Hannah Swayn
Austin,TX
Summary
Adaptable and focused team player with expertise in applicant tracking, personal assistance and Psychology-based research programs.
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CliftonStrengths: Restorative | Relator | Individualization | Intellection | Connectedness | Empathy | Strategic | Belief | Learner | Input
Overview
8
8
years of professional experience
Work History
Hiring Specialist
Continental Automotive Group
09.2023 - Current
- Managing the unique hiring needs for each of the 9 dealerships and corporate departments compromising 1000+ employees
- Conducting 10+ interviews a day with candidates, evaluated qualifications, and provided feedback to hiring managers.
- Ability to review and manage high volumes of applications efficiently within the Applicant Tracking System, upwards of 500 applicants
- Advising hiring managers on best practices related to interviewing techniques and selection decisions.
- Professional and timely communication with applicants and department managers with over 200+ emails and phone calls per day
- Ability to take on additional projects as needed and multitask with recruiting responsibilities
- Attending career fairs, networking events, college visits, and other recruiting activities to source potential candidates.
- Staying current on the company’s organization structure, personnel policy, and federal and state laws regarding employment practices
- Discretion and safeguarding of all confidential information
- Traveling between the CAG locations as needed
- Maintained accurate records in the applicant tracking system throughout the recruitment process.
- Preparing offer letters and negotiated salary packages with successful applicants.
- Participation in development initiatives aimed at improving the efficiency of recruiting processes.
- Ensuring compliance with applicable laws governing equal employment opportunity.
- Collaborating with and advising hiring managers to determine staffing needs and identify appropriate recruitment channels.
- Organized pre-employment assessments such as background checks, drug tests, skills tests. prior to making an offer of employment.
- Informed job applicants of duties and responsibilities, compensation, and benefits.
Personal Assistant (Contractor)
4Z Productions
08.2023 - Current
- Maintains the same responsibility as my full-time position for these executives, on a freelance basis
House Assistant -> House Manager/ Personal Assistant
4Z Productions
12.2021 - 08.2023
- Solely responsible for the management of two properties
- Handled confidential information on a daily basis
- Proactively anticipated my employers’ needs to streamline their day-to-day
- Assisted in the upkeep and maintenance of the properties, including dusting, vacuuming, mopping floors, laundry and cleaning bathrooms.
- Performed market research to obtain the most up-to-date information on the best contractors, health-care professionals and any other need that may arise for the household individuals, their properties, and pets
- Helped with errands such as picking up dry-cleaning or dropping off packages at post office.
- Communicated with and oversaw vendors and scheduled appointments for repairs or deliveries.
- Managed inventory and ordered supplies online or purchased items from local stores as needed
- Organized closets and cabinets for efficient storage of items.
- Set up rooms for special occasions by arranging furniture and decorations according to instructions provided.
- Prepared meals for family members as requested.
- Provided transportation services to executives, employees and guests as needed.
- Sorting and tending to mail received daily for distribution
- Organizing travel arrangements, including flights, accommodations, and transportation.
- Performed calendar management and scheduling of appointments for the executives.
- Kept track of bills due and payments received in order to manage finances effectively.
- Responded promptly to any emergency situations that may arise within the home environment.
- Cared for pets by providing food, water, exercising them outdoors and taking them to vet appointments.
Co-Owner
SCRYbaby
01.2020 - 01.2023
- Managed social media pages
- Performed administrative duties, such as: note-taking, project planning, task designation, etc
- Assisted in product design
- Acted as meeting leader and organizer
Captioning Assistant
CSD
06.2020 - 12.2021
- Handled delicate and confidential information
- Provided verbatim, real-time captioning services for phone calls
- Troubleshot technical issues related to the capture and delivery of captions.
- Followed call center procedures when delivering services.
- Repeated words into voice recognition software to produce text for captioned telephone.
- Proofread captions and typed corrections.
- Listened to audio to produce captions for individuals with hearing disabilities, such as deafness.
Sales Associate
Earthbound Trading Co.
05.2018 - 02.2020
- Greeted customers and provided exceptional customer service.
- Identified the customers’ needs to sell and upsell products
- Performed cashier duties such as accepting payments, issuing receipts and counting money back change.
- Restocked shelves as needed to ensure sufficient inventory levels.
- Maintained cleanliness of store environment including floors, windows, displays.
- Diligently maintained expertise on company products
- Assisted with reorganizing the merchandise to comply with corporate visuals
- Assisted in creating a safe, openly creative environment
- Attended weekly team meetings to review performance goals and objectives.
Co-Owner
Sachet Kala (Etsy)
01.2018 - 09.2019
- Designing and creating products
- Marketing and facilitating sales for products
- Organizing art show exhibitions
Undergraduate Research Assistant
Texas Tech Psychology ENERGY Lab
11.2018 - 05.2019
- Recorded, organized, and input confidential clientele information
- Met with participants of various studies
- Assisted with running various studies
- Worked with various programs, such as Microsoft Excel and Freedcamp
- Assembled informational packets
Elite Notetaker
StudySoup
08.2017 - 12.2017
- Responsible for taking quality assured notes for selected classes
- Created a thorough review for each exam
- Managed deadlines
Staff Member/Teacher
Tas Montessori School, Lubbock, TX
03.2016 - 05.2016
- Responsible for safekeeping of children in after school care program
- Created and engaged children in art/ playtime activities
- Cleaned building, set up for snack time and play time activities
- Assisted and tutored children in homework
Education
Bachelor of Arts - Psychology
Texas Tech University
12.2018
Skills
- Management
- Applicant Tracking Systems
- Recruitment
- Calendar Management
- Travel Coordination
- G-Suite Proficiency
Affiliations
National Society of Collegiate Scholars – Member 2015- 2018 Complex Council for Talkington Dorm; Director of Social Media and Advertising- Member in 2016-2017 Raiders Helping Others- Member in 2015 Golden Key International Honor Society- Member 2016- 1018 Sigma Alpha Lambda (Greek Honor Society)- Member 2015- 2019
Accomplishments
- Promoted from House Assistant to House Manager
- National Society of Collegiate Scholars
- Complex Council for Talkington Dorm as Director of Social Media and Advertising
- Raiders Helping Others
- Golden Key International Honor Society
- Sigma Alpha Lambda (Greek Honor Society)
References
References available upon request.
Timeline
Hiring Specialist
Continental Automotive Group
09.2023 - Current
Personal Assistant (Contractor)
4Z Productions
08.2023 - Current
House Assistant -> House Manager/ Personal Assistant
4Z Productions
12.2021 - 08.2023
Captioning Assistant
CSD
06.2020 - 12.2021
Co-Owner
SCRYbaby
01.2020 - 01.2023
Undergraduate Research Assistant
Texas Tech Psychology ENERGY Lab
11.2018 - 05.2019
Sales Associate
Earthbound Trading Co.
05.2018 - 02.2020
Co-Owner
Sachet Kala (Etsy)
01.2018 - 09.2019
Elite Notetaker
StudySoup
08.2017 - 12.2017
Staff Member/Teacher
Tas Montessori School, Lubbock, TX
03.2016 - 05.2016
Bachelor of Arts - Psychology
Texas Tech University
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