HANNAH VANDERSCHUIT
Cardiff,CA
Summary
Outgoing Executive Assistant and Operations Manager with over 10 years of experience working with executive personnel. Exceptional skill in project oversight, creates productive workflows and inspires quality customer service. Emphasizes building professional relationships and maintaining positive staff rapport.
Overview
12
12
years of professional experience
Work History
Executive Assistant
WTI Dental Concepts
01.2023 - Current
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications, and missed deadlines.
- Set, enforced, and optimized internal policies to maintain responsiveness to demands.
- Identified and resolved ineffective practices.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Filed paperwork and organized computer-based information.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Created and managed office systems to efficiently deal with documentation.
Director of Operations
Shine Natural Medicine
12.2020 - 10.2022
- Conducted and maintained inventory of medical supplies and retail items.
- Oversaw day-to-day business and clinical activities by establishing goals, objectives, and deadlines.
- Defined, implemented and revised operational policies and guidelines.
- Monitored duties assigned to staff to promote high levels of patient care and job efficiency.
- Direct day-to-day administrative and operational functions while providing guidance and leadership to employees.
- Conducted interviews, hired, and trained employees as needed.
- Worked closely with a business coach for business development, streamlining day to day business operations, and budgeting.
- Monitored number of patients and wait times to create efficient flow of patients from check-in to check-out.
Back Office Administrator
Foundation Movement & Fitness
02.2020 - 01.2021
- Administrative functions and coordinated schedules.
- Engagement on social media accounts.
- Maintained back office organization and flow.
- Managed client programs.
Office Manager
Flourish Anti-Aging Medicine
12.2017 - 01.2021
- Accounts Payable/Receivable with Quickbooks.
- Maintained confidential Record-keeping.
- Client Scheduling.
- Created and maintained organizational systems for Invoices.
- Conducted and maintained inventory of medical supplies and retail items.
- Verified accuracy of business records by consistently updating customer information.
- Data Entry.
- Excellent communication skills with high volume phone experience.
- Setting up medical equipment for treatments.
- Marketing new medical treatments/devices to patients.
Office Assistant
Van's Landscape Construction
07.2012 - 11.2017
- Data entry.
- Working knowledge of current sales and promotions.
- Record-keeping/ Bookkeeping.
- Maintained inventory control of supplies.
- Excellent communication skills with high volume phone experience.
- Resolved customer complaints.
- Cleaned and organized workplace.
Education
Associate of Arts - ASL-English Interpreting Program
Palomar College
San Marcos, CA2018
Bachelor of Arts - Social and Behavioral Sciences
California State University of San Marcos
San Marcos2016
Skills
- Professional support for executive personnel
- Staff management
- Outstanding customer service
- Analytical and logical thinker
- Confident in decision-making
- Exceptional attention to detail
- Strong communication skills
- Passionate about helping others
- Positive & personable attitude amidst challenging situations
- Well-versed in Quickbooks
- Operations management
References
- Dr. Bridgette Chelf, D.O., CEO of Ocean Wellness. (760) 715-2968
- Katelyn Judson, current Director of Operations at Shine Natural Medicine. (831) 251-5247
- Korianne Haas, M.D., CEO of Flourish Anti-Aging Medicine, Corp. (813) 454-1309
- Lorae Metrolis, CEO of Foundation Movement and Fitness. (619) 277-4892
Timeline
Executive Assistant
WTI Dental Concepts
01.2023 - Current
Director of Operations
Shine Natural Medicine
12.2020 - 10.2022
Back Office Administrator
Foundation Movement & Fitness
02.2020 - 01.2021
Office Manager
Flourish Anti-Aging Medicine
12.2017 - 01.2021
Office Assistant
Van's Landscape Construction
07.2012 - 11.2017
Associate of Arts - ASL-English Interpreting Program
Palomar College
Bachelor of Arts - Social and Behavioral Sciences
California State University of San Marcos
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