Grace Rosen
Washington,DC
Summary
Dedicated administrative professional skilled at offering high-performing operational support to C-suite executives and senior-level staff. Personable and exceptionally communicative with an approachable demeanor and sound judgment to handle diverse responsibilities with minimal oversight. Advanced knowledge in travel management and planning, schedule coordination, and task prioritization with proven ability to work effectively off own initiative with great attention to detail and strong organizational skills.
Overview
5
5
years of professional experience
Work History
Executive Assistant to the Senior Vice President
Atlantic Council
10.2021 - 07.2023
- Strategically maintained and optimized the Senior Vice President’s short-term and long-term calendar, coordinating externally with over 150 crucial stakeholders and partners.
- Managed the Senior Vice President’s day-to-day schedule, streamlining time management and task prioritization to maximize productivity and completion of organizational objectives.
- Tracked and prioritized the Senior Vice President’s weekly and monthly workflow, action items, development priorities, and urgent deadlines to ensure timely follow-through.
- Proactively arranged complex international and domestic travel arrangements with detailed flight itineraries, hotel bookings, and car services as needed.
- Accurately submitted and processed monthly expense reports and reimbursements.
- Drafted, edited, and proofread internal and external correspondence and written communication for the Senior Vice President and Development Leadership with exceptional attention to detail.
- Organized the Senior Vice President’s contacts and professional network, ensuring up-to-date and detailed records of partners and stakeholders for efficient relationship management.
- Served as Senior Vice President’s liaison for the Atlantic Council’s Executive Office and Office of Finance and Operations to ensure daily communication and coordination with the CEO and COO.
- Led onboarding and training of external hires and internal transfers, supported staff work, organized team engagement events, and tracked commitments and deliverables.
- Handled confidential and sensitive information with discretion and tact.
Office Administrator
DC Dynasty Baseball
05.2020 - 10.2021
- Served as primary point of contact for parent questions and concerns, interacting with customers by phone, email, or in-person to provide information.
- Created weekly and monthly facility usage schedules, including private lessons for coaches and team practices.
- Efficiently coordinated uniform distribution to twelve baseball teams under DC Dynasty.
- Tracked incoming money and prepared comprehensive spreadsheets of facility equipment.
- Edited and proofread documents to improve language, flow, and readability accuracy.
Administrative Support Intern
Sense Nonprofit
03.2019 - 05.2019
- Maximized social media engagement through four original networking initiatives, boosting Instagram and Facebook viewership and following
- Updated and tracked fundraising totals of London Marathon participants.
- Strategically organized and planned London Marathon race day logistics and operations.
- Accomplished specialized objectives and projects from multiple department supervisors.
- Efficiently routed incoming business and client requests to appropriate Leadership.
Administrative Intern
Koa Sports League
05.2018 - 08.2018
- Assisted head Athletic Director with day-to-day operations of Koa Sports Summer Camp.
- Maintained thorough inventory of Summer Camp equipment and front office supplies.
- Successfully managed, filed, and sorted over 300 camper health records and permission slips.
- Reviewed and approved client contracts before submission to management.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Education
Bachelor of Science - Sport Management
University Of Florida
Gainesville, FL08.2020
Skills
- Strategic Planning
- Schedule Coordination
- Executive Support
- Microsoft Office
- Calendar Maintenance
- Business Correspondence
Timeline
Executive Assistant to the Senior Vice President
Atlantic Council
10.2021 - 07.2023
Office Administrator
DC Dynasty Baseball
05.2020 - 10.2021
Administrative Support Intern
Sense Nonprofit
03.2019 - 05.2019
Administrative Intern
Koa Sports League
05.2018 - 08.2018
Bachelor of Science - Sport Management
University Of Florida
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