Executive Assistant and Human Resources Manager
Diversified Transfer and Storage
Billings, MT
- Effectively prioritized tasks to meet project deadlines.
- Created comprehensive regulations and guidelines
- Organized personnel documentation meticulously
- Consistently exceeded corporate performance standards
- Reduced overall spending on essential operational items
- Recruited and interviewed potential staff members
- Conducted comprehensive orientation sessions
- Coordinated employee medical benefits enrollment
- Processed employment verification forms accurately
- Managed inquiries regarding unemployment insurance
- Upheld legal standards at all levels
- Ensured timely responses to queries from vendors and potential clients
- Validated employee work hours for precise payroll processing
- Analyzed and delivered data findings to governmental agencies
- Directed HR operations across three locations
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Developed effective filing systems for easy retrieval of information when needed.
- Monitored incoming emails and responded accordingly in a timely manner.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Conducted research on various topics as requested by executives or senior management personnel.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Greeted visitors warmly upon arrival at the office premises.
- Oversaw inventory control processes ensuring availability of supplies at all times.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
