GREGORY MUNOZ
South Lake Tahoe,CA
Summary
Seasoned Special Events Coordinator offering deep understanding of event planning, from concept to execution. Demonstrates strong ability in managing logistics, vendor relationships and coordinating diverse teams for successful events. Known for creativity and innovation in event conception, combined with a keen attention to client needs and satisfaction. Proven track record of creating memorable experiences while maintaining budgetary guidelines.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Special Events Coordinator
Hilton Grand Vacations
South Lake Tahoe, CA
11.2018 - Current
- Collaborated closely with internal teams such as Waiting, Catering, Kitchen, Managment and security staff or audio and visual technicians when necessary.
- Communicated regularly with clients throughout the planning process to ensure their needs were met.
- Maintained accurate records of all activities related to special events including contracts, invoices, receipts and attendance lists.
- Organized all resources to help set up and manage the event.
- Coordinated travel arrangements for speakers or performers attending an event.
- Cooperated with other departments in order to coordinate resources needed for successful events.
- Researched potential vendors to provide services such as catering or entertainment.
- Ensured compliance with all applicable laws and regulations concerning safety and health standards during the event.
- Developed relationships with sponsors in order to secure donations or financial support for special events.
- Managed online registration systems for attendees prior to an event taking place.
- Negotiated contracts with vendors to obtain the best prices for services provided.
- Created detailed timelines with specific deadlines for each task associated with the event.
- Advised clients on appropriate décor, food selections, music choices and other elements that will contribute positively to the success of their event.
- Coordinated travel arrangements and accommodations for guest speakers or performers invited to attend an event.
- Provided on-site management of special events to ensure smooth execution of plans.
- Coordinated and managed all logistics for special events, including venue selection, catering, decorations, entertainment, transportation and security.
- Developed budgets and tracked expenses to ensure the event was within budget.
- Conducted post-event evaluations by collecting data from attendees about their experience at the event.
- Assisted in developing marketing materials such as invitations, brochures or flyers promoting upcoming special events.
- Facilitated post-event evaluations with clients and internal teams, gathering feedback to inform future event planning.
- Tracked and reported on key metrics post-event, including attendance, revenue, and participant feedback, to assess success and areas for improvement.
- Managed event budgets, ensuring all events were delivered within financial constraints.
- Liaised with clients to understand their vision and requirements, customizing events to meet their specific needs.
- Coordinated with sales and marketing teams to facilitate event sponsorships and partnerships, increasing event funding.
- Implemented comprehensive marketing strategies, including social media, email campaigns, and print advertising to maximize event attendance.
- Managed inventory of event supplies and equipment, ensuring availability and condition for upcoming events.
- Developed engaging content for event websites and social media channels, increasing online visibility and participation.
- Ensured compliance with all health, safety, and legal requirements, minimizing risk and liability.
- Developed and maintained event timelines, ensuring all tasks were completed on schedule.
- Conducted pre-event site visits, assessing venue suitability and identifying potential logistical challenges.
- Resolved unexpected issues and emergencies during events, maintaining poise and ensuring participant satisfaction.
- Established and maintained relationships with key stakeholders, including vendors, sponsors, and community leaders.
Education
Nursing Paramedic - Nursing Paramedic
Chippewa Valley Technical College
Eau Claire, WISkills
- Transportation Coordination
- Program Scheduling
- Food and Beverage Management
- Venue Selection
- Social Media Promotion
- Registration management
- Event calendar management
- Sales contract management
- Business Growth
- Vendor Sourcing
- Event Planning
- Operations Oversight
- Cost estimating
- Contract Negotiations
- Time Management
- Revenue Generation
Affiliations
Hiking, fishing, camping, traveling,sitting at home enjoying my morning coffe.
Certification
Licensed CNA, PHLEBOTANIST, EMT.
Languages
English
Professional
Timeline
Special Events Coordinator
Hilton Grand Vacations
11.2018 - Current
Nursing Paramedic - Nursing Paramedic
Chippewa Valley Technical College
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