Gretchen Keller
Fort Wayne,Indiana
Summary
Experienced Office Management and Administration Professional optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
18
18
years of professional experience
Work History
Office Manager
Rooted Pursuits, LLC
11.2022 - Current
- Create, maintain and update filing systems for paper and electronic documents.
- Maintain computer and physical filing systems.
- Oversee office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Manage office operations while scheduling appointments for CEO and CFO.
- Organize and manage travel arrangements for all employees.
- Coach new hires on company processes to achieve maximum production.
- Manag compliance to keep organization operating within legal and regulatory guidelines.
- Leverage data and analytics to make informed decisions and drive business improvements.
- Research potential acquisitions.
- Analyze information to determine viability and fit within portfolio.
- Spearhead integration of acquired companies and employees.
Legal Administrator
Ambassador Enterprises, LLC
11.2018 - 10.2022
- Support administration and research processes for multiple acquisitions.
- Provide key administrative assistance to senior management.
- Keep up-to-date on case progress by frequently reviewing records and reporting findings to clients.
- Answer telephone and coordinate meetings and conferences.
- Support administration and research processes for civil litigation cases.
- Analyze legal documents and identify pertinent issues.
- Prepare and file pleadings, motions and other legal documents in court proceedings.
- Create and finalize contracts and other legal documents for CLO.
- Review and analyze pertinent state and federal laws and legal precedents.
- Monitor incoming contracts and service agreements for correct pricing and information.
- Store and file contract documents in orderly, organized systems.
- Organize and update databases, records and other information resources.
- Create organized filing system to manage department documents.
Paralegal/Legal Assistant
Barrett McNagny LLP
02.2015 - 10.2018
- Provide service on a full-time basis to multiple attorneys
- Communicate with clients, courts, other counsel, and foreign agents for intellectual property and litigation purposes
- Draft, edit, and revise communications and legal documents
- Manage deadlines for a large portfolio of intellectual property and complex commercial litigation
- Cite check legal documents
- Research local court rules
- File documents with State, Federal, and Appeals Courts
- Provide full-service administrative support, including answering the phone, managing mail, filing and organizing documents, arranging attorney travel, and coordinating meetings, depositions and hearings.
Document Retention Clerk
Barrett McNagny LLP
10.2014 - 02.2015
- Provide full-time document retention support firm-wide
- Assist with receptionist desk coverage, including answering phone and greeting clients
- Assist legal assistants with filing and dictation
- Input billing information for attorneys in Juris.
Administrative Assistant
Woodburn Lutheran School
01.2013 - 01.2014
- Provide administrative support to the principal, teachers, and board
- Provide parents and students with information and assistance regarding school events, schedules, and procedures
- Prepare reports for state, principal, and teachers
- Maintain student records
- Update school website
- Provide nursing services to students.
Assistant
Evansville Super Bike Shop
01.2010 - 01.2013
- Process accounts payable and code invoices
- Input data in Lightspeed
- Process title work and lien documents
- Receive and update inventory
- Process coop claims
- Prepare and send marketing emails to current and potential customers
- Perform cashiering tasks, including operating the register, reconciling daily receipts, and preparing deposit information
- Provide customers with information and assistance.
Student Worker
University of Southern Indiana
01.2006 - 01.2011
- Provide administrative assistance to Career Services and Placement
- Assist in preparation of graduate survey
- Assist in tracking internship process
- Assist in coordination of career fairs
- Provide students and employers with information and assistance.
Education
Bachelor of Arts - Accounting And Professional Services
University of Southern Indiana
Evansville, IN05.2011
Skills
- Office Management
- Administrative Support
- Contract Administration
- Travel Coordination
- Excellent Multi-Tasking Ability
- Organizational Skills
Activities
- Strategic Planning Committee for Christ Lutheran Church
- Assistant Track Coach at Woodburn Lutheran School
- Marketing Chair for Activities Programming Board
- Dean's List
- Intramurals
Timeline
Office Manager
Rooted Pursuits, LLC
11.2022 - Current
Legal Administrator
Ambassador Enterprises, LLC
11.2018 - 10.2022
Paralegal/Legal Assistant
Barrett McNagny LLP
02.2015 - 10.2018
Document Retention Clerk
Barrett McNagny LLP
10.2014 - 02.2015
Administrative Assistant
Woodburn Lutheran School
01.2013 - 01.2014
Assistant
Evansville Super Bike Shop
01.2010 - 01.2013
Student Worker
University of Southern Indiana
01.2006 - 01.2011
Bachelor of Arts - Accounting And Professional Services
University of Southern Indiana
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