Gynna Villarreal
Bay City,TX
Summary
Experienced and dependable Administrative Supervisor skilled in communication, time management, and multitasking. Known for exceptional performance in fast-paced environments, keen attention to detail, and effective decision making. Self-motivated, punctual, and proficient with computers, excelling in both independent and team environments.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Safety Supervisor I
Texas Department Of Criminal Justice
02.2022 - 04.2024
- Compiled and delivered monthly executive summaries utilizing Microsoft Word and Excel.
- Prepared and submitted detailed reports and documents.
- Promoted a safety-first culture by providing ongoing coaching, feedback, and support to staff members.
- Conducted safety meetings by administering vital information and answering questions from staff members.
- Enhanced workplace safety by conducting regular inspections and identifying potential hazards.
- Monitored safety practices of new and existing employees.
- Conducted thorough risk assessments for new projects, ensuring all necessary precautions were taken to maintain worker safety.
- Reviewed company processes and suggested methods that would improve overall safety for employees.
- Evaluated new tools or equipment for safety concerns, ensuring proper training and guidelines were in place prior to implementation.
- Trained company employees in safety procedures and provided in-depth documentation for review.
- Responded to any emergencies as instructed and with utmost efficiency. Investigated accidents and incidents to determine root causes and develop corrective actions to address underlying issues.
- Conducted safety audits and inspections to identify workplace hazards and deficiencies.
Administrative Supervisor I
Texas Department Of Criminal Justice
03.2020 - 02.2022
- Trained new employees on company policies, procedures, software applications.
- Handled sensitive information with discretion by maintaining confidentiality in accordance with company guidelines.
- Provided support during periods of high workload by stepping in to assist with various administrative tasks as needed.
- Updated reports, managed accounts, and generated reports for company database.
- Produced and delivered periodic reports on a daily, weekly, and monthly schedule.
- Managed inmate strength and meticulously tracked inmate files, custody levels, housing allocations, and employment details.
- Acted as a chairperson on the Unit Classification Committee.
- Facilitated communication with staff, administration, and various departments.
Administrative Assistant II
Texas Department Of Criminal Justice
03.2019 - 03.2020
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Liaised with staff, administration, and other departments.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Generated and submitted daily, weekly, and monthly reports.
- Maintained operational review records and retention documentation.
- Prepared, processed, investigated, and finalized grievances.
- Drafted and compiled documents for supervisory review.
- Assisted other departments in preparing and submitting reports.
- Performed timekeeping entries.
Office Administrative Assistant
Obstetrics And Gynecology, Dr. Creel's Office
07.2016 - 02.2019
- Demonstrated excellent multitasking abilities while simultaneously handling various administrative tasks such as answering phones, greeting patients, and data entry.
- Assisted in training new staff members on office procedures, ensuring consistent quality of services provided.
- Handled sensitive patient information with utmost discretion, adhering to HIPAA guidelines at all times.
- Collaborated closely with medical staff to coordinate patient care plans and support overall clinic operations.
- Assisted with billing procedures to ensure accurate invoicing and prompt payment from patients and insurance companies.
- Enabled effective communication between healthcare providers through accurate transcription of physician notes into electronic health record systems.
- Updated patient information and insurance details for accurate electronic medical records.
- Obtained pre-authorization from insurance companies ahead of medical services.
- Gathered forms and copied insurance cards to collect patient information for billing and insurance filing.
- Prepared patient charts by gathering and organizing medical records ahead of appointments.
- Managed office bookkeeping with insurance billing and patient payments.
Education
GED -
Brazoswood High School
Clute, TX02.2009
Skills
- Training and mentoring
- Team Leadership
- Complex Problem-Solving
- Time Management
Accomplishments
Employee of The Month - Twice
Certification
State Fire Marshal - State Agency Portable Fire Extinguisher Inspection
OSHA 10 General Industry
Timeline
Safety Supervisor I
Texas Department Of Criminal Justice
02.2022 - 04.2024
Administrative Supervisor I
Texas Department Of Criminal Justice
03.2020 - 02.2022
Administrative Assistant II
Texas Department Of Criminal Justice
03.2019 - 03.2020
Office Administrative Assistant
Obstetrics And Gynecology, Dr. Creel's Office
07.2016 - 02.2019
GED -
Brazoswood High School
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