Summary
Overview
Work History
Education
Skills
Core Profiencies
References
Timeline
Generic

Haleigh Woodall

Orange

Summary

Motivated professional with excellent leadership, project management and problem-solving abilities developed several years of progressive administrative experience. Well-versed in all clerical needs of fast-paced offices and successful at adapting quickly to changing business demands. Diligent resource coordinator successful in accomplishing daily needs and exceeding performance targets.

Overview

11
11
years of professional experience

Work History

Office Administrator

USA DeBusk
Orange
03.2024 - Current
  • Monitored and evaluated project costs and performance to ensure alignment with budgetary goals.
  • Prepared detailed project cost reports to identify potential cost savings.
  • Worked alongside project managers to reliably estimate project costs and ensure precise tracking of expenses.
  • Allocated time, equipment, and materials efficiently using TRACK software.
  • Generated purchase orders and efficiently communicated with vendors to ensure timely processing.
  • Processed purchase orders and vendor invoices in QuickBooks to maintain precise accounting records.
  • Prepared invoices in QuickBooks to facilitate timely customer billing.
  • Developed strong relationships with customers and vendors through excellent customer service skills
  • Entered employee payroll time into ADP, ensuring accurate and timely processing.
  • Managed the onboarding process for new hires in ADP, optimizing payroll accuracy.
  • Coordinated drug tests and background checks through DISA, ensuring compliance with company policies.
  • Maintained comprehensive records of all employees to ensure accurate documentation and streamlined administrative processes.

TRACK Coordinator

International Paper
Orange
05.2023 - 02.2024
  • Oversee all activities of the Vendor management process per the standards established by the Client Owner
  • Follow standardized nomenclature of skills/groups/types/items, etc. as determined by the business process
  • Coordinate the activities of all Vendor Timekeepers to assure the system functions properly at all times and to maintain the integrity of the data
  • Provide training and assistance to Supervisors/Approvers/Authorizers and Vendor Timekeepers and resolve questions and issues
  • Manage labor, equipment and material rates (along with other charges such as per diem and meal allowance) within TRACK to guarantee most up-to-date contractual compliance
  • Create/Assign/Unassign schedules and pay formulas per business (operations) requirements
  • Manage and analyze activity for labor resources
  • Ensure badge events flow in an IN/OUT order within TRACK
  • Ensure each Vendor resource has a skill along with badge events, schedule and pay formula assigned within TRACK for proper calculations of net billable hours
  • Manage override requests within TRACK
  • Manage user accounts/profiles and report filters within the TRACK Admin Security Application
  • Audit Vendor TRACK compliance for reporting timeliness, due date compliance and error corrections. Ensure the Vendor Timekeepers are following the standards/expectations that have been established by Client Owner
  • Maintain document files, which are auditable
  • Work with Maintenance Cost Analyst, Accounts Payable, Maintenance Supervision and all other departments to resolve TRACK issues relating to Client
  • Train Vendor Timekeepers and management in proper TRACK usage for general maintenance and large projects
  • Run reports weekly, at a minimum, regarding unallocated, unaccepted hours and unauthorized charges
  • Perform month-end analytics and close activities, including accruals, reconciliations, P/L data refreshes and variance explanations, and associated data entry
  • Participates in Balance Sheet Analysis for Quarterly Reviews and Annual Formal Review
  • Oversee ERP Transactions to SAP; Collaborate with a shipping & receiving coordinator to ensure timely and accurate data entry
  • Enter and process hourly payroll in Kronos weekly
  • Analyze and answer inquiries related to sales, purchasing, and margin variances
  • Manage financial transactions for the plant: Vendor Payments, Purchase Requisitions, Purchase Order Creation, and other A/P and A/R related functions and answer related questions
  • Serves as first line of plant finance and payroll support for plant questions
  • Track expenses and provide historical data upon request

Business Office Manager

Amedisys Hospice
03.2021 - 02.2023
  • Manages organization’s billing, purchasing, human resources, communications systems, space utilization, secretarial support and mail services.
  • Recruits, interviews, and hires all administrative staff, facilitating onboarding, orientation, and employee documentation.
  • Supervises staff, handling scheduling, employee evaluations, and ensuring workload is distributed properly throughout organization.
  • Originates and implements standard operating procedure manuals (SOPs) that including setup, shipping, and orders.
  • Manages inventory systems through scheduling, date changes, cancellations, change of organizational needs and requirements.
  • Handles legal compliance for local, state, and federal laws.
  • Reconciles product and availability against organizational records, ensuring accuracy of inventory.
  • Organizes and monitors office files, evaluating for accuracy, and alerting executive leadership if errors occurred.
  • Formulates monthly financial reports, processed invoices for payments, and handled all inventory management and control tasks.
  • Spearheads all day-to-day office operations in fast paced deadline driven business environments.
  • Partners with cross-functional teams to resolve technical system issues.
  • Manages accounts receivable, accounts payable, payroll, and local, state, and federal taxes.
  • Handles payroll administration, benefits renewal, payroll exceptions, compensation planning, and compliance reporting.

Timekeeper/Office Manager

Echo Maintenance
09.2014 - 03.2021
  • Provided administrative support for 300+ employees and their executive management team, in office and virtual.
  • Processed overrides, allocating time, fixing pay formulas, schedules and skills through the TRACK system.
  • Analyzed data and systems for errors, fixing exceptions, and employees time in TRACK.
  • Managed and reviewed timesheets for 300+ employees weekly, and sent in signed timesheets to TRACK administrator to be finished.
  • Evaluated cost with a cost tracking spreadsheet to ensure the labor hours were accurate before time sheets were finished to ensure proper pay, and entered payroll into system.
  • Performed encoding tasks, including: filling out extra work order forms (EWO), correcting time errors in Excel, tabulating man hours on a specific projects, filling out new hire forms, retrieving gate logs of in and out punches, and correcting errors on foreman timesheets.
  • Gathered all financial paperwork and receipts pertaining to projects and encoded in Excel spreadsheets.
  • Input information related to pipe specifications to determine the amount of work necessary on specific projects.
  • Handled all file management, ensuring specific paperwork was filed accurately.
  • Facilitated safety orientation trainings for new employees, and reviewed their documentation for credentials, background on safety training, and job safety analyses (JSA).
  • Updated system databases and monitored employees that required training updates.
  • Supervised inventory, worked with vendors, and ensured office was regularly stocked and supplied.
  • Facilitated day-to-day administrative operations, such as composing and preparing correspondence, meeting agendas, and Excel spreadsheets.
  • Liaised between organization and clients, determined challenges and resolved conflict as it arose.
  • Maintained and updated current information on clients ensuring that customers are scheduled properly and appointments confirmed.
  • Created and maintained comprehensive database for mail and scanned all signed legal logs and forms into archives monthly.
  • Developed detailed databases, managed reports, and handled high-volume multi-line phone calls.
  • Sorted all incoming mail for the institution in accordance with policies and procedures, then processed and documented all rejected items, and scan into archives monthly.

Education

High School Diploma -

Deweyville High School
Deweyville, TX
05-2014

Skills

  • Cost analysis
  • QuickBooks and Kronos
  • Conflict resolution
  • Microsoft Office Suite
  • Workflow optimization
  • Invoicing and financial reporting
  • Data analytics
  • SAP
  • TRACK
  • HCHB
  • Time management
  • Payroll administration
  • Office management
  • Team collaboration

Core Profiencies

  • Customer Service
  • Internet & Digital Technology Proficiencies
  • QuickBooks
  • Kronos
  • TRACK
  • Conflict Resolution
  • Microsoft Suite
  • Workflow Planning & Optimization
  • Invoicing
  • Data Analytics & Financial Reporting
  • Database/Records Management
  • SAP

References

References available upon request.

Timeline

Office Administrator

USA DeBusk
03.2024 - Current

TRACK Coordinator

International Paper
05.2023 - 02.2024

Business Office Manager

Amedisys Hospice
03.2021 - 02.2023

Timekeeper/Office Manager

Echo Maintenance
09.2014 - 03.2021

High School Diploma -

Deweyville High School

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