Guadalupe Marisa Solis
Arlington,TX
Summary
Payroll professional with strong background in payroll management, compliance, and system implementation. Known for driving process improvements and ensuring payroll accuracy and timeliness. Collaborative team player focused on achieving results and adapting to changing needs. Expertise in payroll software and regulatory requirements.
Experienced with managing end-to-end payroll processes for large organizations. Utilizes comprehensive knowledge of payroll systems and compliance to ensure accuracy and efficiency. Track record of fostering team collaboration and adapting to dynamic environments.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
13
13
years of professional experience
Work History
Payroll Manager
Platinum Dermatology Partners
09.2023 - 06.2024
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Calculated deductions and processed payroll for employees.
- Streamlined timekeeping procedures through the implementation of an automated system that accurately tracked employee hours worked for more efficient payroll processing.
- Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
- Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
- Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
- Developed and implemented payroll procedures and policies to determine compliance with regulations.
- Mentored junior team members, helping them develop the skills necessary for career advancement within the payroll field.
- Managed a team of payroll specialists, providing training and guidance to ensure timely and accurate payroll processing.
- Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
- Responded to employee inquiries to provide assistance with payroll-related questions.
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Coordinated new hire and termination processes to facilitate smooth operations.
- Collaborated with HR and Finance departments for seamless integration of new hires into the payroll system.
- Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Performed banking, business administration and financial tasks to guarantee five-star service for clients.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
- Complied with established internal controls and policies.
- Supported financial director with special projects and additional job duties.
- Coordinated with finance to reconcile payroll accounts, ensuring accuracy in financial reporting.
- Customized payroll reports for management, providing valuable insights into labor costs and financial planning.
- Optimized tax filing procedures, ensuring compliance and avoiding penalties.
- Facilitated transition to new payroll system, minimizing disruptions and maintaining payroll continuity.
- Collaborated with HR to integrate payroll and benefits administration, streamlining operations and improving employee experience.
- Advocated for employee benefits improvements, contributing to competitive total compensation package.
- Developed comprehensive training programs for payroll staff, elevating team expertise and reducing errors.
- Managed year-end payroll activities, ensuring timely and accurate W-2 distribution.
- Established payroll helpdesk, enhancing support for employees and managers with payroll queries.
- Increased employee satisfaction by resolving payroll discrepancies quickly and accurately.
- Resolved complex payroll issues, restoring trust and confidence among employees.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Passionate about learning and committed to continual improvement.
- Worked flexible hours across night, weekend, and holiday shifts.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
- Paid attention to detail while completing assignments.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Learned and adapted quickly to new technology and software applications.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Proved successful working within tight deadlines and a fast-paced environment.
- Developed and maintained courteous and effective working relationships.
- Demonstrated strong organizational and time management skills while managing multiple projects.
Senior Payroll Specialist
Darling Ingredients Inc
02.2022 - 04.2023
- Correct Connector/upload errors
- Entering New Hire information in HCM & ADP
- Update manual entries for terms, new hires
- Adding union information (dues, insurance, misc
- Deductions)
- Keying recurring pay elements as sent by HR or locations
- Create off-cycles for processing
- Correct/Update information in ADP as required for timely and accurate processing of payroll
- Process time files for upload to Payroll Vendor
- Review audit reports and make corrections as needed
- Returned ACH
- Check reissue requests
- Returned 3rd party payments
- Monitor classification of garnishment type
- Respond to requests for info from ADP
- Created Manual for Garnishment Process
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Implemented time-saving procedures for handling garnishments and deductions, reducing processing errors and improving efficiency.
- Reconciled health care benefits, tax contributions, and retirement accounts to facilitate large-scale account reconciliations.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Provided training for junior staff members on proper payroll practices, fostering professional growth within the department.
- Collaborated with HR to maintain up-to-date employee records, facilitating accurate paycheck calculations.
- Partnered with benefits administration team to integrate benefit deductions into the payroll system seamlessly.
- Adjusted tax withholdings according to employee requests while adhering to federal regulations thus avoiding penalties or fines.
- Managed payroll for over 500 employees, ensuring timely and accurate payments.
- Developed comprehensive payroll reports for management review, aiding informed decision-making processes.
- Initiated process improvements that led to faster turnaround times on year-end tax documents such as W-2s or 1099s for employees.
- Resolved payroll discrepancies quickly and successfully.
- Maintained strict confidentiality of all payroll information and records.
- Provided customer service to employees regarding payroll inquiries and issues.
- Collaborated with human resources, adcounting and other departments to confirm payroll accuracy.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Tracked employee vacation, sick and personal time.
- Coordinated resolution of payroll discrepancies.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Developed and implemented payroll procedures to streamline workflow.
- Generated reports to track employee time and attendance.
- Audited timesheets and payroll records for accuracy.
- Completed payroll accurately and timely to meet employee expectations.
- Processed manual checks for employees in accordance with company policies.
- Updated employee files with new details such as changes in address or salary levels.
- Processed timecards and payroll data for team of employees.
- Conducted regular audits of payroll records to identify discrepancies and ensure accuracy throughout the organization.
- Applied knowledge of regulations, employment law, and tax code to keep operations in compliance with applicable standards.
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Created new hire and termination documents for payroll.
- Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
- Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
- Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
- Proactively identified opportunities for process improvement and implemented changes to enhance overall efficiency within the payroll function.
- Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency.
- Maintained strict confidentiality regarding sensitive employee information while processing biweekly payrolls efficiently.
- Resolved employee pay discrepancies swiftly and professionally, maintaining positive relationships with staff members.
- Oversaw accurate processing of special payroll situations, such as bonuses, terminations, and leaves of absence, maintaining strict adherence to policies.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Passionate about learning and committed to continual improvement.
Lead Payroll Specialist
PARALLON
07.2016 - 06.2019
- Bi-Weekly payroll processing for 10,000+ employees in multi- states using Kronos and Lawson
- Oversee day to day operations of a team of Payroll Specialist who prepare and perform payroll processing
- Analyze daily reports, Process dept
- Changes, job code changes, LP Trans
- Set up new hires
- Insure process is following required SOX controls
- Process MCR (Manual Check Requests)
- Test time for pay rules to ensure payment of shift diffs are calculated correctly
- Run required Kronos reports in ordinance with required SOX controls
- Process PR82's and W2C's for current and prior year tax
- Set up direct deposit
- Analyze reports for reasonableness
- Work closely with customer to ensure quality assurance and service level agreements have been met
- (RFL: Resigned to care for terminally ill family member)
Payroll Coordinator
EMPLOYBRIDGE
11.2011 - 07.2016
- Weekly payroll processing for 10,000+ employees in multi- states
- Checked & Verified Time Cards, Data Entry, Garnishments / Verifications, Filing, Employee Verifications, Verified state & local taxes, Audited Files, Created Audit Logs
- Processed MCR (Manual Check Requests) for temporary employees, bonuses, late timecards, etc
- (RFL: Accepted offer at Parallon)
Office Manager
MATA AUTO SALES
08.2011 - 11.2011
- Maintained office services by organizing office operations and procedures; prepared payroll, controlled correspondence; designed filing systems; reviewed and approved supply requisitions; assigned and monitored clerical functions
- Responsible for creating quotes, invoicing, and collections
- Completed operational requirements by scheduling and assigning employees; followed up on work results
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
Education
High School Diploma -
Bryan Adams High School
Dallas, TX07-2001
Skills
- Kronos
- UKG
- ADP
- Lawson Portal
- 10-Key
- HCM
- Oracle
- Bi-weekly payroll processing
- Reviewing timesheets
- Resolving discrepancies
- Payroll System Implementation
- Year-end Procedures
- Data review
- Direct Deposit Management
- New hire processing
- Payroll Software Expertise
- Payroll Policies Development
- Payroll Training
- Recordkeeping skills
- Expense reimbursements
- Documentation requirements
- Compliance understanding
- Payroll Vendor Management
- Upgrading systems
- Workflow Coordination
- Check processing
- Payroll document management
- Reporting and documentation
- Submitting tax payments
- Employment verifications
- Resolving payroll problems
- Multi-state payroll
- Data entry abilities
- Garnishment processing
- Bi-weekly payroll management
- Attention to Detail
- Customer Service
- Willing to Learn
- Typing and 10-Key Entry
- Customer relationship development
- Word Processing
- Proactive and Focused
Payroll Processing
Maintaining employee records
Internal Controls
Decision-Making
Process Implementation
PTO accrual
Time sheet review
Analytical Skills
Spreadsheet Creation
Data Entry
Daily payroll activities
Developing office systems
Telephone and email etiquette
Pay Adjustments
Policy Adherence
Exceptionally organized
Ten-key operator
Timecard Management
Record-keeping
Conflict Resolution
Payroll Auditing
Paperwork Processing
Automated and Manual Check Processing
Meeting deadlines
Timekeeping
Employment Verification
Period-End Reporting
Payroll policies and procedures
Processing wage withholding orders
Payroll Reconciliation
ADP Workforce Now
Processing garnishments
Investigating discrepancies
Payroll reviews
E-Mail and Telephone Communication
Vacation and Leave Tracking
Timeline
Payroll Manager
Platinum Dermatology Partners
09.2023 - 06.2024
Senior Payroll Specialist
Darling Ingredients Inc
02.2022 - 04.2023
Lead Payroll Specialist
PARALLON
07.2016 - 06.2019
Payroll Coordinator
EMPLOYBRIDGE
11.2011 - 07.2016
Office Manager
MATA AUTO SALES
08.2011 - 11.2011
High School Diploma -
Bryan Adams High School
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