HaNiyyah N. Ali

Personnel Security Assistant

Department of Veterans Affairs- Edward Hines Jr. VA

Hines, IL

10.2020 - Current

Communicates and flexible. Acclimated to HR modernization for recruitment, placement, and onboarding while managing work/ life balance. Manages upwards of 5 databases simultaneously using technical skill set inclusive of APD System, VA CABS 2.0, USAccess, Vault, USA Staffing, CVS PIPS, Suitability, and NBIS for background investigation initiation, review, and authorization.
Performs specialized duties in a defined functional or program area involving a wide variety of problems or situations; develops information, identifies interrelationships, and takes actions consistent with objectives of the function or program served.
Assists Personnel Security Specialists in collecting appropriate background information, tracking and reviewing data, completing reports, maintaining databases, and processing follow-up actions on various security-related matters. Adjudicates primarily for PIV issuance.
Reviews position risk sensitivity levels as a full assistant to the Personnel Security Specialist.
Reviews the level assigned by staffing and determines the appropriate background investigation needed.
For pre-employment processes, serves as the initial point of contact for new appointees, including but not limited to paid or unpaid employees, volunteers, students, residents, and contractors.
Reviews information submitted by the requesting office to validate level of background required. Enters appointee information into a local database tracking system, and refers the appointee for fingerprinting.
Initiates, reviews and releases appointees background investigations via NBIS.
Regularly monitors the status of specific pending items, analyzes and compiles data to produce reports, follows up to determine status, and records results for tracking.
Maintains logs of current employees who are in public trust positions and ensures reinvestigations are initiated, reviewed and released previously using e-QIP now NBIS within the required time frame as per policy
As needed, works with applicants who may be experiencing difficulties with completion of electronic forms related to the background screening process.
Also works with Recruitment and Staffing to assure that required background documents are complete and accurate, as per policy (OF-306, SF-85, SF-85P, etc.).
Transmits electronic fingerprints for appointees or when the FBI returns fingerprints unclassifiable for various reasons, re-transmits to DCSA for clearance.
Enters appropriate data in required databases related to an appointee's suitability from a wide variety of sources to ensure communication between systems (APDS/VA CABS/USA Staffing).
Analyzes fingerprints/badge log (USAccess), notification(s) of investigation(s) scheduled by DCSA, requests by DCSA for additional information, including receipt/disposition of results of both Special Agreement Checks (SAC's) and National Agency Check with Inquiry (T1’s) or higher, also including interim reports or pending completion reports, assignment for adjudication and final disposition of the investigation.
Responsible for assisting in the execution of personnel security-related functions as they relate to VA Subjects in Veterans Affairs Centralized Adjudication and Background Investigation System (VA- CABS).
Uses basic knowledge of the application and training on using VA-CABS to ensure contractors are properly adjudicated for preliminary assessment by communicating with PSAC when issues cause stagnation.
Performed minor PIV troubleshooting of the PIV System during malfunctions to resolve system issues
Performs administrative tasks associated with the authorization and issuance of the PIV Card
Issued PIV cards to current and new employees, contractors, affiliates, and volunteers who require access to VA-controlled facilities and/or information systems.
Responsible for maintaining an in-depth working knowledge of PIV role holder responsibilities.
Provides technical advice and guidance to employees, contractors, affiliates, and volunteers regarding matters pertaining to the PIV Program and or refers to proper POC.
Accomplishes special projects in relation to the PIV Program.
Uses appropriate approaches to perform a variety of duties related to special projects involving issues of a sensitive nature.
Conducts research and compiles data from diverse sources, assembles information and develops reports or presentations.
Maintains proficiency in the VA PIV Portal to create and issue PIV cards, capture biometrics, troubleshoot card, and pin issues, and performed all aspects of card lifecycle management. Assists with the Personal Identity Verification (PIV) Program in performing functions associated with the daily operations to include performing registrar and/or issuer duties and communicates with sponsors regarding their roles and responsibilities.
Assures that paperwork related to the suitability process is forwarded for inclusion in the appropriate system of records, i.e., official personnel folders via USA Staffing records related to fee basis employees, contract personnel, volunteers, or without compensation employees.
Maintains required files related to the suitability process in accordance with OPM/agency guidelines.
Reviews applicant's data on OF-306 ensuring that the submitted information matches the demographic data and that all required information has been provided.
Accepts/rejects applicants submitted information and enters comments for rejected information in NBIS and notes section of USA Staffing.
Knowledge of regulations, policies, procedures, principles, and concepts that govern the Personal Identity Verification Program, to include HSPD-12.
Skilled especially in oral communication in order to provide technical advice and guidance to customers.
Ability to enter, extract, and evaluate employee information via access to various computer databases.
Skilled in dealing with highly charged emotional situations.
Ability to work calmly and effectively in sensitive, stress producing situations.
Knowledge of the organizational structure, mission, goals and needs.
Works independently in determining what needs to be done and informs the lead/supervisor of problems which cannot be resolved by application of existing guidelines or standard practices.
Plans and carries out the successive steps and handles problems and deviations in the work assignment in accordance with instructions, policies, previous training, or accepted practices in the occupation specific to continuity of business.
Competent in assignments.
Plans and carries out processes.
Handles deviations from established procedures, and resolves problems that arise, in accordance with agency or local standards, previous occupational training and experience, established practices or precedents, or other concepts or controls as they relate to each assignment.
Resolves discrepancies pertaining to documentation submitted by the Sponsor or customer via USAccess or OF 306.
CRITICAL THINKING: Researches, analyzes, interprets, applies rules, regulations, and procedures.
Quantitative and qualitative skill set utilized to reconcile and organize data.
Personal Identity Verification (PIV) Card: Performs administrative tasks associated with the authorization and issuance of the PIV card (standardized identification badge) designed to increase security related with physical access to Federal facilities and networks and logical access to computer systems.
Issued PIV cards to current, new employees, students, volunteers and contractors.
Sponsored new employees.
Validated PIV applicant's need for physical and logical access to the facility.
Determines which credential PIV applicant was eligible to receive.
Advises PIV applicants to have two forms of identification that comply with PIV ID proofing criteria.
Authenticates applicant's identity by checking identity source documents and ensures a proper background check was completed or initiated before a badge was issued.
Information Security and Confidentiality- Manages information security within areas of responsibility to assure that computer system security and confidentiality of sensitive information is maintained and that employee access to sensitive information is limited only to that which the employee requires to perform their duties.
Takes action as necessary to report and address violations of information security.
Retrieves and analyzes reports.
Ensures proper formatting, spelling, and grammar before sending correspondence.
Coordinated security clearances for new hires, contractors, and other individuals requiring access to sensitive information.
Responded promptly to inquiries concerning the status of pending applications.
Ensured all applicant files are properly documented in accordance with applicable laws and regulations.
Monitored changes in relevant laws, regulations, policies, procedures, processes, and technologies related to personnel security activities.
Verified the accuracy of documents provided by applicants prior to submitting them for approval or denial of a clearance request.

Summary

Overview

Work History

Personnel Security Assistant

Human Resources Assistant

Education

Paralegal Certificate - Paralegal Studies

Masters Degree - Business Administration

Bachelor of Science - Marketing

Master of Science - Cyber Security

Skills

Certification

Supervisor

References

Timeline

Personnel Security Assistant

Human Resources Assistant

Paralegal Certificate - Paralegal Studies

Masters Degree - Business Administration

Bachelor of Science - Marketing

Master of Science - Cyber Security

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