Hailey Barnhart
Grand Rapids
Summary
Offering excellent organizational skills and keen ability to learn and adapt quickly. Brings solid understanding of administrative tasks and proficiency in using office software and tools. Ready to use and develop organizational and communication skills in Office Coordinator role.
Overview
5
5
years of professional experience
Work History
Office Coordinator
Mill Steel Co.
08.2024 - Current
- Efficiently supervised filing, sorting and handling incoming and outgoing mail.
- Organized team workload and prioritized tasks to streamline office functions in deadline-driven environment.
- Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
- Facilitated a positive work environment by addressing employee concerns and providing support when needed.
- Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
- Oversaw maintenance requests for office equipment, ensuring prompt repairs or replacements as needed to prevent downtime.
- Served as a point of contact for clients visiting the office, providing exceptional customer service that led to increased client retention rates.
Manager
Scooter's Coffee
01.2024 - 08.2024
- Managed and motivated employees to be productive and engaged in work.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Accomplished multiple tasks within established timeframes.
- Defined clear targets and objectives and communicated to other team members.
- Improved marketing to attract new customers and promote business.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Maintained professional, organized, and safe environment for employees and patrons.
- Established performance goals for employees and provided feedback on methods for reaching those milestones.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
- Cross-trained existing employees to maximize team agility and performance.
Inventory Coordinator
Meijer
06.2022 - 01.2024
- Reduced stock discrepancies by diligently investigating variances and resolving issues promptly.
- Collaborated with sales and production teams to forecast demand accurately and maintain optimal inventory levels.
- Maintained an up-to-date knowledge of industry best practices and trends, ensuring continuous improvement in inventory management processes.
- Investigated and resolved variances in inventory counts on monthly basis.
- Resolved discrepancies between physical counts and electronic records through thorough investigation and reconciliation efforts.
- Trained new employees on proper inventory procedures, ensuring consistency in processes across the team.
- Performed data entry and completed proper paperwork.
Assistant Manager
Biggby
02.2020 - 10.2021
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
- Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs.
- Improved customer satisfaction by addressing and resolving complaints promptly.
- Boosted employee morale by recognizing outstanding performance and celebrating team accomplishments.
- Enforced company policies consistently while handling disciplinary actions when necessary with fairness and respect.
- Assisted in recruiting, interviewing, hiring, and onboarding of new employees to maintain adequate staffing levels.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
- Reduced waste and pursued revenue development strategies to keep department aligned with sales and profit targets.
- Oversaw daily cash reconciliations, ensuring accurate financial reporting and minimizing discrepancies.
Education
No Degree - Business
Grand Valley State University
Allendale, MI08-2025
GED -
Sparta Adult Education
11-2019
Skills
- Schedule coordination
- Office administration
- Office management
- Customer service
- Administrative support
- Project coordination
- File organization
- Records management
- Document management
- Report reconciliation
- Office equipment maintenance
- Vendor relations
- Supply replenishment
- Travel arrangements
- Contract coordination
- Process improvement
Timeline
Office Coordinator
Mill Steel Co.
08.2024 - Current
Manager
Scooter's Coffee
01.2024 - 08.2024
Inventory Coordinator
Meijer
06.2022 - 01.2024
Assistant Manager
Biggby
02.2020 - 10.2021
No Degree - Business
Grand Valley State University
GED -
Sparta Adult Education
Similar Profiles
Carlos PachecoCarlos Pacheco
Steel Worker at Mill Steel Co.Steel Worker at Mill Steel Co.
Cade HorvatCade Horvat
Logistics Intern at Mill Steel CompanyLogistics Intern at Mill Steel Company
Brandon StewardBrandon Steward
Outside Sales Account Manager and Steel Buyer at Mill SteelOutside Sales Account Manager and Steel Buyer at Mill Steel