Guerdy Louissaint
Atlanta,GA
Summary
Motivated Administrative Assistant/Secretary with 8 years of experience offering office support in Public Services industry. Meticulous and systematic, skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
MPCE
Port-au Prince, Haiti
09.2017 - Current
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Provided secretarial and office management support while building cooperative working relationships.
- Prepared expense reports on behalf of executives in accordance with company policies and procedures.
- Scheduled staff and monitored resource allocation to provide optimal coverage and service.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Raised funds by organizing multiple events and diligently managed details to meet deadlines.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Answered questions from customers regarding products and services offered by the company.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Secretary
ONPES
Port-au-prince
12.2016 - 09.2017
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Managed multiple calendars and contacts using computer software.
- Managed staff calendars and coordinated travel, meeting and hotel accommodations.
- Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
- Coordinated meeting logistics such as room reservations and catering services.
- Sent and distributed mail and parcels.
- Scheduled meetings and sent invitations specifying time and location.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Processed documents and materials for dissemination to appropriate parties.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
Education
Associate of Arts - Secretarial Studies And Office Administration
CISA
Port-au-prince06-2016
Skills
- Research
- Clerical Support
- Meeting Planning
- Document Control
- Office Administration
- Mail Handling
- Report Writing
- Minute Taking
- Proposal Writing
- Memo Preparation
- Calendar Management
- Expense Reporting
- Appointment Scheduling
- Scheduling
- Administrative Operations
- Microsoft Word
- Excel Spreadsheets
- Mail Management
Timeline
Administrative Assistant
MPCE
09.2017 - Current
Secretary
ONPES
12.2016 - 09.2017
Associate of Arts - Secretarial Studies And Office Administration
CISA
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