Haileigh Harris
Chesapeake,VA
Summary
Experienced Senior Executive Assistant with a strong track record of providing comprehensive support to C-level executives. Thrives in a fast-paced remote work environment, excelling in travel management, expense tracking, and schedule coordination. Possesses exceptional communication and organizational skills to efficiently assist executive leadership and their teams. Demonstrates proven capability in maintaining secure and confidential office operations, coupled with a proactive approach to anticipating organizational requirements. Highly skilled in both collaborative teamwork and independent task management.
Overview
12
12
years of professional experience
1
1
Certification
Work History
EA to CLO, Interim CPO, VP&SVP of Non-Profit Sales
Bonterra
06.2023 - 01.2024
- Collaborated with cross functional teams to collect, maintain, and validate data in detailed spreadsheets and databases, enabling streamlined processes & informed decision making
- Streamlined operations by coordinating complex calendars, travel arrangements, and special events, resulting in increased efficiency and productivity
- Organized and executed offsite events and conferences for executive team, managing logistics with 100% satisfaction and 0 issues
- Mapped out daily itinerary for executives, balancing 30+ meetings and events while protecting top priorities and minimizing conflicts
- Streamlined expense reporting process resulting in 20% reduction in processing time and increased accuracy.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Executive Assistant to the CEO and COO
East Beach Contractors
04.2022 - 04.2023
- Processed weekly payroll for 60+ contractors, ensuring timely and accurate payment, leading to improved contractor satisfaction
- Provided critical support to executives by preparing weekly and monthly reports, ensuring smooth operations and informed decision-making
- Demonstrated exceptional organizational skills through managing multiple critical requests autonomously and effectively
- Coordinated 50+ PO's for invoicing, increasing efficiency and ensuring timely delivery to customers.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
Paralegal/Executive Assistant to Managing Partners
The Collins Law Firm
06.2019 - 04.2022
- Ensured confidentiality and tact in handling sensitive information, maintaining the trust of all executives/attorneys
- Prioritized 20+ assignments, quickly adapting to changing priorities & ensuring efficient completion, resulting in 100% on-time project delivery
- Streamlined schedules and optimized time management for 2 managing partners, resulting in 100% meeting attendance and reduced calendar conflicts using Google Calendar.
- Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
- Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Edited and proofread legal documents to verify accuracy.
Paralegal
East Coast Trial Lawyers
01.2018 - 06.2019
- Contributed to firm-client relationship building through professional interactions with clients during meetings or phone calls, conveying empathy while maintaining confidentiality.
- Communicated with clients, opposing counsel and court personnel to keep all parties informed on case updates.
- Prepared legal briefs, motions, and pleadings.
- Assisted in preparation of settlement proposals and agreements to help attorneys negotiate settlement in best interest of client.
Assistant Store Manager
The UPS Store
10.2011 - 01.2018
- Managed opening and closing procedures and recommended changes to enhance efficiency of daily activities.
- Rotated merchandise and displays to feature new products and promotions.
- Responded to customer concerns, working with manager to significantly raise customer satisfaction ratings.
- Provided weekly work schedules to employees to accommodate business demands and vacation requests.
Education
Associates Degree in Business Administration -
Tidewater Community College
05.2014
Skills
- Adaptability
- Administrative Support
- Bookkeeping
- Calendar Management
- Company Event Planning
- Confidentiality
- Cost/Expense Reporting
- Cross-Functional Team Collaboration
- Data Analysis/Entry
- Event Management/Coordination
- File Management
- Google Workspace
- Invoice Preparation
- Microsoft Office (heavy Excel and Powerpoint)
- Negotiation
- Office Organization
- Project Coordination/Management
- Salesforce
- SAP Concur
- Scheduling
- Slack
- Travel Coordination/Management (Domestic and International)
- Workday
- Written and Verbal Communication Skills
- Zoom
Certification
Notary Public
Timeline
EA to CLO, Interim CPO, VP&SVP of Non-Profit Sales
Bonterra
06.2023 - 01.2024
Executive Assistant to the CEO and COO
East Beach Contractors
04.2022 - 04.2023
Paralegal/Executive Assistant to Managing Partners
The Collins Law Firm
06.2019 - 04.2022
Paralegal
East Coast Trial Lawyers
01.2018 - 06.2019
Assistant Store Manager
The UPS Store
10.2011 - 01.2018
Associates Degree in Business Administration -
Tidewater Community College
Notary Public
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