Guadalupe Galindo
North Hollywood,CA
Summary
Friendly Receptionist with background in various office settings. Knowledgeable about security, service and clerical requirements. Takes on multiple simultaneous tasks with excellent time management abilities and resourceful approach.
Overview
23
23
years of professional experience
Work History
HR Administrative Assistant
ITT Aerospace Controls
03.2021 - Current
- Enhanced onboarding experience for new hires through well-organized orientation sessions and timely completion of paperwork.
- Facilitated open communication between employees and management by organizing regular team meetings and maintaining an approachable demeanor.
- Contributed to a positive company culture by planning engaging team-building events and activities.
- Efficiently managed personnel files, ensuring all documents were up-to-date and in compliance with legal requirements.
- Maintained confidentiality of sensitive HR information, adhering to strict privacy guidelines at all times.
- Provided exceptional support to the HR department during high-volume periods, such as open enrollment or annual performance review cycles.
- Acted as a reliable point of contact for employees seeking information on company policies, benefits, or general HR matters.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Processed employee termination paperwork at direction of supervisory staff.
- Answered and redirected incoming phone calls for office.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Organized new employee orientation schedules for new hires.
- Set up orientations and initial training for new employees.
Receptionist
MEND
12.2014 - 04.2017
- Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Helped maintain office security by monitoring visitor access and issuing badges as needed.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
Secretary
David Scharf MD
02.2001 - 09.2011
- Enhanced office efficiency by streamlining filing systems and organizing documents.
- Facilitated communication between departments for improved collaboration and project success.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Coordinated travel arrangements for senior staff, ensuring smooth business trips with minimal disruptions.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Developed strong working relationships with vendors to ensure timely delivery of supplies at the best possible prices.
- Answered multi-line phone system and enthusiastically greeted callers.
- Scheduled appointments and conducted follow-up calls to clients.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Handled daily scheduling tasks and provided administrative support for entire department.
Education
No Degree - Medical Assistant
Bryman College
Reseda08.2000
High School Diploma -
North Hollywood Senior High School
06.1999
Skills
- Office Management
- Scheduling
- Administrative Support
- File Management
- Clerical Support
- Professional Demeanor
- Greeting and Seating Clients
- Organization Skills
- Mail Handling
- Project Coordination
- Data Entry
- PC Proficiency
Languages
Spanish
Native or Bilingual
Timeline
HR Administrative Assistant
ITT Aerospace Controls
03.2021 - Current
Receptionist
MEND
12.2014 - 04.2017
Secretary
David Scharf MD
02.2001 - 09.2011
No Degree - Medical Assistant
Bryman College
High School Diploma -
North Hollywood Senior High School
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