Summary
Overview
Work History
Education
Skills
Hobbies and Interests
Personal Information
Timeline
Generic
HABIBULLAH MOHAMED FAYAZ

HABIBULLAH MOHAMED FAYAZ

DOHA,QATAR

Summary

Dynamic Sr. Project Administrator at WOOD Engineering with expertise in ERP systems and logistics coordination. Successfully optimized project operations, enhancing efficiency and compliance. Proven track record in vendor management and employee relations, fostering strong partnerships that drove project success. Adept at budget management, consistently achieving cost savings while maintaining high standards.

Overview

14
14
years of professional experience

Work History

Sr. Project Administrator

WOOD Engineering
Doha
12.2024 - Current
  • Company Overview: Client: Qatar Shell GTL - Project: EP SERVICES CONTRACT / Portfolio Projects
  • Optimized operations for Qatar business unit, enhancing both internal and external processes
  • Coordinated seamless travel arrangements for senior executives, ensuring efficient and hassle-free experiences
  • Managed financial aspects of projects, focusing on administrative and hiring costs to ensure budget optimization
  • Directed the mobilization and demobilization of offshore and onshore personnel, maintaining compliance with legal and medical standards and streamlining travel and accommodation logistics
  • Oversaw subcontractor timecard verification to ensure accurate billing and implemented workforce scheduling to adhere to project deadlines
  • Fostered robust vendor relationships, strengthening offshore operations and logistical support
  • Maintained high HSE standards by conducting regular safety training and managing certification processes
  • Facilitated the coordination of Shell GTL Project documentation, improving review cycle efficiency in accordance with the Document Distribution Matrix
  • Enhanced document control procedures using SharePoint EDMS, meeting PMC requirements for precise distribution and tracking
  • Assisted in the creation of technical documents and correspondence for the PMC, upholding high standards for project handover and closure
  • Advanced the Electronic Library System for project documentation, increasing data security and management capabilities
  • Established as the go-to expert for comprehensive documentation management, offering consistent support to the project team
  • Monitored project progress, proactively addressing issues and collaborating with the Project Control Manager for effective conflict resolution
  • Managed general incoming emails and voicemails, directing them to relevant team members for prompt action
  • Diligently followed up on pending matters, analyzed incoming communications, and coordinated the distribution and action planning
  • Prepared various presentations, contributing to clear and impactful communication of project objectives and updates
  • Client: Qatar Shell GTL - Project: EP SERVICES CONTRACT / Portfolio Projects

Project Coordinator

SPIE Oil & Gas Services
Qatar
10.2023 - 11.2024
  • Company Overview: Client: North Oil Company
  • Coordinated the mobilization and demobilization of offshore and onshore staff, ensuring all personnel had the necessary documentation, including visas, work permits, medical clearances and offshore and onshore gate pass (Ras Laffan, Mesaieed & Dukhan) while arranging travel and accommodations
  • Developed and maintained the offshore personnel schedule, ensuring the appropriate allocation of manpower based on project demands
  • Established and maintained relationships with key vendors and contractors for offshore services, including transportation, catering, and logistics, to ensure seamless project support
  • Assisted in preparing project budgets, tracking expenditures, and identifying cost-saving opportunities while maintaining compliance with financial guidelines
  • Organized and coordinated logistics for offshore projects, including helicopter and vessel bookings for crew transfers
  • Ensured that offshore personnel were fully trained and certified for their roles
  • Prepared and submitted detailed reports to management, tracking crew movements, project milestones, and safety compliance
  • Acted as the communication link between the offshore operations team and the onshore management team, ensuring that operational updates, safety reports, and personnel issues were addressed promptly
  • Proactively handled challenges such as crew delays, operational disruptions, or personnel emergencies, coordinating with relevant stakeholders to resolve issues swiftly and minimize project impact
  • Client: North Oil Company

Project Administrator

SPIE Oil & Gas Services
Ras Laffan
02.2015 - 10.2023
  • Company Overview: Client: Qatar Energy - Project: Common Sea Water Facility (O&M), Ras Laffan
  • Expertly managed both internal and external documentation, including customer timesheets, meeting minutes, and HSE reports
  • Spearheaded recruitment efforts, conducted interviews, and collaborated with department heads for optimal staffing solutions
  • Administered payroll with precision, ensuring accurate bonuses, deductions, and regulatory compliance
  • Diligently maintained confidential employee records, adhering to legal standards
  • Coordinated visa processes, managed renewals, and navigated immigration requirements efficiently
  • Streamlined onboarding and offboarding processes to facilitate smooth workforce transitions
  • Managed contract lifecycles, ensuring timely creation, termination, and renewals
  • Implemented and enforced HR policies, ensuring alignment with legal and organizational guidelines
  • Administered leave management systems, seamlessly integrating with payroll for accurate balance tracking
  • Addressed and resolved employee relations issues, promoting a harmonious workplace culture
  • Partnered with third-party providers to ensure comprehensive employee benefits administration
  • Orchestrated logistics for new hires, including travel arrangements, lodging, and gate pass procurement
  • Prepared and processed visa documentation in collaboration with company PROs for timely approvals
  • Proactively monitored visa and gate pass expirations to maintain compliance and facilitate renewals
  • Conducted regular safety walkarounds in partnership with training coordinators to ensure a safe work environment
  • Managed inventory of office supplies and HSE equipment, ensuring optimal availability and distribution
  • Liaised with healthcare and insurance providers to manage employee benefits, claims, and compensation effectively
  • Maintained an accurate and up-to-date employee database, encompassing contracts, personal information, and performance records
  • Monitored visa and gate pass expirations for all on-site employees, ensuring adherence to regulations
  • Collaborated with training coordinators for monthly safety walkarounds, reinforcing workplace safety protocols
  • Oversaw the maintenance, monitoring, and distribution of office stationery and HSE personal protective equipment
  • Client: Qatar Energy - Project: Common Sea Water Facility (O&M), Ras Laffan

Administrative Officer

Al Qubaiti Marine Services
Bahrain
02.2013 - 01.2015
  • Company Overview: ASRY Shipyard
  • Managed the procurement of office supplies, equipment, and services, ensuring cost-effective purchasing and maintaining optimal inventory levels.
    •
    Assisted in processing accounts payable and receivable, ensuring accurate and timely financial transactions.
    •
    Controlled document filing, archiving, and retrieval, ensuring that all records were accurately maintained and easily accessible when needed.
    •
    Provided secretarial and administrative support to senior management, including scheduling meetings, preparing reports, and maintaining organized office systems.
    •
    Coordinated logistics for company personnel, including travel bookings, accommodation, and transport arrangements, ensuring smooth operations.

Administrative Assistant

Kuval Marine & Engineering Works
Chennai
02.2011 - 01.2013
  • Company Overview: L&T Project - India Chennai
  • Utilized computer software to prepare and manage invoices and financial statements for the organization.
  • Used word processing and spreadsheet software to prepare reports, memos, and various administrative documents.
    •
    Sorted and managed incoming mail, faxes, and forwarded them to the appropriate staff.
    •
    Prepared and sent outgoing mail, faxes, and courier parcels.
    •
    Managed general incoming emails and voice mail, forwarding them to the appropriate team members for action.
    •
    Purchased, received, and stored office supplies, always ensuring the availability of essential supplies.
    •
    Coded and filed materials according to established organizational procedures.
    •
    Updated and ensured the accuracy of the organization's databases, maintaining data integrity.
    •
    Provided secretarial and administrative support to management and other staff members, assisting with various tasks and coordinating office activities.

Education

DIPLOMA -

DIPLOMA IN COMPUTER SCIENCE
India
01.2011

DIPLOMA -

DIPLOMA IN HARDWARE AND NETWORKING
India
01.2011

Skills

  • ERP Systems (Oracle)
  • MS Office (Word, Excel, PowerPoint)
  • Document Control Systems
  • Payroll Management
  • Vendor Management
  • Logistics Coordination
  • Training & Certification Management
  • Budgeting & Cost Management
  • Employee Relations
  • Contract Management
  • Document control Management

Hobbies and Interests

Cycling

Personal Information

  • Date of Birth: 06/08/90
  • Nationality: Indian
  • Marital Status: Married
  • Visa Status: Resident Permit

Timeline

Sr. Project Administrator

WOOD Engineering
12.2024 - Current

Project Coordinator

SPIE Oil & Gas Services
10.2023 - 11.2024

Project Administrator

SPIE Oil & Gas Services
02.2015 - 10.2023

Administrative Officer

Al Qubaiti Marine Services
02.2013 - 01.2015

Administrative Assistant

Kuval Marine & Engineering Works
02.2011 - 01.2013

DIPLOMA -

DIPLOMA IN COMPUTER SCIENCE

DIPLOMA -

DIPLOMA IN HARDWARE AND NETWORKING

Similar Profiles

CREATE PROFILE