Guadalupe Vargas
Los Angeles,CA
Summary
Seasoned administrative, professional familiar with clerical areas, accounting procedures and records management requirements. Positive, upbeat and dependable team player with an analytical, resourceful and adaptable approach to solving routine and complex problems. Looking for a challenging new role with the opportunity to make a lasting impact.
Overview
6
6
years of professional experience
Work History
File Clerk- Administrative Assitant
Adminsitrative Assistant
Los Angeles , CA
01.2015 - 01.2016
- Managed new files and retrieval requests with speed and accuracy.
- Responded to telephone inquiries from clients, vendors and the public.
- Reviewed incoming correspondence and determined the action required and its priority.
- Designed electronic file systems and maintained electronic and paper files.
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
- Managed clerical needs of company employees, including copying, faxing and file management.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
File Clerk
Los Angele Superior Court
Los Angeles , CA
01.2014 - 01.2015
- Promoted welcoming environment while managing receptionist area and fielding requests for information via phone and in-person requests.
- Helped less experienced staff manage daily assignments.
- Successfully established effective systems for record retention by creating database for daily correspondence tracking.
- Greeted visitors and answered phone calls and received and directed visitors to the appropriate party.
- Answered phones and performed clerical office functions.
- Made copies, sent faxes and handled all incoming and outgoing correspondence.
- Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
- Responded to requests for immediate office support, such as a data searches, office memo drafts or reference retrievals.
Administrative Assistant
California State University Los Angeles
Los Angeles , CA
03.2013 - 05.2014
- Received incoming packages and mail, dispersed parcels and correspondence and shipped outgoing items daily.
- Compiled and produced documents and reports and filed, copied or faxed required papers to appropriate parties.
- Dispersed incoming mail to correct recipients throughout the office.
- Coordinated materials for program needs, including physical files, tracking spreadsheets and update reports.
- Served as a receptionist and gave information or directed visitors and parents to appropriate offices.
- Responded to requests for immediate office support, such as a data searches, office memo drafts or reference retrievals.
Administrative Assistant
Wedbush Inc
Los Angeles, CA
08.2018 - 10.2018
- Compiled and produced documents and reports and filed, copied or faxed required papers to appropriate parties.
- Oversaw the organization, filing and retrieval of records.
- Responded to requests for immediate office support, such as a data searches, office memo drafts or reference retrievals.
- Received and screened a high volume of internal and external communications, including email and mail.
- Successfully established effective systems for record retention by creating database for daily correspondence tracking.
- Answered phones and performed clerical office functions.
- Designed electronic file systems and maintained electronic and paper files.
- Provided comprehensive administrative and clerical support, including organizing files, creating spreadsheets and imaging documents.
Education
Palace Beauty College
03-2016
Los Angeles City College
05.2012
L.A. Trade Technical College
05.2010
University of California Merced
5.2009
Belmont High School
6.2008
Sociology; Psychology
California State University
Skills
Customer Service/ Computer Skills
- Transmitting files
- Check processing
- Routing correspondence
- Transporting files
- Resolving errors
- Protecting information
- Tracking documents
- Records management Systems
- Phone Call Answering
- Sorting Packages
- Organization
- Database Organization
- Sensitive Material Handling
Timeline
Administrative Assistant
Wedbush Inc
08.2018 - 10.2018
File Clerk- Administrative Assitant
Adminsitrative Assistant
01.2015 - 01.2016
File Clerk
Los Angele Superior Court
01.2014 - 01.2015
Administrative Assistant
California State University Los Angeles
03.2013 - 05.2014
Palace Beauty College
Los Angeles City College
L.A. Trade Technical College
University of California Merced
Belmont High School
Sociology; Psychology
California State University
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