Summary
Overview
Work History
Education
Skills
Timeline
Generic

Gwendolyn Abrams

Flagstaff,AZ

Summary

Ensure appropriate coverage and scheduling of front desk; stepping in to assist during heavy volume or front desk staff absences. Oversee the work of students assigned to the front desk to ensure adequate and appropriate customer service. Provide training and directions as necessary. Identify methods and tools to allow for more inquiry resolution at the front desk, minimizing the numbers of inquiries needing to be forwarded to functional teams. Professional and people-oriented individual with over 15 years’ experience in providing expertise as a HR Generalist and Benefit Administration. Conduct internal investigations of escalated employee concerns and complaints. Conducts new employee orientations on-site to ensure employees gain and understanding of benefit plans, policies, and procedures. Provide day-to-day advice and guidance to employees and leadership on a wide range of employee relations matters. Plan and conduct new employee orientation. Oversee information system and Considering the relative costs and benefits of potential actions to choose the most appropriate one. Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success. Conscientious and compassionate human resources professional with drive for helping employers recruit, develop and retain qualified candidates. Skilled at partnering with management teams to build employee-centric cultures promoting positive morale and optimizing productivity. Motivating and positive with excellent interpersonal, coaching and communication skills.

Overview

22
22
years of professional experience

Work History

Assistant Manager, HR Administration

Northern Arizona University
11.2022 - Current
  • Supervised day-to-day Front Desk operations to meet performance, quality and service expectations.
  • Monitored check requests intake and deposit records, increasing accuracy, and reducing discrepancies.
  • Responsible for planning, organizing, and scheduling the front desk; providing leadership to support staff and student workers including training, assigning and checking work tasks; general office support for assigned HR units and programs; explaining and applying established Human Resources rules, policies, and procedures; reviewing, developing, and maintaining accurate records, correspondence, and databases; assisting clients; maintaining electronic and paper files; producing reports; gathering and organizing documentation; and other duties as assigned.
  • Partner Assistance Program: Administers Partner Assistance Program including processing applications, coordinating communications, and offering appropriate assistance to participants.


  • Background checks/Fingerprinting: Coordinate the HR background check/fingerprinting processes. Coordinate scheduling and results of fingerprinting sessions. Provide background/fingerprint release dates and status update. Send verification emails when needed. Refer issues/hits to the appropriate HR Business Partner. Oversee the financial process related to background checks/fingerprinting. Collect required financial documentation. Balance and reconcile statements. Ensure receipts are scanned and obtained.


  • eCERT: Administer the eCERT (Conduct, Ethics, Reporting, and Transparency) process. Send reminders for eCERT completion and department reports. Monitor email box and respond to inquiries. Coordinate resolution of systems issues. Escalate non-compliance up supervisor chain following standard procedures.


  • Employment Verification: Coordinate and provide oversight for inquiries related to employment verifications for current and former NAU employees and manage exceptions to the employment verification Work Number process. Direct to the Work Number as appropriate for processing and proofread responses before being sent. Resolve issues associated with special circumstances where the Work Number may not be an appropriate mechanism for employment verification. Handle complaints from employees and entities utilizing the Work Number. Conduct verifications through the federal e-Verify system or HireXpress.


  • Unemployment Coordination: Oversees and coordination of unemployment processes at NAU. Counsels and advises employees and coordinates procedures for collection of unemployment compensation benefits. Represents the University at unemployment hearings. Provides training and counsel to HR staff who support and process unemployment at NAU.


  • Supervise the HR Specialist position. Provide guidance, support, and instruction to assist in task completion. Answer question, offer insight, and organize tasks. Assist in following policies and ensure position is adhering to all HR standards and policies.

HR Coordinator, Intermediate

Northern Arizona University
03.2021 - 11.2022
  • Kept employee files up to date and accurate.
  • Completed background and reference checks to facilitate hiring and onboarding of employees.
  • Reviewed human resources paperwork for accuracy and completeness.
  • Provides support to HR operations by providing oversight, delegation, coordination, and /or direct service of HR support duties. Delivering high quality customer service through planning, organizing, and scheduling front desk coverage.
  • Assist in NAU talent management processes as needed concerning; Advertising, Applicants,partner assistance program, HireExpress, background checks/fingerprinting, and other support.
  • Assist in other HR functional areas needed, such as: eCERTS, and employment verifications, unemployment coordination, Supervision/Lead – provide leadership, direction, coordination, support and training for students and temporary employees.
  • Complete special assignments and projects as required.

Sr. HR Specialist, Sr.

Northern Arizona University – AZ
12.2020 - 03.2021
  • Provides support to HR operations by providing oversight, delegation, coordination, and /or direct service of HR support duties
  • Delivering high quality customer service through planning, organizing, and scheduling front desk coverage
  • Assist in NAU talent management processes as needed concerning; Advertising, Applicants,partner assistance program, HireExpress, background checks/fingerprinting, and other support
  • Assist in other HR functional areas needed, such as: eCERTS, and employment verifications, unemployment coordination, Supervision/Lead – provide leadership, direction, coordination, support and training for students and temporary employees
  • Complete special assignments and projects as required.

Human Resource Manager Consultant

Optima Office, Inc
01.2019 - 04.2022
  • Full cycle Recruiting (Internal/External Clients) Successfully Recruiting Consultants for CA and AZ locations
  • Successfully completed over 100 of On-boarding new hire trainings in all company supported systems
  • Successfully completed over 50 employee employment verifications for house loans and car loans
  • Provide counsel and assistance to team members and all levels of management on ER issues
  • Maintain accurate, timely, and required documentation of activities to ensure quality employee relations records and metrics in ER web-based systems
  • Help research ER trends and issues
  • Plan and conduct new employee orientation
  • Oversee information system and Considering the relative costs and benefits of potential actions to choose the most appropriate one
  • Collaborates with other centers of excellence such as HR Business Partners and Legal Department
  • Successfully negotiated and extended employment offers to executive and lower level elected candidate positions
  • Effective listen and capture feedback from employees during exit interviews
  • Successfully assist employees with appeals for their claims and provide benefit rates to employees, and team member of the open enrollment team and enroll newly eligible employees during on-boarding and answer employees’ questions surrounding benefit summaries
  • Successfully communicate new hire policies and answer employee questions
  • Consult and build relationships with all levels of team members
  • Execute basic data transactions in Workday HR System
  • Create monthly employee change review reports
  • Make sure employee data is compliant and filed in appropriate areas
  • Support Staff
  • Manage I-9’s forms for over 6o employees

HR Compliance Specialist

Wells Fargo AZ
11.2018 - 01.2019
  • Successfully complete over 75 audits daily to Support Recruiting Team and make sure the interview guides are compliant according to the EEOC
  • Successfully review interview paperwork for audit and compliance and communicate to recruiting team about any missing documentation
  • Conduct internal investigations of escalated employee concerns and complaints
  • Partner with Employment Legal to mitigate exposure on charges, attorney demand letters, litigations and arbitrations including settlement of claims
  • Review severance disputes and appeals
  • Investigate claims and requests and provide and respond to severance appeals
  • Build the capability of managers, through coaching
  • Provide audit reporting on compliance initiatives company wide
  • These audit functions stem from compliance with EEOC responsibilities

HR Talent Agent

DIRTT Environmental Solutions
12.2017 - 08.2018
  • Successfully support leadership staff with by conducting new hire orientations and monthly departmental meetings for safety compliance
  • Communicate employee compensation, benefits, schedules, working conditions and promotion opportunities to over 80 employees
  • Successfully coordinated year company events and accommodations for over 100 employees and clients
  • Successfully negotiate employment offers with management and extend offers to selected candidates
  • Provide day-to-day advice and guidance to employees and leadership on a wide range of employee relations matters
  • Successfully completed employee employment verifications for various employees for home loans
  • Process and administered benefits, short/long term disability, workers compensation and any type of employee leave and communicate to all employees about their legal rights and responsibilities
  • Lead monthly safety meetings, conduct new hire safety and annual GHS HazCom training for over 80 employees
  • Successfully managed over 80 employee file folders securely with confidentiality
  • Post current open positions on job boards and coordinate on-site job fairs
  • Successfully communicate benefits about the trip reduction program, PPE reimbursement for employees, employee referral program

COBRA Specialist

OneSource Virtual AZ
08.2016 - 09.2017
  • Provided professional and timely service to internal and external customers
  • Effective communication skills via telephone, email, and in person
  • Participated in new business implementation processes, provided accurate and timely responses to all inquiries
  • Processes qualifying events, resolved COBRA administration service issues with internal staff and outside vendors
  • Advises COBRA participants of regulatory requirements regarding grace period processing
  • Processed all incoming and outgoing COBRA related correspondence
  • Exceeded all performance standards and goals
  • Participated in open enrollment and assume other duties as assigned by Manager
  • Ensure Legal Compliance through external and internal training resources

HRIS Analyst

Safeway/Albertsons Corporate Office
02.2016 - 08.2016
  • Support and maintenance of the HRMS application in additional to other systems supported by the HRMS team
  • Ensure data integrity
  • Testing of system changes, report writing, and analyzing data flows for process improvement
  • Supported system upgrades, testing and other projects
  • Write, maintain and supported a variety of reports or queries utilizing appropriate reporting tools

Sr HR Specialist

Orbital ATK, AZ
06.2008 - 01.2016
  • Supported Human Resource staff with new hire orientation and monthly departmental meetings
  • Provide support to HR team/managers/directors with running queries and producing reports
  • Explained employee compensation, benefits, schedules, working conditions and promotion opportunities
  • Captured key feedback from employees during exit interviews
  • Coordinated complex travel schedules, accommodations and trip logistics for candidates and executives
  • Identified development opportunities and succession gaps
  • Coordinated employment offers with management and extended offers to selected candidates
  • Entered personnel and subcontractor data into a central database
  • Administered benefits and paperwork for employee leaves such as FMLA, STD, LTD, and LOA
  • Assisted management staff in annual year-end processes and audits
  • Submitted background checks on candidates obtaining information from law enforcement officials, previous employers
  • Reviewed Human Resources paperwork for accuracy and completeness by verifying, collecting and correcting additional data
  • Lead the Intern Program, Proxy for Cohort Master’s program for Engineers and Management Training

Sr PR Exec Admin/Receptionist/Claims Examiner

MVP HealthCare
12.2001 - 07.2005
  • Typed over 20 form letters monthly, updated spreadsheets and reports with
  • Scheduled travel for team members
  • Audit Physician applications
  • Direct incoming calls
  • Provided clerical support
  • Processed medical/dental claims
  • Serviced member and provider concerns through research and providing information

Education

Bachelor of Science - Business Management

University of Phoenix

No Degree - Human Resources Management Certificate

University of Phoenix
Phoenix, AZ
05.2008

Skills

  • Excellent Attention to Detail
  • Office Manager
  • Superb Interpersonal skills
  • Confidentiality
  • Self-Starter
  • Problem Solving
  • Customer Service
  • HRIS Analyst
  • Workflow Processes
  • Verbal and Written Communication
  • Team Collaboration
  • Business Administration

Timeline

Assistant Manager, HR Administration

Northern Arizona University
11.2022 - Current

HR Coordinator, Intermediate

Northern Arizona University
03.2021 - 11.2022

Sr. HR Specialist, Sr.

Northern Arizona University – AZ
12.2020 - 03.2021

Human Resource Manager Consultant

Optima Office, Inc
01.2019 - 04.2022

HR Compliance Specialist

Wells Fargo AZ
11.2018 - 01.2019

HR Talent Agent

DIRTT Environmental Solutions
12.2017 - 08.2018

COBRA Specialist

OneSource Virtual AZ
08.2016 - 09.2017

HRIS Analyst

Safeway/Albertsons Corporate Office
02.2016 - 08.2016

Sr HR Specialist

Orbital ATK, AZ
06.2008 - 01.2016

Sr PR Exec Admin/Receptionist/Claims Examiner

MVP HealthCare
12.2001 - 07.2005

Bachelor of Science - Business Management

University of Phoenix

No Degree - Human Resources Management Certificate

University of Phoenix
Gwendolyn Abrams