enhance customer satisfaction with efficient order processing.
- Optimize order fulfillment, improve delivery times, boost customer satisfaction.
- Lead cross-functional initiatives, strengthen communication, expedite order completion.
Office Manager
9 Months- Oversee office operations, boosting efficiency and cutting costs through strategic process updates.
- Facilitate team collaboration, ensuring timely project completion and enhanced productivity.
- Develop organizational strategies, improving workflow and driving measurable productivity gains.
- Manage vendor relationships and budgets, maintaining effective communication across departments.
AR/AP Payroll Manager
1 Year 3 Months- Managed AP/AR processes, ensuring accuracy and timely payments, enhancing cash flow management.
- Implemented efficient billing systems, reducing processing time and increasing financial accuracy.
- Streamlined vendor communications, improving relationships and reducing payment disputes.
- Analyzed financial data to identify cost-saving opportunities, contributing to budget optimization.
Executive Assistant
14 Years 3 Months- Managed confidential data with integrity, enhancing trust and compliance.
- Executed bookkeeping tasks, reducing discrepancies through precise invoicing.
- Processed payroll efficiently, ensuring timely employee compensation.
- Supported sales and shipping, optimizing operations and cost management.
- Oversaw 8 phone lines, ensuring seamless communication for office and production staff.
- Managed accounts receivable for over 14 years, utilizing Sage 50 and QuickBooks.
- Handled financial transactions and produced monthly reports, enhancing financial transparency.
- Coordinated travel and logistics for executives, optimizing schedules and reducing costs.
- Administered new hire processes and maintained confidential records with precision.
Education
GED
Coastal Carolina Community College, Jacksonville, NC
Skills
Accounts payable expertise
Financial record management
Accurate payroll management
Data management proficiency
Experienced with QuickBooks software
Office administration
Excel proficiency
Financial recordkeeping
Proficient in MS Office
Detail-oriented data management
Microsoft outlook
Customer engagement follow-ups
Order management
Cash management
Financial transaction management
Professional telephone demeanor
Personal Information
Title: Administrative Professional
Timeline
Accounting Clerk
Heritage Energy Company
04.2025 - 07.2025Read More
Account Receivable Clerk
AFS Logistics
07.2024 - 10.2024Read More
Internet Sales / E-Commerce (B2C)
Construction Safety Products Supply
07.2023 - 05.2024Read More
Office Manager
Precision Mechanical Power Services, Inc.
10.2022 - 07.2023Read More
AR/AP Payroll Manager
Impact Windows, LLC dba Seal Craft
02.2016 - 05.2017Read More
Executive Assistant
Seal Craft Manufacturing
10.2001 - 01.2016Read More
Accountant
Apex Accounting Services, LLC
04 2026 - CurrentRead More
GED
Read More