Gretchin Wheeler
Fort Collins,CO
Summary
Energetic, responsible, and compassionate professional with a strong desire to serve and support in a purposeful way. I am an accountable liaison and a respectful team player who authentically builds relationships, always acts with integrity, and goes above and beyond to provide exceptional service to everyone.
Overview
24
24
years of professional experience
Work History
Assistant to the Chair for the School of Music, Theatre and Dance
Colorado State University
01.2023 - Current
- Advanced calendar management for faculty and leadership, meeting coordination, records management, office operations and event planning.
- Handling sensitive personnel, student, and budget information, discretion with faculty evaluations, hiring and search support, and sound judgment in escalating issues to the Chair.
- Assisting with faculty searches and onboarding faculty, coordinating tenure and promotion processes, supporting curriculum planning and accreditation documentation while being familiar with academic policies and governance structures.
- Monitoring departmental budgets, processing reimbursements, purchase orders, and travel for faculty and staff.
- Training and supervising student workers of a staff of 10 students and manager
Instructional Paraprofessional and Licensed Substitute
Poudre School District
08.2015 - 12.2022
- Help to establish an exemplary classroom culture that balanced high expectations with love and support.
- Cooperate with teachers so that they provide instructional support that leads to dramatic academic gains for students.
- Collaborate with teachers, administrators, and community stakeholders to successfully plan, implement, and maintain an education learning garden Lead, organized, and supported a garden for educational purposes.
- Identify opportunities for additional education and cultivation of critical life skills such as social skills and conflict resolution.
Paraeducator
Chandler Unified School District
07.2014 - 05.2015
- Provided academic inclusive support to students with disabilities as directed in one-to-one and in small groups.
- Communicated students’ progress toward realizing academic and character development goals with their general education teacher on a regular basis.
- Assist with organization, communication, and preparation of necessary instructional documents and materials.
Finance Counselor
University of Phoenix
05.2006 - 04.2011
- Build customer relationships and partnerships with students to help them maintain successful and positive educational experiences.
- Oversee 500+ student accounts, ensuring accurate information is reflected in client management software, as well as the fulfillment of an intimate and positive customer experience.
- Maintain data via various software platforms to ensure accuracy with billing and payment plans.
Administrative Assistant/Safety Coordinator
Roche Constructors Inc.
09.2005 - 03.2006
- Ensured documentation and safety manuals were organized and up to date for current safety procedures at development sites.
- Responsible for coordinating travel arrangements and logistics for the lead management team.
- Organized, maintained, and accurately filed detailed project management plans, permits, and punch lists.
Training Specialist
Affiliated Computer Services (ACS)
06.2002 - 06.2005
- Created documentation for piloted computer trainings and monitored those trainings to ensure completion and sufficient learning.
- Instructed how to review Federal documents to address any variances in immigration, military, or tax documentation to ensure compliance and eligibility for financial aid.
- Audited trainee’s files for Title IV financial aid compliance.
- Prepared documentation for new financial aid procedures.
- Monitored trainee progress and provided weekly progress report to the student to provide guidance and support to complete training and ensure employment.
- Liaison and scheduler for over 80 nationwide campus trainings.
Education
Bachelor of Human Services - Minor in Management
University of Phoenix
01.2010
Hotel & Restaurant Management -
Scottsdale Community College
Skills
- Strategic Communication
- Public Presentation
- Writing
- Interpersonal Skills
- Community Engagement
- Diversity Awareness
- Inclusion
- Conflict Resolution
- Mediation
- Organization
- Efficiency
- Multi-Priority Management
- Enthusiasm
- Motivation
- Organizational Development
- Leadership
- Data Analysis
- Problem Solving
- Process Improvement
- Event Logistics
- Planning
- Management
- Financial Administration
- Microsoft Office
- PeopleSoft
- Social Media
- Self-Motivation
- Team Management
Professional Development
- Team Lead – Big Green Learning Garden, Poudre School District, 2015, present
- Board of Directors – Sproutin Up, 2016, 2019
- Toastmasters, 2000, 2005
- Who Moved My Cheese, 2002
Timeline
Assistant to the Chair for the School of Music, Theatre and Dance
Colorado State University
01.2023 - Current
Instructional Paraprofessional and Licensed Substitute
Poudre School District
08.2015 - 12.2022
Paraeducator
Chandler Unified School District
07.2014 - 05.2015
Finance Counselor
University of Phoenix
05.2006 - 04.2011
Administrative Assistant/Safety Coordinator
Roche Constructors Inc.
09.2005 - 03.2006
Training Specialist
Affiliated Computer Services (ACS)
06.2002 - 06.2005
Bachelor of Human Services - Minor in Management
University of Phoenix
Hotel & Restaurant Management -
Scottsdale Community College