Grace Cook
Nashville,NC
Summary
Experienced Executive and Administrative Ministry Assistant with background in supporting the Senior Pastor as well as the Associate Pastor of Pastoral Care, Missions & Prayer. Experienced in managing diverse administrative tasks. Strong skills in coordinating faith-based events, maintaining church records, and facilitating communication among congregation members. Demonstrated ability to foster community relationships. Effectively handled multiple ministry obligations leading to enhanced operational efficiency and improved pastoral support.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Administrative/Ministry Assistant
Englewood Baptist Church
Rocky Mount, NC
10.2009 - 06.2023
- Provided administrative support for the Pastor of Pastoral Care, Missions and Prayer.
- Managed incoming phone calls for Missions Office, Office of Pastoral Care, and Prayer Related inquiries.
- Provided Administrative Support for 30+ Deacons annually/facilitated all Deacon Nomination procedures.
- Provided ministry support to the Englewood Baptist Senior Ministry by acting as a Liaison between our senior adults and the Pastoral Care Pastor.
- Updated event calendars with details about upcoming services or activities.
- Organized special projects for Missions Events (Annual Missions Conferences), Pastoral Care projects (e.g. Samaritan's Purse, Christmas Blessings, Food/Clothing donations, Benevolence Support and Food Pantry, Adoption/Foster Care ministry), and Church-wide Prayer initiatives.
- Created promotional materials for mission trips, prayer events, and ministry activities.
- Managed logistics for 15-18 Domestic and International Mission Trips each year, including travel arrangements, training coordination, registration facilitation and payment handling amounting to over $75,000 annually.
- Implemented efficient system for managing weekly assignments of Church Greeters, Ushers, and Prayer Teams as well as the monthly Pastor on Call/Weekly Chapel Schedule for 8 pastors.
- Helped coordinate logistics for conferences/ meetings.
- Efficiently facilitated appointment scheduling between the Pastor and church members/visitors.
- Developed and executed an efficient process for managing benevolence requests within the church and local community. Conducted comprehensive application reviews, scheduled interviews with the Pastor, and organized appointments related to financial assistance. Successfully allocated resources of $30,000 per year.
- Scheduled visits for the Pastoral Care Pastor with housebound individuals to provide social interaction, and emotional support.
- Provided administrative assistance in the planning and coordination of funeral arrangements for church members. Responsibilities included attending family meetings, creating and printing funeral programs, maintaining regular communication with the Technical Director, and coordinating luncheons with the Bereavement Team.
- Updated and maintained a daily 'Hospital Memo' via email to Church Leaders providing real-time information on members in hospital or rehab facilities, while also updating staff pastors and Sunday School leaders.
- Contributed to maintaining an accurate and organized church membership database.
Administrative Assistant to the Senior Pastor
Englewood Baptist Church
Rocky Mount, NC
04.2001 - 07.2008
- Efficiently handled a high volume of incoming phone calls for the Senior Pastor, ensuring accurate message taking and timely forwarding.
- Organized special projects for community outreach sponsored by the church.
- Developed and printed promotional materials like flyers, newsletters, and bulletins to generate excitement for upcoming events to the church and community.
- Updated event calendars with details about upcoming services or activities.
- Successfully coordinated ministry trip travel arrangements for the Senior Pastor and other pastors.
- Developed visually engaging PowerPoint Presentations to complement the Pastor's weekly Sunday sermons and special events.
- Assisted in preparing documents for ministry meetings and events.
- Helped coordinate logistics for conferences or retreats hosted by the ministry.
- Organized and assisted in managing the church's membership database.
- Scheduled appointments with church members and visitors for the Senior Pastor.
- Researched new technologies that could improve efficiency within the organization.
- Provided Administrative Support to the Senior Pastor by serving as the Leader and Coordinator for the Annual Missions Celebrations. Oversaw and managed an event budget of approximately $25,000 while successfully hosting a 4-day Church Celebration/Conference involving more than 40 Active and Retired Missionaries from all over the world.
- Experienced and highly proficient in transcribing weekly sermons for the pastor.
Education
Some College (No Degree) - English/Journalism
George Mason University
Fairfax, VASome College (No Degree) - English
Northern Virginia Community College
Woodbridge VASome College (No Degree) - Graphic Arts
The Art Institute of Pittsburgh
Pittsburgh, PASkills
- Self Motivated
- Attention to Detail
- Strong Work Ethic with Proven History of Reliability with a Professional Demeanor
- Multitasking, Goal-Oriented
- Analytical & Creative Thinking
- Problem-solving abilities
- Excellent & Effective Interpersonal Communication
- Teamwork and Collaboration
- Relationship Building
- Spiritual Guidance
- Travel Arrangements
- Calendar Management
- Bulletin & Newsletter Preparation
- Document Control
- Filing and Recordkeeping
- Email and Phone Etiquette
- Peer Mentoring/Encouragement
- Appointment Scheduling
- Special Event Planning and Leadership
- Microsoft Office and Adobe Photoshop
- MailChimp
Affiliations
- Member of the Technical Support Team/Englewood Baptist Church
- Member of the Leadership/Facilitator Ministry Team for GriefShare
- Member of the Senior Adult "PrimeTimer" Leadership Team
- Member of the Bereavement Team
- Member of the Communion/Lord's Supper Team
- Member of the EBC Wednesday Evening Prayer Team
Accomplishments
- 1983 Woodbridge Senior High, Woodbridge VA Valedictorian
Certification
- CPR Qualified
References
References available upon request.
Timeline
Administrative/Ministry Assistant
Englewood Baptist Church
10.2009 - 06.2023
Administrative Assistant to the Senior Pastor
Englewood Baptist Church
04.2001 - 07.2008
Some College (No Degree) - English/Journalism
George Mason University
Some College (No Degree) - English
Northern Virginia Community College
Some College (No Degree) - Graphic Arts
The Art Institute of Pittsburgh
- CPR Qualified
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