Hi, I’m
Guy Graves
San Antonio
Summary
Program management professional with proven track record in successfully coordinating and executing multifaceted projects. Expertise in resource allocation, fostering team growth, and stakeholder engagement ensures seamless operations and goal attainment. Strong focus on team collaboration and adaptability to evolving project demands. Expert in logistics oversight and customer service, ensuring program and mission success. Known for exceptional organizational skills, effective communication, and results-driven approach.
Dedicated professional with a history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges. .
Overview
10
years of professional experience
Work History
United States Air Force
Program Administrator
02.2024 - Current
Job overview
- Developed and maintained a comprehensive database of over 138,000 program participants spanning Joint Base San Antonio (Lackland AFB, Ft Sam, Randolph AFB, Camp Bullis, ROTC, Recruitment Offices, Texas Guardsmen, and Air Force Reserve components) directly tracking progress and ensuring appropriate follow-up actions were taken as needed.
- Mentored 35 junior staff members by sharing knowledge and insights gained through years of experience in the field, fostering a supportive work environment conducive to professional growth. Organized training sessions for staff members involved in the administration of programs to develop their skills further and enhance overall team performance.
- Maintained accurate records while testing 8,500 Airmen while simultaneously resolving a backlog of 7,000 documents, using data-driven analyses to inform future planning and decision making. Ensured compliance and resource optimization.
- Identified key areas for improvements. Streamlined program processes by implementing workflow procedures. Through digitizing records and eliminating paperwork, the Air Force saved 1,500 man-hours per month as well as cost savings of office supplies, resulting in over $20,000 in improved efficiencies and resource allocation.
- Established program policies and procedures to comply with regulatory requirements. Ensured compliance with applicable regulations by maintaining up-to-date knowledge of relevant laws governing program activities.
- Maintained communication regularly with Air Force leadership chains in Active Duty, Guard, Reserve, ROTC, and recruiting centers attached to Joint Base San Antonio, to train over 50 program managers and more than 450 trainers to work with the 80,000 Airmen located in the state of Texas.
United States Air Force
Senior Personnel Supervisor
03.2023 - 01.2024
Job overview
- Provided guidance and leadership for 3 offices divided into 4 branches, comprised of 180 civilian, contractor, and joint service multi-disciplined personnel.
- Collaborated with executive leadership to establish organizational goals related to operational planning and management initiatives. Ensured teams were positioned, trained, and understood the mission and vision and their specific roles within the organization.
- Ensured compliance with federal agency, state, and local policies, guidance, and laws through diligent monitoring, documentation, and policy updates as needed. Vetted all company documents to ensure proper creation, and compliant storage and filing.
- Led company-wide diversity and inclusion efforts, attended a 2-day working group to collaborate with 55 executives on best practices. Attended monthly meetings to plan quarterly inclusion events for the 2,000 member workforce. Created a more inclusive workplace culture that valued diverse perspectives.
- Facilitated smooth transitions during office mergers and mission realignments by effectively managing change processes and integrating new personnel into existing teams. Enhanced workforce agility by cross-training employees across multiple departments, leading to improved collaboration and operational efficiency.
- Resolved employee conflicts promptly and professionally, fostering a positive work environment and maintaining high morale levels. Fostered a collaborative work environment by implementing team-building activities and encouraging open communication among staff members. Held weekly mentorship meetings inviting mentors and leaders to share knowledge and experiences.
United States Air Force
Team Chief
02.2022 - 02.2023
Job overview
- Managed 24 executive programs to support a Squadron of 270 Airmen comprised of 16 varying professions. Provided administrative support to the Command team preparing, tracking, and reviewing administrative tasking. Led as the primary travel authority working with an annual budget of $100,000 to validate, approve, and ensure work-related trips were funded and compliant.
- Boosted morale by organizing regular team-building activities and fostering a positive work environment. Headed monthly committee for training and large-scale Squadron events. Led 12 supervisors and 65 volunteers over a 12 month period.
- Developed strong relationships with outside resources for linguistic development. Articulated mission needs, attended meetings and conferences resulting in doubled manning, increased customer satisfaction and higher retention rates. Language Program Manager who coordinated $300,000 in annual training, $85,000 in proficiency payments for 22 Airmen, maintaining their development through 5 databases in compliance with Congressional mandates.
- Evaluated employee performance regularly, recognizing achievements and addressing concerns promptly. Provided clear direction to the team through concise communication of expectations and objectives on a regular basis.
United States Air Force
Mission Training Lead
03.2020 - 01.2022
Job overview
- Evaluated teaching methods to optimize learning outcomes within diverse working environments. Implemented innovative training programs that facilitated skill-building across various departments within the organization. Served as the primary training expert, responsible for creating 6-month training pipelines, vetting and assigning trainers within each specialty and office for On-The-Job training. Tracked progress and development of progress and testing through development of an on-line database.
- Organized informative seminars featuring guest speakers from relevant industries, enhancing employees'' knowledge base beyond internal expertise.
- Served as the primary point of contact for external training vendors, negotiating $60,000 in annual contracts and ensuring close alignment with company objectives.
United States Air Force
Mission Coordination Lead/Direct Line Supervisor
09.2016 - 02.2020
Job overview
- Supervised mission accesses within 2 databases. Tracked over 150 systems and needed legal requirements for usage. Trained 55 Airmen and maintained their annual training/currency.
- Direct line supervisor of 21 team leads and their subordinate Airmen. Mentored their career development and training. Primary On-The-Job training coordinator responsible for developing 10 trainers, penning/validating testing, documenting progress, and providing tailored feedback.
- Squadron Self-Care/Aid instructor for 320 members. Liaised closely with 3 offices to prepare every member for deployment. Maintained 100% readiness during a critical operations tempo aligning training with current world events.
United States Air Force
Operations Lead
07.2015 - 08.2016
Job overview
- Responsible for 7 vehicles safeguarding $140,000 in government assets. Coordinated regular maintenance, fueling and tracking with a $70,000 budget.
- Served as unit Physical Training Leader and Program Manager to the Commander. Personally coached 53 struggling Airmen to improve their physical wellbeing. Every one of them was able to continue serving in their careers and fulfill their military contracts.
- Enhanced team productivity by providing ongoing training and development opportunities.
Education
American Military UniversityCharles Town, WV
Bachelor of Science from Intelligence Studies
09-2022
Community College of The Air ForceMontgomery, AL
Associate of Science from Intelligence Technologies
06-2013
Defense Language InstituteMonterey, CA
Certificate of Course Completion from Russian Language - Basic
09-2005
Brigham Young University - IdahoRexburg, ID
Associate of Arts from General Studies
06-2004
Sweet Home High SchoolSweet Home, OR
High School Diploma
06-1997
Skills
- Resource coordination
- Logistics oversight
- Meeting facilitation
- Metric tracking
- Operations oversight
- Policy and procedure improvements
- Customer service experience
Languages
Russian
Professional Working
Spanish
Professional Working
Timeline
Program Administrator
United States Air Force
02.2024 - Current
Senior Personnel Supervisor
United States Air Force
03.2023 - 01.2024
Team Chief
United States Air Force
02.2022 - 02.2023
Mission Training Lead
United States Air Force
03.2020 - 01.2022
Mission Coordination Lead/Direct Line Supervisor
United States Air Force
09.2016 - 02.2020
Operations Lead
United States Air Force
07.2015 - 08.2016
American Military University
Bachelor of Science from Intelligence Studies
Community College of The Air Force
Associate of Science from Intelligence Technologies
Defense Language Institute
Certificate of Course Completion from Russian Language - Basic
Brigham Young University - Idaho
Associate of Arts from General Studies
Sweet Home High School
High School Diploma
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