Gwendolyn Larkin-Cosby
Pearl,Mississippi
Summary
Dedicated Executive Assistant offering nearly a 45-year background in administrative functions in Private, Public, and Client Sectors. Demonstrated strong organizational and communication skills and board administration. Effective at independently planning and managing diverse business relationships. Proficient in time management with disciplined execution strategy.
Overview
44
44
years of professional experience
1
1
Certification
Work History
SENIOR EXECUTIVE ASSISTANT & BOARD ADMINISTRATOR
Community Action Agency Cincinnati-Hamilton County
Cincinnati, OH
04.2006 - 02.2020
- Provided high-level support on broad range of business initiatives as Executive Assistant to the President and CEO
- Represented President/CEO to executive clients, VIPs, donors, stakeholders, and board members.
- Supported new projects in collaboration with senior leadership
- Planned and managed large-scale corporate events, including meetings, lunches, and special gatherings for 200+ employees
- Coordinated travel arrangements, agendas, and contacts for the President/CEO to attend meetings, seminars, and conventions.
- Managed and coordinated delivery of mail for President/CEO and board members.
- Maintained optimal equipment performance through preventative maintenance measures and effective troubleshooting techniques.
- Coordinated logistics for senior management meetings and events, including executives and board of directors.
- Coordinated with fellow Executive Assistants to arrange accommodations, transportation, and personal assistance for visiting executives.
- Created dynamic PowerPoint presentations for corporate meetings on a monthly and bi-monthly basis
- Scheduled and facilitated large-scale corporate meetings and events.
- Provided administrative support to executive team while managing sensitive information with discretion
- Provided efficient and appropriate responses to phone calls and emails for President/CEO
- Composed and distributed executive meeting agendas and minutes to department heads and executive team members.
- Implemented and monitored administrative and executive support policy changes
- Coordinated and scheduled monthly video conferences with executives
- Oversaw travel arrangements and managed schedules for senior executives and board members
- Managed and handled incoming phone calls and emails effectively
- Executed special objectives and projects in response to executive team and board member requests.
- Collaborated with administrative team members, human resources, and finance department to successfully execute special projects and events.
- Supervised executive and management calendars, efficiently assigning tasks to administrative support team for smooth operational flow.
- Coordinated daily calendar and planned appointments and events for President/CEO.
- Organized monthly board meetings, committees, and facilitated training and development programs for Corporate Board of Directors.
- Managed and documented minutes, motions, and resolutions for the Board of Directors and Executive Committee
- Performed various board administrative functions including compliance, bylaws, audit procedures, and training.
- Managed board member orientations, State and Federal audits, and ensured compliance with public sector guidelines.
- Lobbied for state funding with Washington DC Ohio State Senators.
EXECUTIVE ASSISTANT
City Of Cincinnati - Mayor Mark Mallory
Cincinnati, OH
01.2006 - 03.2006
- Transitioned successfully from corporate to public sector.
- Provided high-level support on a broad range of City and business initiatives as Executive Assistant to Mayor Mallory, City of Cincinnati
- Scheduled and facilitated high-level governmental meetings
- Read and responded to routine letters and citizen complaints
- Managed logistical operations and coordinated event planning for the State of the City address.
- Prepared and updated office records, spreadsheets, and presentations to support the Mayor's needs.
- Provided excellent administrative and customer service support while also managing cases efficiently
- Collaborated with City Council and various City Department teams, as well as HR and Finance department, to execute special projects and events
- Managed mail operations and ensured efficient handling and distribution of incoming and outgoing correspondence for Mayor's office.
- Managed and organized schedules for the City of Cincinnati Mayor.
- Created flawless professional correspondence, impactful presentations, and accurate spreadsheets
- Oversaw the selection process for various City of Cincinnati's boards and commissions
- Coordinated meetings of Mayor, City Manager, City Council, and Department Heads
- Prepared City Proclamations for organizations, boards and commissions as well as Cincinnati citizens.
- Assisted in organizing and coordinating outings for the Mayor's staff
- Provided administrative support while managing sensitive information with discretion.
- Collaborated with the Mayor to strategize and implement special projects in alignment with City initiatives.
- Planned and organized high-profile city gatherings, including meetings, forums, lunches, and events attracting over 10,000 participants.
RETIREE
The Procter & Gamble Company
Cincinnati, OH
06.2005 - 12.2005
EXECUTIVE SECRETARY TO VP-PRODUCT SUPPLY
The Procter & Gamble Company
Cincinnati, OH
05.2000 - 06.2005
- Established efficient work systems for the daily management of a large-complex global business unit.
- Designed transition plan for my replacement in Global Feminine Care - collaborated with incumbent General Manager to identify suitable candidate.
- Developed and nurtured successful mentoring relationships with Administrators resulting in a C-level promotion for one individual
- Developed daily operations for new Product Supply-Corporate New Ventures organization
- Successfully relocated the Corporate New Ventures Product Supply organization to the Beckett Ridge facility, ensuring a smooth transition
- Created 100% Purchases Assistant role
- Assumed additional responsibilities to increase staff efficiency.
- Led education on safe practices through involvement in Building Safety Teams.
ADMINISTRATIVE ASSISTANT
The Procter & Gamble Company
Cincinnati, Ohio
06.1976 - 04.2000
- Optimized performance as a Senior High School Co-op
- Performed various administrative and clerical duties for supervisors spanning entry-level to General Manager positions.
Education
Steno-Secretarial Vocational Program -
Aiken Senior High School
Cincinnati, OH06.1977
Skills
- Office Management
- Project Management
- Risk Management
- Time Management (Calendar & Mail)
- Travel Management
- Strategic planning
- Outstanding computer proficiency
- Excellent interpersonal abilities
- Articulate and well-spoken
- Strong problem solver
- Meeting/Event planning
- Technologically savvy
- Social media knowledge
- Board governance
Certification
- Certified Administrative Professional - 11/2006 to Present
- State of Ohio Notary Public - 2006 to 2022
- Active Shooter (ALICE) Training Certification - 2019
- Microsoft Office Certification
Accomplishments
- Established an Administrative Lunch-and-Learn Team.
- Established new travel system for Corporation.
- Established new communication systems (telephone) for Corporation.
- Established transitional structure to assist a strong Mayor's office in day-to-day operating systems utilizing strategic planning tools.
- Managed a successful transition from the private sector (Corporate) to the public sector.
- Established efficient work systems (daily management systems) needed to operate a large-complex global business unit.
- Designed transition plan for my replacement in Global Feminine Care Product Supply - worked with incumbent General Manager to find the right candidate for the role.
- Established a mentoring program among Administrative personnel.
- Developed efficient daily operations for a newly created Product Supply-Corporate New Ventures organization.
- Managed the Corporate New Ventures Product Supply organization's relocation to the Beckett Ridge facility in a seamless effort.
- Created a 100% Purchases Assistant role vs. an increase in staff through willingness to assume additional responsibility.
- Led the education of safe practices through my involvement on several Building Safety Teams, (i.e., Core Risk, Safety, and Behavioral Observation).
References
References (available on request)
Hobbies and Interests
Community and Civic Service, Book Clubs, Current Events
Timeline
SENIOR EXECUTIVE ASSISTANT & BOARD ADMINISTRATOR
Community Action Agency Cincinnati-Hamilton County
04.2006 - 02.2020
EXECUTIVE ASSISTANT
City Of Cincinnati - Mayor Mark Mallory
01.2006 - 03.2006
RETIREE
The Procter & Gamble Company
06.2005 - 12.2005
EXECUTIVE SECRETARY TO VP-PRODUCT SUPPLY
The Procter & Gamble Company
05.2000 - 06.2005
ADMINISTRATIVE ASSISTANT
The Procter & Gamble Company
06.1976 - 04.2000
Steno-Secretarial Vocational Program -
Aiken Senior High School
- Certified Administrative Professional - 11/2006 to Present
- State of Ohio Notary Public - 2006 to 2022
- Active Shooter (ALICE) Training Certification - 2019
- Microsoft Office Certification
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