Summary
Overview
Work History
Education
Skills
Timeline
Generic

Gregory C. Gardener

Washington

Summary

Dynamic administrative professional with proven expertise at Kalijarvi, Chuzi, Newman & Fitch, PC. Skilled in mail processing and proficient in Microsoft Excel and Microsoft Word. I enhance operational efficiency and foster strong relationships. Recognized for innovative problem-solving and effective correspondence handling, I ensure timely communication and organization in fast-paced environments.

Overview

27
27
years of professional experience

Work History

Administrative Assistant

Kalijarvi, Chuzi, Newman & Fitch, PC
Washington
03.2014 - Current
  • Oversaw daily processing of incoming mail from USPS, FedEx, UPS.
  • Developed and maintained filing systems for confidential documents and records.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Managed time effectively to ensure tasks were completed on schedule and deadlines were met.

Assistant to the Sales Representative

Washington Speakers Bureau
Alexandria
12.2000 - 09.2011
  • Facilitated administrative support for Sales Representatives to improve efficiency.
  • Collaborated with marketing team to develop strategies that elevated brand awareness.
  • Delivered on-site assistance at client events, fostering strong relationships.
  • Resolved customer issues promptly, significantly enhancing retention rates.
  • Generated accurate client and speaker contracts, ensuring compliance.
  • Coordinated travel arrangements and processed expense reports for reimbursements.
  • Exceeded customer satisfaction through innovative problem-solving approaches.
  • Worked with diverse coworkers to achieve collective goals and address product-related issues.
  • Assisted the Sales Representative with speaker relations by visiting the offices of speakers and attending client events.

Office Coordinator

Primedia Information, Inc.
San Jose
06.1998 - 10.2000
  • Revised construction binders monthly with current brochures from equipment manufacturers.
  • Coordinated pagination processes with supervisor to ensure document accuracy.
  • Delivered updated brochures to printer monthly for timely production.
  • Provided administrative support to various teams as needed.
  • Served as backup to Receptionist whenever required.
  • Assisted with special projects as requested from time-to-time by management team.
  • Reviewed files and records to obtain information and respond to requests.
  • Resolved customer complaints or answered customers' questions.
  • Completed day-to-day duties accurately and efficiently.

Education

High School Diploma -

St. Ignatius College Preparatory
San Francisco, CA
05-1978

Some College (No Degree) - Industrial Engineering

Stanford University
Palo Alto, CA

Skills

  • Mail processing
  • Filing systems
  • Correspondence handling
  • Microsoft Excel
  • Data entry
  • Types 35 wpm
  • Multi-line phone systems
  • Travel coordination
  • Document control

Timeline

Administrative Assistant

Kalijarvi, Chuzi, Newman & Fitch, PC
03.2014 - Current

Assistant to the Sales Representative

Washington Speakers Bureau
12.2000 - 09.2011

Office Coordinator

Primedia Information, Inc.
06.1998 - 10.2000

High School Diploma -

St. Ignatius College Preparatory

Some College (No Degree) - Industrial Engineering

Stanford University

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