GWEN TAYLOR
Upper Marlboro,MD
Summary
Administrative professional with years of office administration, clerical and data entry support. A wealth of experience utilizing various ERP systems (such as AS400) for order entry and management. Consummate professional who is resourceful, organized; detailed oriented; experienced in maintaining effective office administrative procedures. Advanced master of Microsoft Excel, including data entry, reporting, VLOOKUP’s, pivot tables, and formulas. Driven Legal Assistant with 6 years of experience in claims insurance law. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Committed to streamlining processes to facilitate growth in claims insurance law. Seasoned collaborator experienced in meeting needs, improving processes and exceeding requirements in team environments. Diligent worker with strong communication and task prioritization skills. Goal-oriented legal assistant's experienced in providing administrative support to legal departments with focus on document management. Demonstrated ability in interpreting legal documents and policies. Results-driven professional skilled in researching legal case information and preparing necessary correspondence with strong understanding of legal terminology and processes. Adept in maintaining confidential records and client information. Pleasantly assists attorneys in preparing for trials and other legal proceedings.
Overview
23
23
years of professional experience
Work History
Legal Assistant
ICIM Services, Inc.
11.2019 - Current
- Coordinate and assist in preparation of new and renewal applications for property, casualty agent and broker licenses for staff members of Brokers in forty-nine states and District of Columbia
- Assist in maintaining applications for agent appointments with commercial carriers with whom Brokers places business
- Draft correspondence and communications with service providers, insurance carriers, and state insurance departments regarding licensing applications and appointments
- Assist in maintaining filing system of all applications, appointment documents, and other compliance materials
- Prepare and file reports required by states in connection with Brokers business, such as annual report filings to do business in various states
- Coordinate with Finance Department when franchise or other types of taxes are due in accordance with annual report filings
- Assist supervising attorney in preparation of Litigation Notebook by reviewing legal publications to identify relevant cases, corresponding with courts to obtain relevant legal filings, maintaining Notebook files, drafting summaries, and preparing Notebook for publication by typing, copying, and mailing document
- Maintain ledger for legal disbursement account
- Assist supervising attorney in preparation of Annual Report by drafting and proofing copy and handling correspondence with design firm
- Assist supervising attorney by drafting year-end claims summaries
- Review publications for items relevant to attorney projects and retain appropriate articles
- Maintain chronological files of attorney correspondence
- Provide initial review of bills from certain service providers, including licensing service provider and bonding companies
- Perform legal research using Lexis, Pacer, and Internet and provide other legal and administrative support, as required.
Logistics Coordinator
Geva Logistics
12.2017 - 11.2019
- Processed military household goods by coordinating shipping requests domestically and overseas
- Utilized AS400 and other ERP’s to enter orders/create purchase orders for office supplies, maintain records, and manage database systems
- Submitted shipping documents via Electronic Transportation Acquisition - Defense Personal Property Systems
- Corresponded with members to rectify problems, such as date changes, damages and/or delays
- Developed and maintained relationships with origin/destination agents
- Prepared shipping inventory documents, bills of lading, container manifest, and loss of damage
- Determined shipping routes for households to be shipped
- Answered phone calls and transferred as necessary.
- Tracked orders and notified customers of status or potential delays.
Office Administrator / Security Administrator
KCCT Architects
02.2001 - 06.2017
- Ordered all needed office supplies and/or equipment utilizing ERP to enter orders/create purchase orders
- Entered, disseminated and tracked all secure documents and drawings in SIMS database
- Verified entered data, correcting, deleting, or reentering data, being sure to remove duplicated information
- Matched and entered purchase orders and invoices
- Tracked payments, purchase orders, invoices and statements
- Assisted with RFP/Proposals preparation and submissions to government agencies
- Managed personnel and security electronic and hard copy filing systems
- Provided front desk reception coverage, administrative and clerical support (mailing, scanning, faxing, copying, filing)
- Opened, sorted and distributed mail to various professionals in office
- Prepared and edited contract and proposal document for submission
- Managed office maintenance issues and service requests with building management
- Scheduled and coordinated meetings and travel arrangements for staff and clients
- Served as Security Administrator under supervision of FSO (Facility Security Officer)
- Processed all NACLC, SSBI, SSPR, and PPR investigations/re-investigations for cleared personnel
- Conducted NDA and travel briefings/debriefings and security awareness training for secure personnel
- Reviewed security paperwork for accuracy, completion and submitted via JPAS and e-FCL
- Prepared/submitted audit forms for annual DSS Security Audit
- Investigated security incidents and reported violations as appropriate
- Recorded payroll data in system.
Education
High School Diploma -
Spring High School
Spring, TX05.1992
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Adobe Acrobat, In-Design, and Photoshop
- SIMS Database Management
- ADP, QuickBooks and Deltek Financial
- Concur Travel Management
- Communication skills (written and verbal)
- Detail oriented; Multi-tasking
- Working inter-departmentally
- Scheduling/Planning
- Microsoft Office
- File Organization
- Administrative Support
- Document Preparation
- Legal Research
- Document drafting
- Document filing
- Proofreading
- Office Management
- Task Prioritization
- Organizational Efficiency
Timeline
Legal Assistant
ICIM Services, Inc.
11.2019 - Current
Logistics Coordinator
Geva Logistics
12.2017 - 11.2019
Office Administrator / Security Administrator
KCCT Architects
02.2001 - 06.2017
High School Diploma -
Spring High School
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