Halima Ali
Portland,OR
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
15
15
years of professional experience
Work History
Principal Secretary/School Administrative Assistant 1
Portland Public Schools
09.2019 - Current
- Principal Support
- Maintain the Principal’s calendar and interface with internal and external requests for meetings
- Prepare documents and communications/emails for students, staff, and school community
- Participate in and coordinate various routine and special projects for the school principal; track and monitor progress and workflow and adjust priorities to meet completion deadlines
- Receive visitors and serve as a resource to others (students, family, and staff) concerning policies and procedures and resolve issues as appropriate.
- Payroll/Time and Attendance
- Collect and enter attendance information for all school staff members, including leave information and forms
- Enter in extended hours and professional development for classified staff
- Enter substitute teacher hours
- Confidential Staffing Support
- Gather required performance review information for classified staff
- Track completion of performance reviews to provide status updates to both the Principal and District office
- Support hiring processes by scheduling interviews, downloading candidate information, confirmation certification, and complete and submit final hiring paperwork
- Budget
- Monitor school budgets to provide up to date status reports to Principal and District staff
- Enter expenses and reconcile procurement card purchases
- Enter student funds gathered through fundraisers and athletic programs
- Ensure required documentation is gathered for all transactions
- Prepare and submit bank deposits.
- Substitute Staffing
- Act as the primary for monitoring and filling substitute vacancies
- Reach out to current staff and substitute teacher pool to fill substitute positions
- Print and distribute standardized day of materials for substitute teachers.
- Master Schedule
- Enter the master schedule to reflect teacher and class assignments for an academic year using the ABL school’s platform.
- Schedule Civic Use of Buildings (CUB)
- Partner with school and community members and the district office to schedule the use of school facilities
- Participate in staff development, in-service trainings related to diversity, equity and inclusion in the workplace and in K-12 education.
- Medications
- Provide medication to students in compliance with documented and approved plans
- And provide first aid to students
Bilingual Educational Assistant
Portland Public Schools
08.2015 - 06.2018
- Teacher assistant for kindergarten
- Literacy Groups
- Interpreter when needed
- Prepare materials for reading groups
- Assistant teachers in guided reading groups for 2nd, 3rd, and 5th grades
- Assist in administering Oregon State Tests
- Data entry for literacy coach
- Grade Dibels Assessments
- Maintain safety and security during the K-5 lunch-recess times
Para Educator
03.2015 - 06.2015
- Provided one on one Aid with a student w/ specials needs
- Provided classroom support
- Guided Reading
- Aided the child in specials such as Physical Education, Music class, Art class, etc.
David Evans and Associates, Inc
David Evans and Associates, Inc-Portland, OR
10.2013 - 01.2014
- Proof read I-9 forms
- Filing
- Make labels on Microsoft Word
- Excel Spreadsheet for name Inventory
- Update file cabinet with recent employee
- Cross reference through recent employees and terminated employees
- Prepare boxes with 401(K) files for storage
Student Office Assistant
Admissions, Financial Aid, Registration, and Records-Transcript Office-Portland, OR
10.2009 - 06.2013
- Process transcript requests
- Handled cash, check, and automatic debit card transaction for transcript fees
- Type correspondence, entering data/computing on Banner System
- Filing
- Verifying admission application
- Assists office manager with secretarial duties
- Manage front desk responsibilities: answering phone calls, taking messages, booking appointments, filing documents, answering inquiries
- Responsible for creating a welcoming environment
- Mailing financial aid award letters
- Verifying class credit registration
- Type correspondence, entering data/computing on Banner system
- Scanning and Imaging documents and linking them into previous record on file in the Banner system
- Search and verifying student information on the Banner database
Education
Bachelor of Science in Health Science - Health Science
Portland State University
03.2013
Skills
- Public Health student equipped with strong interpersonal skills as well as extensive knowledge of health policy and procedures
- Over 10 years’ experience in Office Assistant role and data entry
- Excellent organizational, time management, and leadership skills
- Proficient in Access, Excel, Word, and related MS software
- Excellent interpersonal skills and the ability to work well in a team environment
- Ability to meet deadlines in a fast-paced environment, to multi-task, and to adjust to contending priorities
- Service-focused professional and friendly team player with a knack for building productive working relationships
References
Available upon request
Timeline
Principal Secretary/School Administrative Assistant 1
Portland Public Schools
09.2019 - Current
Bilingual Educational Assistant
Portland Public Schools
08.2015 - 06.2018
Para Educator
03.2015 - 06.2015
David Evans and Associates, Inc
David Evans and Associates, Inc-Portland, OR
10.2013 - 01.2014
Student Office Assistant
Admissions, Financial Aid, Registration, and Records-Transcript Office-Portland, OR
10.2009 - 06.2013
Bachelor of Science in Health Science - Health Science
Portland State University
Similar Profiles
Jon FrancoJon Franco
Chief of Schools at Schools, Portland Public SchoolsChief of Schools at Schools, Portland Public Schools
Sarah AlechnowiczSarah Alechnowicz
Long-Term Substitute Mathematics Teacher at Portland Public SchoolsLong-Term Substitute Mathematics Teacher at Portland Public Schools
Michael HankinsMichael Hankins
School Custodian at Portland Public SchoolsSchool Custodian at Portland Public Schools
Thomas PhanthavongThomas Phanthavong
Portland Interscholastic League, Coach (6A) at Portland Public SchoolsPortland Interscholastic League, Coach (6A) at Portland Public Schools
COURTNEY PATTERSONCOURTNEY PATTERSON
Asset and Environmental Stewardship (AES) Director at MetroAsset and Environmental Stewardship (AES) Director at Metro